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Program Coordinator, Schools and Units Development

Yale University
Connecticut, United States
Salary Not specified
Closing date
Feb 8, 2022

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Position Type
Programs, Program Administration and Management
Academic Centers
Employment Type
Full Time
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Program Coordinator, Schools and Units Development
Development - Assistant VP Schools and Units

University Job Title
Development Coordinator 1

Bargaining Unit
L34 - Local 34 (Yale Union Group)

Time Type
Full time

Duration Type

Compensation Grade
Labor Grade D

Wage Ranges
Click here to see our Wage Ranges

Work Location
Central Campus

Worksite Address
157 Church Street
New Haven, CT 06510

Work Week
Standard (M-F equal number of hours per day)

Searchable Job Family
Development, Secretarial

Total # of hours to be worked:

Position Focus:
Reporting to the Assistant Vice President, Development for Schools and Units, the Program Coordinator provides a wide range of high-level support including data management, data reporting, project support, writing, prospect management, calendaring support, other administrative tasks, and related responsibilities. In addition to supporting the AVP, the Program Coordinator will support as needed the directors and other staff reporting into the AVP for schools and units. In particular, the Program Coordinator would provide support for them as it relates to shared projects such as pipeline management, reporting, data integrity projects, team-wide guidelines and planning. In addition, the Program Coordinator will interact routinely with other school and unit development teams across campus and with colleagues in the Office of Development. They will serve as a resource to these other teams and collaborate on projects related to enhancing fundraising for all Schools and Units at Yale.

The Program Coordinator will design, develop and produce ad hoc reports and analyses through complex queries and intricate report manipulation, utilizing our primary Blackbaud alumni database (Hopper) and Microsoft Excel. Drafts a wide variety of written materials to both internal and external audiences, conforming to the style and voice of the sender. Provides support for the Assistant Vice President's donor facing work by working, as needed, with Office of Development teammates on the processing of new gifts, drafting comprehensive individual prospect briefings, endowed gift agreements, proposals, and stewardship reports. In addition, undertake research on individuals, corporations, foundations and institutions using office files, donor databases and internet search engines and resources, investigating the history, status and accuracy of recorded gift commitments and gift acknowledgments as needed. The Program Coordinator is an important member of the School and Unit team and contributes to the overall success of multiple fundraising programs across campus. In addition, the Program Coordinator is responsible for providing a range of administrative support for other units in the Office of Development, as needed. This position is an ideal opportunity for a flexible, independent, collaborative, and solutions-oriented individual who enjoys a fast-paced working environment.

The Essential Duties listed below are generic in nature. Applicants will find the detailed responsibilities listed in this Position Focus to be most relevant to the position.

Essential Duties
1. Drafts a variety of written materials, including detailed individual prospect briefings and endowed gift agreements, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender.2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects.3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed.4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings.5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs.6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale.7. Supports fundraising directors and gift officers in a range of additional activities related to the University's development effort, as needed.8. May perform other duties as assigned.

Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:
Strong communication skills, with special emphasis on advanced writing capabilities and the ability to represent information in a graphical format. Writing sample may be required at time of interview. Commitment to an inclusive workplace.

Required Skill/Ability 2:
Ability to manage multiple projects in a fast-paced environment successfully with attention to detail and modeling a high level of integrity. Ability to maintain strict confidentiality. Comfortable with managing a high volume of information and organizing it in a professional and intelligent manner.

Required Skill/Ability 3:
Possesses technological skills necessary to perform data entry and create various reports and spreadsheets. Proven ability in using Microsoft Office software such as Excel, Word, PowerPoint, Outlook and more. Demonstrated understanding of internet browsers, and operating systems to carry out various tasks. Comfortable learning new technologies.

Required Skill/Ability 4:
Demonstrated ability to plan their time and tasks strategically by prioritizing assignments in order of importance and based on the deadline given. Maintains an organized approach to all their work.

Required Skill/Ability 5:
Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). Ability to handle sensitive information in a fast-paced, high volume environment. Demonstrated ability to remain detail-oriented throughout tasks and reporting projects to ensure accuracy.

Preferred Education, Experience and Skills:
Experience in a university setting working with sensitive and confidential information. Familiarity with Yale University.

Weekend Hours Required?

Evening Hours Required?

Drug Screen

Health Screening

Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

COVID-19 Vaccine Requirement
Please note that the university has a COVID-19 vaccination requirement; visit for details. For up-to-date information visit the COVID-19 website

Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University's Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email:

Yale University is a tobacco-free campus

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