Job ID: 50391
Full/Part Time: Full-Time
Location: Tallahassee, FL
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled
& Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
The Gift and Estate Planning and Regional Development Associate
is responsible for the coordination of professional support
activities including coordination of marketing and stewardship,
events, direct assistance, clerical support and implementation of
operations for the Office of Gift and Estate Planning and the
Regional Development department of the Florida State University
Coordinates Department Activity
Marketing & Stewardship Coordinator –Leads all digital
communications, marketing and stewardship projects for GEP office.
Coordinates with development communications staff and/or vendors to
execute all existing planned giving campaigns: twice annual
marketing mailer, annual impact mailer to existing planned givers,
tax planning emails, magazine/newsletter ads. Plan & oversee
all facets of stewardship: Westcott Society Luncheon, Thanksgiving,
New Year’s Card and birthday card to existing planned givers.
Creates and implements new communication programs specific to
Event Coordinator--Leadership role in the coordination of
planned giving events such as the annual James D. Westcott Legacy
Society Luncheon, and satellite events, Planned Giving Advisory
Council meetings locally and nationally, and other planned giving
Provides administrative support to include preparation of
correspondence, appointment scheduling, travel arrangements and
calendar maintenance. Processes all deferred gifts and prepares for
approval from CFO. Provides support for all open estate
administration efforts and coordinates and prepares letters, files
and records with the Office of Gift and Estate Planning manager. Is
knowledgeable about relationships critical to the success of
cultivating and stewarding James D. Westcott Legacy Society donors.
Serves as the primary contact for Regional Development Officers
regarding supply orders, marketing material, and any other
collateral needed for the RDO’s.
Prepares departmental disbursement requests, reconciles
purchasing card expenditures, monitor departmental travel expenses
and assist with monthly budget reconciliation for both the Office
of Gift and Estate Planning, and Regional Development. Makes
copies, send faxes, coordinate mailings and order supplies.
Schedules meetings with academic deans, development officers,
research and campus personnel. Provides front desk coverage and
lobby support in rotation system. Performs other related duties as
required and assigned.
Reviews, Analyzes and Reports Data
Requests information to include reports from prospect research
and data management. Assists with the record keeping and processing
of the Office of Gift and Estate Planning life insurance program
and open estates. Protects confidential information. Distributes
monthly activity reports regarding department fundraising
Bachelor’s degree and two years of experience; or a high school
diploma/equivalent and experience equal to six years. (Note:
post-high school education can substitute for experience at the
Commitment to best practices of equity, diversity and
Proficiency in the Microsoft Office products suite (Excel, Outlook,
PowerPoint, Word), or equivalent software.
A self-starter, comfortable working independently.
Excellent organizational and administrative/clerical skills.
Ability to facilitate strong communications and working
relationships with colleagues, deans, donors, prospective donors,
Ability to prioritize, organize and perform multiple work
assignments simultaneously and accurately in a detail-oriented
*Applicants must upload a resume with their online application.
Advanced degree preferred.
Marketing experience of 1-2 years. Education can substitute for
Professional demeanor with a teamwork approach and a can-do,
Experience with Black Baud’s CRM Platform or other fundraising
information management systems/databases.
One of the nation's elite research universities, Florida State
University preserves, expands, and disseminates knowledge in the
sciences, technology, arts, humanities, and professions, while
embracing a philosophy of learning strongly rooted in the
traditions of the liberal arts and critical thinking. Founded in
1851, Florida State University is the oldest continuous site of
higher education in Florida. FSU is a community steeped in
tradition that fosters research, encourages creativity, and
embraces diversity. At FSU, there’s the excitement of being part of
a vibrant academic and professional community, surrounded by people
whose ideas are shaping tomorrow’s news! Learn more about our university
This is an A&P (Administrative and Professional)
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit
our website to learn more about our Compensation,
Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to
calculate Total Compensation options based on potential salary,
benefits and retirement contributions, earned leave, and other
Criminal Background Check
This position requires successful completion of a criminal
history background check. The background check will be conducted as
authorized and in accordance with University Policy
How To Apply
If qualified and interested in a specific job opening as
advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a
current FSU employee, apply via myFSU > Self Service. Applicants
are required to complete the online application with all applicable
information. Applications must include all work history up to ten
years, and education details even if attaching a resume.
Open until filled
This position is being advertised as open until filled.
Tobacco Free Campus
The hiring committee will review application as received.
Effective January 1, 2014, tobacco use, including simulated
tobacco use, is prohibited on property, interior and exterior,
owned or managed by Florida State University. This policy applies to all
Florida State University students, employees, consultants,
contractors, visitors, and external individuals.