At UW Medicine, we work to improve health for all people through
excellence in clinical, research, and education and training
programs. As the only comprehensive clinical, research and learning
health system in the five-state WWAMI (Washington, Wyoming, Alaska,
Montana, Idaho) region, UW Medicine provides the most up-to-date
care for each individual patient, leads one of the world’s largest
and most comprehensive medical research programs, and provides
innovative learning programs for students, trainees, and
practitioners in the health professions.
The passionate, 68-person team at UW Medicine Advancement
works collaboratively to connect donors with meaningful
opportunities to enhance patient care, expand educational
opportunities and advance research at UW Medicine. This inspiring,
challenging and rewarding work provides team members an opportunity
to grow their careers, while making a difference in people’s lives,
in our community and around the world. In the 2021 fiscal year, UW
Medicine Advancement raised $377 million in gifts and private
grants (52 percent of the University of Washington’s total) from
over 18,000 donors to support the mission of UW Medicine.
Advancement has an outstanding opportunity for an
Assistant Director for Donor Relations.
The Donor Relations program is comprised of donor stewardship and
recognition, which includes cultivating and stewarding long-term
relationships with annual and major donors, gift acknowledgment and
donor recognition. The Donor Relations team responsibilities
include, but are not limited to, oversight across annual donor
stewardship, lifetime giving programs, Corporate and Foundation
Relations, gift acceptance, individualized stewardship programs and
all major gift fundraising priorities and UW Medicine’s Compass
program. Some high-level examples include:
• Develop and implement strategies and opportunities for proactive,
high-touch stewardship engagement, targeting major gift donors and
• Initiate and implement individual stewardship plans in support
major gift fundraising.
• Lead in the execution of stewardship reporting, including
collaboration with UW Medicine and University stakeholders to
accomplish one-to-many stewardship reports, yearly endowment
reporting, highly individualized milestone and cross-University
The Assistant Director for Donor Relations (“Assistant Director”)
provides core operational support to UW Medicine’s fundraising
operations and is responsible for strategic projects that support
the entire team and identifying and implementing process
improvements and enhancements for Donor Relations priorities. The
Assistant Director reports to the Director for Donor
This position has a primary worksite of UW Medicine’s South
Lake Union campus in Seattle. A hybrid work arrangement may be
available. Hybrid work means that remote work may be possible for a
day or more per week, depending on business need, on an ongoing
Stewardship Project Management and Implementation
• Help create and maintain stewardship data infrastructure and
systems to support and implement stewardship strategies across
donor and prospective donor pools.
• Manage oversight of all UW Medicine endowments, including
tracking newly established endowments, quarterly investment
process, and collaborating with team members on stewardship and
• Manage art and other in-kind donations acceptance process.
• Manage Individualized Stewardship Plans (ISPs) and task tracking
systems in collaboration with the team.
• Manage transition of UW Medicine stewardship programs to new
University Advancement CRM.
• Manage donor pledge tracking and fulfillment.
• Maintain and update Donor Relations process documentation.
Finance and Administration (25%):
• In collaboration with the Director for Donor Relations, work with
the Dean of the School of Medicine’s office of finance and
administration, and School of Medicine departments and divisions,
programs and institutes, and hospital entities to ensure compliance
with donor gift intent.
• Liaise with department and program administrators and other
fiscal partners to address gift fund issues.
• Provide DR team and front-line fundraisers information on gift
budget balances and audit unspent funds.
• Onboard new School of Medicine administrators.
Other Donor Relations and Administrative Activities
• Partner with the Associate Director for Donor Relations and the
Assistant Director for Member Benefits and Recognition on
individual staffing of front-line fundraising teams to provide
donor stewardship and recognition.
• Participate on University and UW Medicine related committees and
ensure compliance with University procedures and policies.
• Other duties as assigned.
• Bachelor’s degree and a minimum of three years of professional
experience in an office setting, preferably in fundraising and
• Demonstrated project management ability, efficiency, and strong
attention to detail.
• Demonstrated ability to work on a team: mindfulness of deadlines,
respect for varying skillsets, ability to juggle priorities, and
willingness to do a variety of tasks, including administrative
• Demonstrated ability to use discretion and protect confidential
information; acts in a selfless manner and models the ethical
values of the UW.
• Experience working with a variety of stakeholders including
faculty, donors, senior leadership, and other colleagues.
• Strong interpersonal skills and customer service orientation.
Poised, professional manner and the ability to communicate clearly,
directly and empathetically in all interactions: verbal and written
communications, one-on-one conversations and in groups, etc.
• Ability to make decisions in ambiguous situations, exercise good
judgment based on information and analysis in a fast-paced,
dynamic, deadline-driven environment in an organized and
• Values the UW’s commitment to inclusiveness. Demonstrates respect
and commitment to diversity.
• Demonstrated fluency with Microsoft Office applications.
• Equivalent education/experience may substitute for stated
Equivalent education and/or experience may substitute for
• Experience with Access and or CRMs.
• Familiarity with fundraising principles and experience in a
higher education or academic medical setting.
CONDITIONS OF EMPLOYMENT
• This staff member will be required to work some overtime to
fulfill responsibilities of position, including special events,
fundraising activities, and volunteer meetings. Some local
and regional travel is expected.
The application process for UW positions may include completion of
a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Work Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select “Apply to this position”. Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment, you will be prompted to do so the next
time you access your “My Jobs” page. If you select to take it
later, it will appear on your "My Jobs" page to take when you are
ready. Please note that your application will not be
reviewed, and you will not be considered for this position until
all required assessments have been completed.