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Gift Administrator

University of Colorado Boulder
Colorado, United States
$49,000.00 - $54,000.00
Closing date
Feb 9, 2022

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Position Type
Fundraising, Donor Relations
Employment Type
Full Time
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The University of Colorado Boulder's Donor Relations team encourages applications for a Gift Administrator! Reporting to the Director of Donor Relations, the Gift Administrator will support all gift administration activities at the University. Our ideal candidate will be able to serve as a primary liaison for the Boulder campus in the Gift Administration space by sustaining and strengthening relationships with partners across the Boulder campus, CU System Advancement, and the University of Colorado Foundation.  In this role you will collaborate with Advancement colleagues within CU Boulder Advancement, System Advancement’s Gift Administration Department and the University of Colorado Foundation as appropriate to support high quality and successful stewardship outcomes. A successful candidate possess excellent time management and organizational skills, has strong communication and relationship building skills, and the ability to successfully manage multiple self‐directed projects. 
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We Are

About the Office of Donor Relations: Together, we partner to provide meaningful solutions and strategy that accelerates and sustains mission-driven impact, honoring and amplifying the donor experience in an authentic, creative, and compassionate manner. At our core, we are a responsive, flexible, and trusted team committed to collaborating with friends on- and off-campus to create transformation that surprises and delights.

Our Values: Respect, Partnership, Solution-Driven, Joy, Kindness, Transformation

What Your Key Responsibilities Will Be Endowment and Stewardship Reporting
  • Serve as the Boulder campus lead for the annual endowment reporting process, and the primary point of contact for System Advancement’s Gift Administration Department office.
  • Partner with System Advancement’s Gift Administration Department office to collect all necessary materials, including cover letters and additional stewardship pieces.
  • Strive for continuous improvements to promote efficiencies and improve benefactor happiness.
Campus Match
  • Oversee & project manage campus matching commitments, including detailed tracking and documentation of proposed and committed matches, from solicitation through the final transfer of funds.
  • Collaborate with the System Advancement Director of Finance, Campus Controller’s Office and Chancellor’s Office to route Presidential Action Memos for the transferring of University match dollars to Foundation Funds.
Data Management and Reporting
  • Preserve the accuracy of gift administration information, including reporting requirements and university obligations for sophisticated gifts through close collaboration with CU System Advancement and Foundation personnel.
  • Establish processes to guide proper documentation of donor recognition (i.e., named spaces and/or donor plaques) and fund beneficiaries (i.e., endowed chairs, etc).
  • Assist with the build out and implementation of the NextGen database project as appropriate.
Donor Recognition and Naming Opportunities
  • Be responsible for documenting and gaining approvals on named spaces and programs.
  • Provide assistance to Advancement units looking to offer or revise naming opportunities for physical spaces on campus.
  • Responsible for gaining campus and/or Board of Regents approval for donor recognition opportunities as appropriate.
Gift Agreements
  • Work with the System Advancement’s Gift Administration Department to support the development of gift agreements as needed. Offer insight and suggestions on the gift agreement process. Troubleshoot issues related to partner intent.
  • Navigate questions regarding CU Boulder Advancement gift thresholds as to ensure various campus approval processes and workflows are adhered to.
  • Project manage sophisticated gift agreements on behalf of Principal Gifts and/or the Vice Chancellor’s office.
Communication and Training
  • Lead, coordinate and/or promote staff trainings to ensure comprehensive understanding of the tools, resources and protocols in place regarding donor recognition/naming, matching commitments, gift fund set-up, processing and administration.
  • Assist with the development and refinement of gift administration-related materials on the Advancement Intranet, including outreach, instructional documents, templates and other information.
Additional Activities
  • Monitor the memorial and honorary suspense funds and follow up with responsible development office to either allocate the funds or establish a new fund.
  • Staff and support donor events in collaboration with members of the Donor Relations team.
  • Additional projects and other activities as assigned.
What You Should Know All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.   This position offers a hybrid work modality consisting of a combination of in-person and remote work. What We Can Offer The salary range is $49,000 - $54,000 annually.   Relocation assistance is available for eligible candidates. Benefits The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. What We Require
  • Bachelor’s degree from an accredited institution of higher education.
  • Two or more years of progressive experience in a development, nonprofit or university setting, with an emphasis in donor relations, stewardship, and/or gift/grant administration.
  • Professional experience may be substituted for the educational requirement on a year-for-year basis.
What You Will Need To be successful in this position, candidates need the following: 
  • Knowledge of the University of Colorado Boulder’s mission, faculty, schools/colleges, institutes and culture.
  • Expert ability to communicate and work effectively with individuals from a diverse set of backgrounds, cultures, ages and lived experiences.
  • Dedication to diversity, equity, inclusion and justice.
  • Awareness of the regulatory and compliance framework for philanthropy at CU Boulder.
  • Professional demeanor and a service orientation. Strong organizational and time-management skills.
  • Ability to prioritize work, set limits, attend to detail and meet due dates. Create, develop and maintain strong working relationships with individuals and groups across a complex environment.
  • Ability to approach problems from a donor-centric perspective.
  • Excellent writer with strong communications skill both verbal and written.
  • Sophisticated customer service skills, including the ability to actively listen, address needs, defuse misunderstandings, and maintain an open, flexible, and friendly demeanor.
  • Solid understanding of databases such as Salesforce, Advance or similar.
  • Skilled in the use of computer equipment, software, and other relevant technology (smart phones, etc.) including the Microsoft Office Suite (i.e. Word, Excel, PowerPoint, Outlook, etc.).
What We Would Like You To Have
  • Solid understanding of databases such as Salesforce, Advance or similar. 
Special Instructions   Please apply by January 24, 2022, for consideration.
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