Reports to: Director, Budget Planning and
Forecasting; in the interim, this position will report to Vice
Staff reporting to this position: None
Position classification: Exempt, full time;
Nonunion - Level 4
Minimum compensation: $56,000
American Progress is seeking a Budget Analyst to help manage the
financial planning and operations of the organization’s portfolio
of programs and projects. The Budget Analyst will join a
hardworking team of professionals on the Budget Planning and
Forecasting team who strive to provide timely, reliable, and
valuable business operations support and expertise to the
organization. As a member of the team, the Budget Analyst will
collaborate with internal and external customers to play an active
role in the overall financial success and operational efficiency of
The Budget Analyst will be driven by
American Progress’ mission “to improve the lives of all Americans
through bold, progressive ideas as well as strong leadership and
concerted action, with the aim of not only changing the
conversation, but changing the country.” They will join a dynamic
team of colleagues to assist in strengthening the team’s work and
supporting American Progress’ five cross-cutting priorities:
Strengthening public health and
ending the pandemic
Building an economy for all
Securing a sustainable climate
Advancing racial equity and
Restoring social trust and
Provide budgetary and planning
support to program and project managers.
Use American Progress’ internal
business applications in conjunction with Microsoft Excel to
proactively provide in-depth analyses to forecast project and
program costs, develop staffing plans, and provide various
financial reports, including actual and projected costs.
Proactively monitor and prepare
routine financial analyses of projects to compare plans with
actuals to ensure the data are in alignment with program
projections; identify any potential risks, such as to funding or
period of performance; and propose reallocation of funds and
reclass expenses when necessary.
Review, analyze, and assist in the
development of staffing projections and work in conjunction with
program managers, project managers, and group leadership to
identify gaps required to meet program or project needs.
Actively engage with American
Progress’ leadership, keeping them abreast of potential concerns,
risks, and competing priorities.
Assist the Budget Planning and
Forecast team in preparing organizationwide deliverables such as
quarterly forecasts, midyear budgets, and annual budgets for review
by senior finance and executive leadership for presentation to the
board of directors for approval.
Respond to financial data calls, both
recurring and ad hoc.
budgeting and preparation
Lead financial proposal development
in response to requests for proposals and letters of intent.
Work with program managers, project
managers, and development leads to assess solicitation
requirements; assist in the development and review narratives of
scopes of work; identify resource requirements such as labor,
supplies, travel, and contracts; and develop cost proposals.
Prepare financial narratives and use
information from the internal accounting ERP system to report
financials in support of contractual requirements and per the
request of customers and program managers.
Partner with program managers and the
Development team on project planning in order to forecast spending
that will support the execution of agreed upon milestones and
Follow the grant cycle from proposal
to closeout, ensuring compliance and financial strategies are
executed throughout, including by keeping grant files up to date
with all pertaining support documentation.
assurance and business-related functions
Perform quality reviews of business
support requirements, including proposals, cost impacts, deficit
spending, pre-contract authorization requests, hiring, and other
financial and program-related documents.
Enter, manage, and maintain internal
information systems, ensuring all department, program, project, and
grant data are complete and updated as needed—including in ERP,
Concur, Salesforce, and other systems.
Prepare routine and complex journal
entries and make time adjustments as needed to assist the monthly
Engage and collaborate with all
levels and groups of staff and field requests, responding to
queries related to the assigned portfolio.
Seek new innovations to enhance
quality, customer service, business processes, quality review
meetings, and responses to data calls.
Requirements and qualifications:
Bachelor’s degree or equivalent
experience in a business area such as accounting, business
administration, finance, economics, or other relevant field.
At least two years of relevant
experience in the areas of financial and cost analysis, management
control, and/or proposal preparation.
Comfortable working with a team in a
fast-paced environment and meeting multiple tight deadlines.
Highly skilled in Microsoft
Strong verbal and written
Proven ability as a self-starter with
a high level of initiative, critical thinking, and ability to
communicate effectively with internal and external customers.
Active listener with a strong work
ethic and positive, can-do attitude.
following qualifications are preferred but not
Previous experience working with an
enterprise resource planning (ERP) accounting system such as Sage,
Oracle, or SAP, with a preference for Unanet.
Working knowledge of data
visualization software such as Power BI, Tableau, or another
Ability to develop briefing materials
and graphical presentations, as well as the ability to give formal
oral presentations of these materials to all levels of staff.
Experience working with senior staff
and providing guidance and training.
Knowledge of the project management
American Progress offers full and
competitive benefit packages. Candidates from diverse backgrounds
are strongly encouraged to apply. This position is not represented
by a union and has a starting salary of $56,000.
When American Progress’ offices reopen, employees will be
expected to work in the office three days per week. We will
continue to monitor the current health emergency and adjust plans
as needed in the future. Any changes to our current policy will be
communicated at the time of hire. Updates will be posted on
American Progress’ Jobs page.