The Gifts Officer is charged with developing and implementing
strategies for securing financial support from a portfolio of donor
prospects to meet the budgetary goal of the Annual Fund. The gifts
officer will coordinate with the Development Associate, fundraising
activities and events, including annual and direct mail appeals,
exhibit and new building openings and social media-based campaigns.
This position will play a key role in maintaining the integrity of
donor and member information in the ALTRU database.
Supports fundraising and resource activities including:
identifying, soliciting and cultivating of gifts and grants from
individuals, foundations and corporations. Provides support to the
Director of Development, and the Naperville Heritage Society Board
of Directors (including members of the Advancement & Advocacy
Committee). This position will be responsible for overseeing gift
records and reporting to staff, board and others.
Principal Duties and Responsibilities
1. DEVELOP a robust annual fundraising plan and EXECUTE strategies
to solicit, cultivate and secure financial support for two Annual
Fund campaigns per the annual budget.
2. MANAGE the cultivation, solicitation and stewardship from a
portfolio of donors at the $1,000 to $5,000 level to achieve agreed
upon monthly visit goals.
3. MANAGE ALTRU database along with the development associate to
track donors and prospect activity to generate suitable reports in
order to identify, segment and solicit current and prospective gift
donors, achieving successful “Moves Management” goals.
4. MANAGE and EXECUTE appeals, which may incorporate different
communication method s and mediums.
5. PRODUCE cultivation, solicitation and stewardship material
and, as necessary, PREPARE needed correspondence and proposals for
Board and staff leadership.
6. DEVELOP a schedule of annual cultivation and stewardship
events and along with the development associate MANAGE their
execution, including organizing the logistics with staff and
7. SUPPORT donor recognition throughout the year.
8. REPRESENT the Naperville Heritage Society at philanthropic
and community events
9. WORK with the development staff to identity and vet grants
and foundations that support the strategic goals of the
10. COORDINATE volunteer committee meetings and activities in
support of fundraising events and initiatives, including associated
11. PRODUCE well written, ACCURATE and TIMELY follow-up and
related correspondence such as comprehensive proposals, related
budgets, contact reports, cover and thank you letters, emails,
reports, and briefings in support of cultivating, soliciting and
stewarding assigned prospects.
12. WORK in a COLLABORATIVE manner with all institutional staff
PERFORMING other duties as may be appropriate and needed.
The above noted job description is not intended to describe, in
detail, the multitude of tasks that may be assigned but rather to
give the staff member a general sense of the responsibilities and
expectations of his/her position. As the nature of business demands
change so, too, may the essential functions of this position.
Skills, Knowledge and Abilities
Superior knowledge of principles of institutional advancement,
development and philanthropy, including prospect portfolio
management, personal solicitation, campaigns, database management
and other areas. Demonstrated knowledge of techniques of donor
cultivation, solicitation and stewardship. Expertise with all forms
of private resource development including annual, capital and
events. Outstanding written, listening and oral communication
skills, including excellent public speaking presentation.
Experience with systems, processes and work alliances in a complex,
collaborative organization. Excellent process and project
management skills, financial operations experience and computer
proficiency with development software, customer relationship
management software and general office applications. Must have
working knowledge of Raiser’s Edge/ALTRU software. Enthusiasm,
sense of humor and the ability to be flexible and work
collaboratively with a variety of teams and constituents. Proven
record of accomplishment that demonstrates initiative, creativity,
and critical thinking abilities; willingness to take risks and
solve problems creatively. Ability to establish, build and maintain
effective working relationships with the public, volunteers, staff,
1. Ability to operate or observe office equipment for an hour or
more at a time in order to send and receive information with
necessary optical, auditory, and manual dexterity.
2. Ability to analyze, compute and audit information including
proof-reading and checking documents for errors.
3. Ability to use a keyboard to enter, retrieve or transfer
words or data.
4. Ability to operate a telephone to receive and send
5. Ability to closely examine computer screen or written
6. Ability to read, comprehend and speak English and be able to
demonstrate a minimum of
twelfth grade reading skills.
7. Ability to walk, sit, or stand for an hour or more at a
8. Ability to lift or carry objects weighing at least 25
9. Ability to distinguish colors.
10. Ability to work in an area that may be uncomfortable due to
temperature variation, noise, odors, or other conditions.
Minimum Education, Experience and Certification
Bachelor’s degree required. 2-3 years in direct fundraising and/or
transferable professional skills that include sales and/or
developing relationships with high net worth clients or customers,
preferably at the major gift level. Verifiable track record of
successfully soliciting and closing gifts from
individuals/organizations and the ability to articulate and
advocate a strong case for support. Experience with Raiser’s
Edge/ALTRU software required along with proficiency in Microsoft
To apply, please ensure you complete both of the following steps.
Partial submissions will not be considered. No phone calls
Step 1: Complete the the online application at https://napersettlement.org/forms.aspx?FID=63
Step 2: Send a resume and cover letter to NSHR@naperville.il.us
About Naper Settlement
Naper Settlement is a nationally accredited museum chronicling the
history and heritage of an ever changing people and city. We
preserve the identity of a city that is always changing by telling
its story. A story that is unique to us and uniquely American.
Through these stories we see not only how a small settlement grew
to become one of the most acclaimed cities in the country, but also
how America grew up. We chronicle many of the defining moments in
our country’s history, such as the Westward Expansion, the
Urbanization of America, the trials and tribulations of the World
Wars, the Civil Rights Movement, Human Rights, the Great
Depression, the Technology Revolution, and much more. Why? Because
it all happened here. Our mission is to deliver "aha" moments by
opening the minds of future generations, feeding their curiosity
and nurturing their minds and souls. Naper Settlement provides this
learning experience to more than 350,000 annual visitors and more
than 34,000 school children from 90 school districts each year.