Advancement Database Manager
- Employer
- University Prep
- Location
- Washington, United States
- Salary
- Salary Commensurate with experience
- Closing date
- Feb 17, 2022
View more
- Position Type
- Fundraising, Fundraising Administration, Prospect Research
- Fields
- Education
- Employment Type
- Full Time
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Reports to: Director of
Advancement
FTE:
Full-Time, Year-Round
When
Needed: Immediately
University Prep is seeking a talented
and well-organized Advancement Database Manager to help us advance
our vision of being an inclusive community of learners that
provides an outstanding education for each individual in a diverse
student population. We are looking for someone who can work
independently as well as part of a team. We are looking for staff
and faculty who share our belief that a culturally rich and
inclusive school community provides students with the best possible
environment for a quality education. If that sounds like you, wed
like to hear from you. Salary is competitive with public and
independent schools. University Prep offers an excellent benefits
package, opportunities for professional development, and an
extraordinary work environment. Position is open immediately.
WHO WE ARE:
University Prep is an independent 6-12
school located in an urban residential section of Seattle, WA, one
of the country's most diverse and dynamic cities. We are a strong
and vibrant community of students, families, faculty, staff, and
alumni who collaboratively create an exceptional educational
experience for every student. The school is a place of great
teaching and joyful learning; a community that joins together to
raise our students to be caring and productive adults; a place
where all students and families have equitable access to all the
school has to offer, and a place where we aspire for every family
and student to feel equally enfranchised and at home. To us,
diversity and inclusivity are not addenda, they are embodied in all
facets of our school culture. University Prep believes that our
shared values of integrity, respect, and responsibility are
essential to accomplish our mission of developing each students
potential to become an intellectually courageous, socially
responsible citizen of the world.
JOB SUMMARY:
The Advancement Database Manager is
responsible for all aspects of advancement data management in
Veracross including entering all gifts, producing acknowledgement
letters and pledge reminders, updating contact information, and
recording donor engagement. This person designs queries and
provides data analysis and reporting to support our two annual
fundraising efforts: Puma Fund in the fall and the UPrep Together
spring event. The Advancement Database Manager is responsible for
tracking all details related to donor solicitation meetings,
correspondence, pledges, payment schedules, and pledge reminders
for both Puma Fund and the Capital Campaign. Additional
responsibilities include supporting advancement special events,
mailings and collateral, and producing reports for the Business
Office. The Advancement Database Manager will provide prospective
donor research and profiles, and will assist in staffing the
advancement and campaign committees as needed.
KEY AREAS OF LEADERSHIP:
Gift entry, acknowledgement,
reporting, and reconciling accounts with the Business Office
Data support for all fundraising
efforts, including campaigns and events
Maintenance of constituent records in
Veracross
Donor research and family
profiles
Maintenance of capital campaign
internal tracking documents
Data queries, analysis, tracking, and
reporting
SPECIFIC RESPONSIBILITIES:
Enters all gifts including corporate
matching gifts, stock gifts, wire transfers, and gifts from
foundations
Generates, mails, and tracks donor
acknowledgement letters, creates payment schedules, and sends
monthly pledge reminders
Prepares monthly and year-end reports
and reconciles with the Business Office
Provides constituent lists for all
solicitation mailings, publications, collateral materials, and
events
Works closely with the Director of
Advancement to track and analyze data with a strategic focus to
inform department decisions
Manages all capital campaign
information including tracking engagement and correspondence both
in Veracross and on an internal document
Produces periodic campaign progress
reports as requested for the Campaign Committee, Advancement
Committee, and Board of Trustees
Produces annual tax acknowledgement
letters in January and donor recognition letters in July
Supports Puma Fund by maintaining
detailed tracking of fundraising progress throughout campaign
Supports UPrep Together by tracking
registration and gift processing in auction software, Greater
Giving
Compiles up-to-date results and donor
information for Annual Report and UPrep Magazines
Updates and maintains accuracy of all
contact information and manages a yearly data clean up
Works closely with the UPrep Tech
Team and Business Office to successfully close each fiscal
year
Analyzes iWave information and
imports to Veracross, and works with the Alumni and Engagement
Manager to flag donor prospects for Advancement and Admissions
teams
Creates donor profile templates for
each prospective donor, assists in preparation for capital campaign
meetings, and collaborates with the Director of Advancement to
build the donor pipeline
Supports Advancement team with event
preparation, registration, post-event follow-up, and stewardship as
needed
Creates annual performance and
stewardship reports for our endowment donors
Completes INDEX and IRS 990 (CASE and
PNAIS) annual reports on school fundraising activities
Coordinates with other school
departments including the Main Office, Registrar, and Admissions
Office on Veracross shared responsibilities and best practices
ADDITIONAL:
Appreciates the mission, vision, and
values of UPrep
Vigorously engages in their own
professional development
Actively participates in the life of
the school
Performs other duties as
assigned
EDUCATION AND
EXPERIENCE:
Bachelors degree from a 4-year
college or university or equivalent required
Minimum two years of experience in
non-profit advancement environment preferred
Veracross or equivalent donor
database expertise preferred
Independent school experience
preferred
REQUIRED KNOWLEDGE, SKILLS AND
ABILITIES:
Proficient at working in a Microsoft
Windows environment (Windows 10 or higher), using current versions
of Office; ability to master common automated systems for record
keeping, and confidently learn new technology
Excellent organizational and project
management skills
Excellent verbal and written
communication skills
Demonstrated ability to coordinate
and prioritize multiple tasks, and to manage details and
deadlines
Demonstrated ability to maintain
pleasant and effective relationships with colleagues and
constituents, and to work independently and as a team member
Ability to maintain confidential
information
Commitment to diversity, equity, and
inclusivity
Ability to talk on the phone
Ability to sit and keyboard up to 8
hours per day
Ability to lift up to 25 pounds
Some travel required
Position open until filled. No phone
calls or drop-ins please.
Thank you for your interest in
University Prep and this position.
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