UC San Diego
DEVELOPMENT ASSISTANT, ADVANCEMENT OPERATIONS &
Filing Deadline: Wed 1/26/2022, thereafter Open Until
Salary Range: $51,531.84 - $53,891.28/Year
The Development Assistant will provide administrative support to
two large, complex units within Advancement Operations and
Campaign: Prospect Development and Donor Experience and Engagement.
The Office of Donor Experience and Engagement builds lasting
relationships with donors and demonstrates their philanthropic
impact on UC San Diego through coordinated stewardship activities,
strategic recognition events and personalized communications. The
office of Prospect Development is dedicated to turning raw data
into actionable insights through best in class business
intelligence, data management, research and prospect management
Administrative support responsibilities will include the
following: high volume calendar support; handling a large volume of
mail discriminately; managing extensive data reports; arranging
travel; processing and tracking expenses; assisting with the
preparation, research and gathering of materials and information
for meetings and events; drafting, editing, and proofreading
correspondence, briefings and reports for senior university
officials; and providing complex event management support for
small, private lunches and dinners and for high level donors.
The incumbent is responsible for project support in a wide range
of areas including resource administration, strategic planning,
constituent engagement, and general administration management
issues. Incumbent will interact with all levels of the
organization, including campus executive administration, other
offices of development throughout the campus, and all of
Advancement. Incumbent will be responsible for independent problem
solving and performing duties with high quality service, utmost
courtesy and confidentiality, using a group-process approach to
accomplishing work. The incumbent will also create and maintain
department contracts, purchase orders, reimbursements, travel and
other expense records as assigned. Fiscal support requires
gathering fiscal data, assisting in preparing budgets, and
monitoring budgets for discrepancies. As requested, this position
will manage special projects of a highly confidential and sensitive
• Occasional overtime may be required, including evenings and/or
weekends that coincide with events and meetings. Ability to work
• Proven resourcefulness in independently finding appropriate
solutions to complex problems, operational and administrative, and
use of initiative in implementing solutions or making
recommendations. Ability to anticipate problems and take necessary
actions to mitigate potential negative effects.
• Strong administrative skills to include the ability to
organize and prioritize tasks with strong use of initiative, sound
judgement, independent thought, and precise attention to detail
with high level of professionalism.
• Proficiency in using and adapting computer software programs,
applications and tools to meet office needs. Proficient in the use
of software applications necessary in administrative work,
including database to retrieve current and historical information
to compile reports and briefings, spreadsheets, and graphics
programs and the ability to implement new systems to increase
productivity, using e-mail, word processing, spreadsheet, and
• Effective interpersonal, written and oral communication skills
that demonstrate correct grammar usage, syntax, edit and format,
with the ability to communicate clearly and effectively both in
person and on the telephone in a positive manner to a diverse and
demanding group of people including major gift prospects, donors,
volunteers, prominent social, business, and governmental figures,
and campus administrators. Ability to use tact, diplomacy, and
discretion, with emphasis of flexibility and professionalism.
• High degree of integrity, dependability, use of sound
judgment, diplomacy and resourcefulness, with a strong work ethic.
Ability to maintain confidentiality in all matters, including those
related to sensitive donor relations.
• Experience in arranging and coordinating logistics for
meetings and events. Experience arranging travel, including
booking, creating itineraries, and reconciling expenses.
• Proven knowledge of accounting principles and practices for
financial analysis of budgets. Experience in producing financial
and expense reports, purchasing, accounting, Skill to monitor
financial activities and transactions for report generation,
purchasing, travel vouchers, accounts payable, and accounts
• Excellent writing/composition/spelling/proofreading skills;
excellent understanding of the rules of English grammar and syntax,
to write clear, concise correspondence and briefings.
• Job offer is contingent upon satisfactory clearance based on
Background Check results.
• Must have access to reliable transportation and a valid
California Driver's License.
Job offer is contingent on successful engagement in the UC
COVID-19 Vaccination program (fully vaccinated with documented
proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative
Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, disability, age, protected veteran
status, gender identity or sexual orientation. For the complete
University of California nondiscrimination and affirmative action
policy see: http://www-hr.ucsd.edu/saa/nondiscr.html