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Gifts Officer, Museum Industry

Naper Settlement
Illinois, United States
Salary Not specified
Closing date
Feb 10, 2022

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Position Type
Fundraising, Annual Fund, Capital Campaigns, Major Gifts, Planned Giving
Employment Type
Full Time
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Job Summary
The Gifts Officer is charged with developing and implementing strategies for securing financial support from a portfolio of donor prospects to meet the budgetary goal of the Annual Fund. The gifts officer will coordinate with the Development Associate, fundraising activities and events, including annual and direct mail appeals, exhibit and new building openings and social media-based campaigns. This position will play a key role in maintaining the integrity of donor and member information in the ALTRU database.

Job Scope
Supports fundraising and resource activities including: identifying, soliciting and cultivating of gifts and grants from individuals, foundations and corporations. Provides support to the Director of Development, and the Naperville Heritage Society Board of Directors (including members of the Advancement & Advocacy Committee). This position will be responsible for overseeing gift records and reporting to staff, board and others.

Principal Duties and Responsibilities
1. DEVELOP a robust annual fundraising plan and EXECUTE strategies to solicit, cultivate and secure financial support for two Annual Fund campaigns per the annual budget.

2. MANAGE the cultivation, solicitation and stewardship from a portfolio of donors at the $1,000 to $5,000 level to achieve agreed upon monthly visit goals.

3. MANAGE ALTRU database along with the development associate to track donors and prospect activity to generate suitable reports in order to identify, segment and solicit current and prospective gift donors, achieving successful “Moves Management” goals.

4. MANAGE and EXECUTE appeals, which may incorporate different communication method s and mediums.

5. PRODUCE cultivation, solicitation and stewardship material and, as necessary, PREPARE needed correspondence and proposals for Board and staff leadership.

6. DEVELOP a schedule of annual cultivation and stewardship events and along with the development associate MANAGE their execution, including organizing the logistics with staff and volunteers.

7. SUPPORT donor recognition throughout the year.

8. REPRESENT the Naperville Heritage Society at philanthropic and community events

9. WORK with the development staff to identity and vet grants and foundations that support the strategic goals of the institution.

10. COORDINATE volunteer committee meetings and activities in support of fundraising events and initiatives, including associated committee reports.

11. PRODUCE well written, ACCURATE and TIMELY follow-up and related correspondence such as comprehensive proposals, related budgets, contact reports, cover and thank you letters, emails, reports, and briefings in support of cultivating, soliciting and stewarding assigned prospects.

12. WORK in a COLLABORATIVE manner with all institutional staff PERFORMING other duties as may be appropriate and needed.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the staff member a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

Skills, Knowledge and Abilities
Superior knowledge of principles of institutional advancement, development and philanthropy, including prospect portfolio management, personal solicitation, campaigns, database management and other areas. Demonstrated knowledge of techniques of donor cultivation, solicitation and stewardship. Expertise with all forms of private resource development including annual, capital and events. Outstanding written, listening and oral communication skills, including excellent public speaking presentation. Experience with systems, processes and work alliances in a complex, collaborative organization. Excellent process and project management skills, financial operations experience and computer proficiency with development software, customer relationship management software and general office applications. Must have working knowledge of Raiser’s Edge/ALTRU software. Enthusiasm, sense of humor and the ability to be flexible and work collaboratively with a variety of teams and constituents. Proven record of accomplishment that demonstrates initiative, creativity, and critical thinking abilities; willingness to take risks and solve problems creatively. Ability to establish, build and maintain effective working relationships with the public, volunteers, staff, and members.

Essential Functions
1. Ability to operate or observe office equipment for an hour or more at a time in order to send and receive information with necessary optical, auditory, and manual dexterity.

2. Ability to analyze, compute and audit information including proof-reading and checking documents for errors.

3. Ability to use a keyboard to enter, retrieve or transfer words or data.

4. Ability to operate a telephone to receive and send information.

5. Ability to closely examine computer screen or written reports.

6. Ability to read, comprehend and speak English and be able to demonstrate a minimum of

twelfth grade reading skills.

7. Ability to walk, sit, or stand for an hour or more at a time.

8. Ability to lift or carry objects weighing at least 25 pounds.

9. Ability to distinguish colors.

10. Ability to work in an area that may be uncomfortable due to temperature variation, noise, odors, or other conditions.

Minimum Education, Experience and Certification Requirements
Bachelor’s degree required. 2-3 years in direct fundraising and/or transferable professional skills that include sales and/or developing relationships with high net worth clients or customers, preferably at the major gift level. Verifiable track record of successfully soliciting and closing gifts from individuals/organizations and the ability to articulate and advocate a strong case for support. Experience with Raiser’s Edge/ALTRU software required along with proficiency in Microsoft Office Suite.

To apply, please ensure you complete both of the following steps. Partial submissions will not be considered. No phone calls please.

Step 1: Complete the the online application at

Step 2: Send a resume and cover letter to

About Naper Settlement
Naper Settlement is a nationally accredited museum chronicling the history and heritage of an ever changing people and city. We preserve the identity of a city that is always changing by telling its story. A story that is unique to us and uniquely American. Through these stories we see not only how a small settlement grew to become one of the most acclaimed cities in the country, but also how America grew up. We chronicle many of the defining moments in our country’s history, such as the Westward Expansion, the Urbanization of America, the trials and tribulations of the World Wars, the Civil Rights Movement, Human Rights, the Great Depression, the Technology Revolution, and much more. Why? Because it all happened here. Our mission is to deliver "aha" moments by opening the minds of future generations, feeding their curiosity and nurturing their minds and souls. Naper Settlement provides this learning experience to more than 350,000 annual visitors and more than 34,000 school children from 90 school districts each year.

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