The University of Colorado Boulder's Donor Relations team
encourages applications for a Gift Administrator! Reporting to the
Director of Donor Relations, the Gift Administrator will support
all gift administration activities at the University. Our ideal
candidate will be able to serve as a primary liaison for the
Boulder campus in the Gift Administration space by sustaining and
strengthening relationships with partners across the Boulder
campus, CU System Advancement, and the University of Colorado
Foundation. In this role you will collaborate with
Advancement colleagues within CU Boulder Advancement, System
Advancement’s Gift Administration Department and the University of
Colorado Foundation as appropriate to support high quality and
successful stewardship outcomes. A successful candidate possess
excellent time management and organizational skills, has strong
communication and relationship building skills, and the ability to
successfully manage multiple self‐directed projects.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities. Who We Are
About the Office of Donor
Relations: Together, we partner to provide meaningful
solutions and strategy that accelerates and sustains mission-driven
impact, honoring and amplifying the donor experience in an
authentic, creative, and compassionate manner. At our core, we are
a responsive, flexible, and trusted team committed to collaborating
with friends on- and off-campus to create transformation that
surprises and delights.
Our Values: Respect, Partnership,
Solution-Driven, Joy, Kindness, Transformation
What Your Key Responsibilities Will Be Endowment and
- Serve as the Boulder campus lead for the annual endowment
reporting process, and the primary point of contact for System
Advancement’s Gift Administration Department office.
- Partner with System Advancement’s Gift Administration
Department office to collect all necessary materials, including
cover letters and additional stewardship pieces.
- Strive for continuous improvements to promote efficiencies and
improve benefactor happiness.
Data Management and Reporting
- Oversee & project manage campus matching commitments,
including detailed tracking and documentation of proposed and
committed matches, from solicitation through the final transfer of
- Collaborate with the System Advancement Director of Finance,
Campus Controller’s Office and Chancellor’s Office to route
Presidential Action Memos for the transferring of University match
dollars to Foundation Funds.
Donor Recognition and Naming
- Preserve the accuracy of gift administration information,
including reporting requirements and university obligations for
sophisticated gifts through close collaboration with CU System
Advancement and Foundation personnel.
- Establish processes to guide proper documentation of donor
recognition (i.e., named spaces and/or donor plaques) and fund
beneficiaries (i.e., endowed chairs, etc).
- Assist with the build out and implementation of the NextGen
database project as appropriate.
- Be responsible for documenting and gaining approvals on named
spaces and programs.
- Provide assistance to Advancement units looking to offer or
revise naming opportunities for physical spaces on campus.
- Responsible for gaining campus and/or Board of Regents approval
for donor recognition opportunities as appropriate.
Communication and Training
- Work with the System Advancement’s Gift Administration
Department to support the development of gift agreements as needed.
Offer insight and suggestions on the gift agreement process.
Troubleshoot issues related to partner intent.
- Navigate questions regarding CU Boulder Advancement gift
thresholds as to ensure various campus approval processes and
workflows are adhered to.
- Project manage sophisticated gift agreements on behalf of
Principal Gifts and/or the Vice Chancellor’s office.
- Lead, coordinate and/or promote staff trainings to ensure
comprehensive understanding of the tools, resources and protocols
in place regarding donor recognition/naming, matching commitments,
gift fund set-up, processing and administration.
- Assist with the development and refinement of gift
administration-related materials on the Advancement Intranet,
including outreach, instructional documents, templates and other
- Monitor the memorial and honorary suspense funds and follow up
with responsible development office to either allocate the funds or
establish a new fund.
- Staff and support donor events in collaboration with members of
the Donor Relations team.
- Additional projects and other activities as assigned.
What You Should Know All University of Colorado Boulder employees
are required to comply with the campus
COVID-19 vaccine requirement
. New employees must provide proof
of vaccination or receive a medical or religious exemption within
30 days of employment. This position offers a hybrid work
modality consisting of a combination of in-person and remote work.
What We Can Offer The salary range is $49,000 - $54,000 annually.
Relocation assistance is available for eligible candidates.
Benefits The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
. What We
- Bachelor’s degree from an accredited institution of higher
- Two or more years of progressive experience in a development,
nonprofit or university setting, with an emphasis in donor
relations, stewardship, and/or gift/grant administration.
- Professional experience may be substituted for the educational
requirement on a year-for-year basis.
What You Will Need To be successful in this position, candidates
need the following:
- Knowledge of the University of Colorado Boulder’s mission,
faculty, schools/colleges, institutes and culture.
- Expert ability to communicate and work effectively with
individuals from a diverse set of backgrounds, cultures, ages and
- Dedication to diversity, equity, inclusion and justice.
- Awareness of the regulatory and compliance framework for
philanthropy at CU Boulder.
- Professional demeanor and a service orientation. Strong
organizational and time-management skills.
- Ability to prioritize work, set limits, attend to detail and
meet due dates. Create, develop and maintain strong working
relationships with individuals and groups across a complex
- Ability to approach problems from a donor-centric
- Excellent writer with strong communications skill both verbal
- Sophisticated customer service skills, including the ability to
actively listen, address needs, defuse misunderstandings, and
maintain an open, flexible, and friendly demeanor.
- Solid understanding of databases such as Salesforce, Advance or
- Skilled in the use of computer equipment, software, and other
relevant technology (smart phones, etc.) including the Microsoft
Office Suite (i.e. Word, Excel, PowerPoint, Outlook, etc.).
What We Would Like You To Have
- Solid understanding of databases such as Salesforce, Advance or
Special Instructions Please apply by January 24, 2022, for