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CFO & COO

Employer
DEPLOY/US
Location
Massachusetts, United States
Salary
$185,000.00 - $225,000.00
Closing date
Feb 18, 2022

View more

Position Type
Executive, Administrative, Accounting and Finance
Fields
Environment
Employment Type
Full Time
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ABOUT DEPLOY/US 

DEPLOY/US is an accelerator of climate leadership. We scale the capacity and impact of the field of climate-forward civic enterprises leading and engaging right-of-center constituencies, through convening, infrastructure, and grantmaking, as a crucial foundation to achieve bipartisan breakthroughs on climate-change mitigation policy. DEPLOY/US is a strictly nonpartisan 501(c)3 nonprofit. 

 

POSITION SUMMARY 

DEPLOY/US’ CFO & COO serves as a key member of the leadership team and has broad oversight of operations and finance. The CFO & COO also supports the CEO as a key internal strategy advisor, and serves as Treasurer. 

Core operational responsibilities include oversight of human resources, management of legal matters including contracts, oversight of insurance and technology solutions, and managing back-end operations. Core financial responsibilities include overall financial oversight, overseeing all accounting matters, cash management, budget preparation and oversight, management of state charitable solicitation registrations, and management of the annual audit.

The role leverages a healthy combination of relevant finance and operations experience and benefits from strong interpersonal skills, emotional intelligence, nimbleness and flexibility, analytical skills, an entrepreneurial mindset, and systems thinking.

DEPLOY/US is an equal opportunity employer. We strongly encourage applicants from diverse experiential and demographic backgrounds to apply. 

 

LOCATION 

Boston, MA metropolitan area preferred. We will consider strong candidates willing to regularly travel to Boston, MA. 

 

RESPONSIBILITIES 

Finance 

 

  • Oversee all financial and accounting functions including daily accounting (includes management of part-time bookkeeper), cash management, A/R, A/P, monthly reconciliations and other monthly closing procedures, updating DEPLOY/US’ accounting policies and procedures, reviewing and updating internal fiscal safeguards, and ensuring compliance with GAAP, regulatory requirements, and audit requirements. 

 

  • Maintain cash flow and budget forecast and provide monthly updates and analysis to the rest of the leadership team.
  • Draft (in partnership with the rest of the leadership team) and manage the annual budget.
  • Manage all finance-related relationships (banking, lending, federal and state compliance, CPAs and auditors, etc.).

 

  • Distribute grant awards and maintain internal finance-related grant records. Review and advise on grant agreements (legal, risk, finance details) and related proposal materials.

 

  • Ad-hoc and regular analysis and reporting, including quarterly and annual financial reports to the Board, regular reports to the rest of the leadership team, grant-related analysis and reporting, and more.

 

  • Provide oversight and guidance on all donations (booking details, restrictions, etc.).

 

    Manage the preparation, completion, and timely filing of all tax and related forms, including Form 990, annual state charitable registrations (e.g., Form MA PC and similar for 13 states), Forms 1099 and 1096, annual audit, and more.

Operations 

    Oversee all back-end operations systems including GSuite, Google Groups, Google Shared Drives, all data backups, and more. Evaluate and advise on IT security risks; implement related risk mitigation solutions. Manage all Human Resources functions, including hiring (lead or support), onboarding/offboarding, state compliance, monthly payroll, 401k contributions, all related filings (e.g., W-2s, 1099s, 941s, 940, etc.), monitor benefits, and track flextime. Oversee legal and risk mitigation including serving as lead contact for all internally-focused legal matters (legal counsel, state and federal regulatory bodies, long-term licenses or leases), providing support and evaluation for all externally-focused legal matters, monitoring and updating organizational policies, and oversight of all contracts.

 

  • Support the CEO’s Board engagement (assisting in developing meeting strategy, structure, and objectives; support and advice on board development, process and compliance, etc.), serve as Treasurer, prepare and present quarterly board financial reports, maintain and update the Board Playbook and file the annual report with the Massachusetts Secretary of State.
  • Miscellaneous operations support including receiving/routing all incoming mail, and providing assistance to the CEO, as requested.

 

Strategy 

 

  • Assist and partner with CEO to develop and evolve long-term internal organizational strategy and planning; serve as a sounding board and provide counsel to CEO regarding a range of internally-focused matters.
  • Advise and partner with the CEO on advancing team culture, continuous learning and improvement, mentoring and coaching team members as needed.

 

    Stay apprised of the organization’s external strategy and provide input as requested.

 

QUALITIES 

    Dedication to DEPLOY/US’ mission of advancing ambitious, bipartisan U.S. climate leadership.  Strong strategic and systems thinking, combined with an entrepreneurial mindset and get-it-done attitude.  Exceptional personal integrity, a strong work ethic, and a continuous learning and self-improvement orientation. Outstanding financial, analytical, and general management skills. Strong interpersonal skills and high emotional intelligence. Exceptional ability to develop and maintain complex inter-organizational processes.  Ability to earn the trust of a diverse network of partners.  Ability to work well under pressure, handle ambiguity with poise, and concurrently manage a wide range of complex responsibilities. Excellent verbal and written communication skills, with an emphasis on business communications. Ability to handle confidential information in a responsible and professional manner. Supreme reliability with a say-to-do ratio approaching 100%.  Willing to sweep the floors if that’s what needs to be done.  Curiosity and interest in climate-change mitigation. 

 

QUALIFICATIONS 

    5-10 years of relevant nonprofit financial management or leadership experience required.  5-10 years of relevant nonprofit or for-profit operations experience required; experience in a startup environment and small organizations preferred but not required. Expertise in nonprofit accounting required. Nonprofit board experience (e.g., prior experience serving as a Director, or holding an office such as Treasurer) helpful but not required. Bachelor's degree in accounting, business, or related field required. CPA helpful but not required. Must be eligible to work in the United States. 

 

CULTURE 

DEPLOY/US is a mission-driven culture. We run a mostly virtual office that requires a commitment to accountability, including project management. Our team works hard and adjusts well to fluctuating work volume and priorities. We value personal time off to recharge and a healthy work-life balance. 

 

COMPENSATION 

Competitive salary ($185K-$225K DOE) and generous benefits package (generous flextime, 401k with 4% match, wellness stipend, and more).

 

PROCESS 

Please submit an application, including your resume/CV and a cover letter, using this form.

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