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Gift Planning & Regional Development Coordinator

Florida State University Foundation
Florida, United States
Salary Not specified
Closing date
Jan 7, 2022

Job ID: 50391
Full/Part Time: Full-Time
Location: Tallahassee, FL
Regular/Temporary: Regular

FSU Foundation

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:


The Gift and Estate Planning and Regional Development Associate is responsible for the coordination of professional support activities including coordination of marketing and stewardship, events, direct assistance, clerical support and implementation of operations for the Office of Gift and Estate Planning and the Regional Development department of the Florida State University Foundation, Inc.

Coordinates Department Activity

Marketing & Stewardship Coordinator –Leads all digital communications, marketing and stewardship projects for GEP office. Coordinates with development communications staff and/or vendors to execute all existing planned giving campaigns: twice annual marketing mailer, annual impact mailer to existing planned givers, tax planning emails, magazine/newsletter ads. Plan & oversee all facets of stewardship: Westcott Society Luncheon, Thanksgiving, New Year’s Card and birthday card to existing planned givers. Creates and implements new communication programs specific to planned giving.

Event Coordinator--Leadership role in the coordination of planned giving events such as the annual James D. Westcott Legacy Society Luncheon, and satellite events, Planned Giving Advisory Council meetings locally and nationally, and other planned giving events.

Professional Support

Provides administrative support to include preparation of correspondence, appointment scheduling, travel arrangements and calendar maintenance. Processes all deferred gifts and prepares for approval from CFO. Provides support for all open estate administration efforts and coordinates and prepares letters, files and records with the Office of Gift and Estate Planning manager. Is knowledgeable about relationships critical to the success of cultivating and stewarding James D. Westcott Legacy Society donors. Serves as the primary contact for Regional Development Officers regarding supply orders, marketing material, and any other collateral needed for the RDO’s.


Prepares departmental disbursement requests, reconciles purchasing card expenditures, monitor departmental travel expenses and assist with monthly budget reconciliation for both the Office of Gift and Estate Planning, and Regional Development. Makes copies, send faxes, coordinate mailings and order supplies. Schedules meetings with academic deans, development officers, research and campus personnel. Provides front desk coverage and lobby support in rotation system. Performs other related duties as required and assigned.

Reviews, Analyzes and Reports Data

Requests information to include reports from prospect research and data management. Assists with the record keeping and processing of the Office of Gift and Estate Planning life insurance program and open estates. Protects confidential information. Distributes monthly activity reports regarding department fundraising activities.


Bachelor’s degree and two years of experience; or a high school diploma/equivalent and experience equal to six years. (Note: post-high school education can substitute for experience at the equivalent rate.).
Commitment to best practices of equity, diversity and inclusion.
Proficiency in the Microsoft Office products suite (Excel, Outlook, PowerPoint, Word), or equivalent software.
A self-starter, comfortable working independently.
Excellent organizational and administrative/clerical skills.
Ability to facilitate strong communications and working relationships with colleagues, deans, donors, prospective donors, and alumni.
Ability to prioritize, organize and perform multiple work assignments simultaneously and accurately in a detail-oriented environment.

*Applicants must upload a resume with their online application. *


Advanced degree preferred.
Marketing experience of 1-2 years. Education can substitute for experience.
Professional demeanor with a teamwork approach and a can-do, assertive philosophy.
Experience with Black Baud’s CRM Platform or other fundraising information management systems/databases.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.

Pay Plan

This is an A&P (Administrative and Professional) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

  Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Open until filled

This position is being advertised as open until filled.
The hiring committee will review application as received.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

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