Position Summary: Groundswell Fund (GSF) is
seeking a full-time grants manager who will provide leadership in
three key core areas: 1) ensuring Groundswell Fund has an efficient
and compliant grants management system and process for all
grantmaking portfolios; 2) conducting regular grants data analysis
and metrics reports for internal and external uses; and 3) serving
as the primary point of contact and lead implementer for Fluxx (our
grantmaking database), ensuring system configurations and updates,
managing help request tickets, and providing internal staff
support. This will be a new position within the organization and
will collaborate across teams: Grantmaking, Capacity Building,
Funder Organizing and Finance. In alignment with our 2025
Blueprint, this position will be key in supporting the organization
to track investments in support of women of color leadership
centering trans, Black, and Indigenous women. The ideal candidate
will have prior experience with Fluxx and be a systems-minded
project manager who loves data and is committed to trust-based
philanthropy. We are looking for a candidate who is excited about
improving Groundswell Fund’s grantmaking processes with an eye
towards lessening the burden for our grantee partners and
maximizing internal efficiency. This position requires travel, the
details and extent of which will depend on the COVID picture as we
• Collaborate with Grantmaking team members to improve the
overall grantmaking process from due diligence to grant award,
payment, and final reporting.
• Collaborate with the Grantmaking Team and consultants to
project manage the grants management and compliance processes,
which can include but is not limited to:
o Ensuring systems are in place to
review grants proposals and budgets for legal and financial
o Preparing and sending out grant
o Coordinating closely with Finance
to ensure timely grant payments and conducting payment
o Monitoring grant progress and
ensuring all documentation of reports and other grant requirements
through the pre-award, award, and post-award phases are documented
• Provide guidance and support to Groundswell Fund (GSF) staff
on grantmaking issues and challenges that may be presented by a
grantee or applicant, such as fiscal sponsorship, organization
status, legal requirements, and other questions. Work with other
Groundswell Fund departments and/or external legal counsel on
grantmaking issues as necessary.
• Incorporate best practices in grants management and support
Groundswell in streamlining, improving, and optimizing the
effectiveness of our grants operations, systems and processes, and
• Serve as the lead on compiling grantmaking data and reporting
to Grantmaking, Capacity Building, and Funder Organizing
departments on the reach and impact of GSF’s grantmaking programs.
Work closely with the Grantmaking, Capacity Building and Funder
Organizing teams to produce needed reports for the Annual
• Oversee various special projects such as the standardization
of grantee contacts and grants data in Fluxx and Neon (CRM), own
data migrations to Fluxx, further our trustbased philanthropy
practices, and others projects as assigned.
• Lead ongoing enhancements to the Fluxx database and ongoing
grants management database upgrades, such as additional
applications and integrations with other technology used at GSF in
• Collaborate with various funder affinity groups to contribute
GSF grants data to their databases.
• Maintain a high level of working knowledge of GSF’s programs
and priority funding areas and remain abreast of current
philanthropic research, activities, and trends in the sector.
• Assist with designing and conducting staff onboarding and
ongoing training related to Fluxx, grantmaking, policies and
procedures, due diligence, and compliance.
• Actively collaborate as a team member on GSF’s committees and
initiatives as well as at external meetings and peer groups.
• Other responsibilities as assigned.
Qualifications: We are seeking a candidate with endless optimism
and a can-do attitude! The successful candidate will have a deeply
collaborative spirit and is a dedicated problem solver who doesn’t
hesitate to dive in and offer solutions to both current and
anticipated needs. You have demonstrated experience and expertise
in grants, data, and project management; a commitment to
trust-based philanthropy; and a core belief in the importance of
building grassroots power and leadership of TGNCNB + Women of color
led organizations. 4 As a new role, the candidate must possess a
positive and proactive visionary leadership style as they help to
shape the role and provide leadership to both the Grantmaking
Department and GSF staff in the midst of multiple overlapping
The successful candidate will have:
• Commitment to Groundswell’s mission, vision, and values.
• Minimum of 3-5 years of grants management experience.
• Strong gender and racial justice lens, with an understanding
of historic and systemic oppression and a solid understanding of
grassroots organizing, movement building and advocacy within the
gender justice, racial justice and LGBTQIA+ justice movements.
• Strong understanding of tax rules governing public foundations
and public charities, specifically 501(c)(3) compliance; 501(c)(4)
compliance knowledge a plus.
• Experience with using Fluxx grants management database. Other
database/CRM experience, including Neon CRM, highly valued.
• Proficient with Microsoft Office Suite, Slack, Asana,
administrator-level database skills, and the ability to learn new
applications and tools quickly.
• Experience reading and understanding organizational budgets
and financial statements. • Excellent analytical, critical
thinking, and organizational skills.
• Experience and/or willingness to thrive in a fully remote
environment/virtual organization and an understanding of the unique
work and interpersonal dynamics of such environments.
• Proven project management skills and success at owning and
• Solid understanding of complex data management.
• Strong creative and technical troubleshooting skills and the
ability to anticipate team needs with excellent attention to
details and follow-through.
• Excellent interpersonal skills with the ability to communicate
effectively and diplomatically across a range of internal and
• High level of Emotional Intelligence, empathy, and
understanding of transition dynamics in the context of a rapidly
• Ability to both work collaboratively and independently, manage
multiple projects, while being a committed team player.
• A strong sense of teamwork, humor, flexibility, curiosity, and
willingness to learn from mistakes.
• Able to exercise good judgment and maintain confidentiality
with critical and sensitive information.
• Ability and willingness to travel. This is a remote position
and applicants must be able to work from home.
Computer Skills: To perform this job
successfully, the candidate should have comfort and a high level of
proficiency with the Microsoft Office suite, the ability to work
with basic web platforms, database software, web browsers, and
conferencing software (Zoom). Experience with Fluxx, Slack, Asana
and other project management tools also desired.
Work Schedule: Groundswell is a completely
virtual organization, allowing for flexibility in work schedules
for our staff across differing U.S. time zones. While work can
usually be completed during standard business hours of the
applicant's time zone, there may be times where early morning,
evening, and weekend work may be needed to ensure organization-wide
collaboration, to staff or attend events, and/or to meet
organization workload needs during busy times of the year. When
travel is possible again, staff whose jobs require travel can
expect longer hours, as travel may happen outside of business hours
and on weekends.
Travel: Must be available to travel at least 4
- 10 times a year for overnight events/meetings across the U.S.
Travel needs will be evaluated and determined on an ongoing basis
with an eye toward staff safety as we continue navigating
Compensation/Benefits: The annual salary is
$95,000 - $105,000, or commensurate with experience. Very generous
benefits include fully-paid employee and family health, dental, and
vision; matching 401K plan; as well as additional employer-provided
reimbursements for fertility expenses, transgender health care
costs, and midwifery/doula expenses that are not covered by
insurance. Three weeks of vacation upon hire and a generous holiday
schedule including a week during the summer and the last week of
December, as well as a flexible work schedule.
To Apply: Please email a resume, three
professional references, and a cover letter that includes your
salary expectations and describes why you feel you are a strong
candidate for this position to Jazmin Edwards, Senior HR and Ops
Manager at firstname.lastname@example.org. Applications will be accepted
and reviewed on a rolling basis until the position has been filled.
Due to the high volume of applications, only those selected for
further discussion will be contacted. Please, no phone calls.