Foundation Specialist, Harford County Public Library

Position Summary:

The Foundation Specialist performs a variety of administrative and technical tasks in support of the Foundation Director and the Harford County Public Library Foundation office. Responsibilities include data entry, processing donations, assisting with Foundation hosted events.

Essential Duties:

Provides administrative and clerical support for the Foundation Director and Foundation office; In a timely manner processes gifts and pledges, create and send invoices to donors and sponsors; Maintains accurate Foundation records; Maintains accurate financial records and works with the finance team to reconcile; Prepares and deposits checks and cash to the bank; Accurately maintains donor records, tracking gifts, outreach, and stewardship; Prepares donor, event and fundraising reports as assigned; Provides administrative support for meetings and events; examples include maintaining guest lists, creating agendas, set-up and break-down, taking minutes and preparing recap summaries; Assists with the preparation of presentations, reports and other correspondence as directed; Supports the planning, managing, and coordination of special projects as assigned; examples include annual campaigns, thank you mailings, fundraisers, and special events; Attends Foundation hosted outreach events and special programs, as required; Assists with maintaining the Foundation's web site and social media channels. Supervision Functions:

May assist with supervising Foundation volunteers including coordinating scheduled visits, planning appropriate projects to be completed, training, and ensuring appropriate resources are available to meet the needs of these projects under the direction of the Foundation Director. Standard Functions:

Provides support for Foundation committees and participates in workshops, seminars, and training as requested; Notifies Supervisor with suggested ways to improve the efficiency and effectiveness of personnel and procedures and system-wide goals and objectives; Maintains good public relations with the community through contacts with public officials, community leaders, volunteers, Friends of the Library, appropriate school personnel, and the general public; Learns new skills and technologies to retain proficiency in areas of expertise; Is dependable and punctual; Maintains a positive, friendly, and cooperative attitude and provides consistent customer service; Upholds all library policies and procedures as defined in Harford County Public Library's Policies and Procedures Manual; Performs other duties as assigned. Minimum Requirements:

Bachelor's degree in Marketing or related field; Two years or more of job-related experience; OR the equivalent combination of technical training, education, and/or experience; Computer technology skills and experience including Raiser's Edge NXT software or similar fundraising software, preferred; Zoom, Microsoft Teams, word processing, spreadsheets, databases, internet, and social media; Experience using digital cameras including online downloading, organizing, labeling and storing of images; Ability to obtain and maintain a favorable criminal background report; Ability to provide documentation of valid drivers license with no more than 3 points; Ability to work day, evening and weekend hours. Knowledge, Skills, and Abilities:

Knowledge of fundraising principles and practices; Attention to detail with good organizational and planning skills; Skilled in grammar, proofreading, and editing; Ability to maintain strict confidentiality in all matters; Ability to prioritize, multi-task and work on several projects at one time; Ability to operate relevant computer systems, including hardware and software, and office machines; Ability to create and manage appropriate databases and record keeping; Ability to be adaptable, flexible and patient with customers and staff; Team player and skilled in working collaboratively; Strong communication skills, both verbal and written; Basic math skills; Ability to travel to branch and outside locations. Work Environment:

Work requires occasional physical effort in the handling of light materials, up to 30 pounds, in a non-strenuous work environment. For example, moving materials both within the department, including working on the library parade float, and in preparation for out-of-system events including the set-up of tables, chairs, and display apparatus. Environment includes moderate noises (i.e. an office with conversations, photocopiers, and/or computer printers). Requires sitting and use of computer and keyboard for extended periods of time. Observes safe workplace practices with uncluttered workspace, including office machines, avoidance of trips and falls, proper lifting techniques, and following fire regulations. Ability to travel to branch/outside locations is required.