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Associate Director of Stewardship

Pennsylvania, United States
Salary Commensurate with experience
Closing date
Dec 30, 2021

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Position Type
Fundraising, Donor Relations, Other Fundraising
Community Foundations, Education, Health
Employment Type
Full Time
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The Associate Director of Stewardship implements donor-centric stewardship activities in support of the goals of the Office of Institutional Advancement at Jefferson. The Stewardship team manages high volume reporting and communication in a fast-paced environment. Joining a team of five members, the Associate Director of Stewardship will have writing and project management responsibilities with primary focus on creating personalized reports and acknowledgement letters to strengthen donor confidence, enhance the donor experience, and increase donor satisfaction and retention. The Associate Director will be a highly organized individual who works closely with the Stewardship team to manage the overall workflow of the department and individually assigned projects. Must have superior writing and storytelling skills, preferably with experience in development writing, be highly proficient in Microsoft Office suite, and have specific knowledge of fundraising software programs, such as Raiser’s Edge. Maintains confidentiality of information regarding donors and patients. 

  • Cover letter and two writing samples required with application.
  • Open to a hybrid work schedule.


  • Works collaboratively with Development Officers, other colleagues, and students throughout Jefferson to create and write meaningful, personalized and donor-centric stewardship reports including, but not limited to professorship, scholarship, clinical and research reports.
  • Manages and produces annual professorship reports and communicates with endowed faculty holders.
  • Provides the financial status of funds for both endowed and/or current-use funds in stewardship reports.
  • Writes timely and meaningful acknowledgement letters from Jefferson senior leadership are prepared for major gifts supporting Jefferson’s clinical, educational and research initiatives.
  • Plays an active role in the development of new approaches to stewardship in collaboration with colleagues across the Office of Institutional Advancement and Jefferson. Assists in analysis and evaluation of programs; recommends new procedures or platforms to improve quality, effectiveness, and efficiency.
  • Partnering with the Senior Director and Director of Stewardship, works with Finance, the Controller’s Office and departments throughout Thomas Jefferson University and Jefferson Health regarding gifts, pledges, funds and fund administration, problem-solving issues with existing and newly established donor funds. Responds to internal and external inquiries for fund-related information.
  • Assists, where appropriate, with Jefferson scholarship and professorship events, directly engaging donors, students and faculty.
  • Manages, assists and/or coordinates other stewardship projects as assigned.
  • Performs other duties as assigned by the Associate Vice President of Presidential and Leadership Advisory Councils and Stewardship.
  • Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.


  • Extraordinarily attentive to details, facts and deadlines; ability to work on several projects at once and respond to shifting priorities.
  • Demonstrated ability to work effectively with diverse groups (students, faculty, clinicians, administrators, and other colleagues throughout Jefferson). Demonstrated strong initiative and problem-solving skills to work effectively in a large, complex and growing organization, and a strong desire to create “best-in-class” programming in Stewardship.
  • Highly motivated to learn and grow, and flexible to change.
  • Highest standards of confidentiality, discretion and donor-centric responsiveness due to donor contact throughout the year.
  • Ability to work independently as well as collaboratively with others as a team within OIA and throughout Jefferson.
  • Additionally, all employees are expected to have good presentation skills, which includes and is not limited to the following items: excellent verbal and written communication skills, initiative, flexibility and patience, an appropriate sense of urgency in order to respond to donor requests, and an openness to new ideas and diverse perspectives.
  • Job requires occasional ability to work evenings to attend key events.


Bachelor’s degree required (preference given to marketing, communications, English and business majors) or equivalent level of professional experience.  


5+ years of development, communications and/or stewardship and donor relations experience, preferably in higher education, at a research university, or in healthcare.


  • Understanding of fundraising principles, including both gift and endowed fund accounting principles. Superior writing, editing, proofreading and oral communication skills with exceptional attention to detail.
  • Adept at analyzing and applying technology to projects to streamline processes and a commitment to continuous process improvements.
  • Proficient in Microsoft Office applications and database management (Raiser’s Edge or a comparable relationship management system)
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