Vice President of Foundation Operations
- Employer
- Connecticut Children's Foundation
- Location
- Connecticut, United States
- Salary
- Competitive Salary
- Closing date
- Jun 6, 2022
View more
- Position Type
- Fundraising, Fundraising Administration, Programs, Program Administration and Management, Administrative, Office Administration
- Fields
- Health
- Employment Type
- Full Time
As Connecticut Children’s prepares for its first comprehensive
campaign the organization seeks an experienced professional with
proven leadership skills and diverse experience in all areas
of
Operations to join the Foundation Leadership team as the Vice
President of Foundation Operations. This role provides visionary
leadership for Operations team members and thoughtful oversight of
the information systems that support the Development, Corporate
& Foundation Relations, and Philanthropic Events and
Stewardship & Donor Relations teams. This leader provides the
overall direction for Foundation Operations, which includes
research, gift processing and data management, as well as the
technology and work processes to deliver the highest levels of
success across the Foundation. The Vice President participates in
the development and implementation of the Foundation's strategic
plan. This role ensures effective management of human and financial
resources and assists the Foundation President with the overall
financial management of the Foundation’s budget. Growth and
opportunity for this organization, department and
individual abound.
Role Responsibilities
DEPARTMENT LEADERSHIP: As a member of Foundation's Leadership team,
participate in the
development and implementation of the Foundation's strategic plan.
Establish and communicate a clear vision for department staff that
is focused on donor (individual, corporation, foundation or
organization) development, service and quality; and, is aligned
with the Foundation's strategic plan and organizational
objectives. Establish and implement short- and long-range goals and
objectives, policies, processes and operating procedures. Is
accountable to affect changes required for improved results.
OPERATIONS: Collaborate with Foundation Vice Presidents to
understand the information and
support services needs of each team. Recommend and coordinate an
integrated approach to the dissemination of fundraising
materials to targeted audiences. Oversee day-to-day operations for
the Foundation in areas such as facility management, safety,
security, vendor accounts, and the space and equipment needs of
staff.
INFORMATION SYSTEMS/TECHNOLOGY: Develop and implement strategies,
policies and procedures to utilize information systems and
technology effectively to ensure efficient operations
and compliance with Foundation policies & procedures, and
state & federal regulations. Assess staff training needs;
develop and implement training programs for both newly hired and
existing staff. Collaborate with other Vice Presidents to
ensure each staff member appropriately and fully
utilizes technology in support of Foundation Operations.
Coordinates new system development and improvements to
existing systems with Connecticut Children's IS department; serves
as primary Foundation liaison for IS systems and on committees
for ongoing analysis of system improvement.
DATABASE ADMINISTRATION: Oversee the efficient and cost-effective
administration and use of the SalesForce database application and
associated systems. In collaboration with other Foundation
Vice Presidents, establish and monitor tracking systems in
support of fundraising efforts of each department, program,
event & activity. Oversee and ensure integrity of data; control
security for user groups; system documentation and end-user
manuals, and regular systems maintenance activities. As the
expert SalesForce end-user, serve as primary resource to staff
generating queries and reports, and anticipate the needs of
SalesForce users. Serve as primary liaison to SalesForce.
GIFT MANAGEMENT: Administer, develop and document gift
acknowledgment and allocation policies and procedures; develop
and manage automated business processes; train Foundation staff on
gift policies and processes to ensure that gifts are
accurately processed; monitor and manage pledge receivables,
and function as primary liaison with banks regarding stock
gifts.
FISCAL MANAGEMENT: Participates with Foundation President and Vice
Presidents in the
development and management of Foundation operating and capital
budgets and fundraising
projections. Monitors and prepares reports, analyses and
recommendations for Foundation
Leadership to evaluate operational effectiveness in meeting
Foundation and department goals.
Serves as the primary liaison between the Foundation and Finance
department.
REALIZED PLANNED GIFTS ADMINISTRATION: Serves as a liaison between
the Foundation, attorneys, probate courts, trust
administrators and the Connecticut Children's Finance Team to
facilitate the accounting and receipt of planned
gifts. Demonstrates support for the mission, values and goals
of the organization through behaviors that are consistent with
the Connecticut Children's standards.
Supervisory Responsibilities
Provides work direction to the database management and research
team, the gift management team, and monitors Foundation
administrative staff's projects relating to Salesforce, gift
processing and operations.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
Broad knowledge of fundraising and accounting principles, methods
and techniques;
Deep familiarity of all aspects of financial management;
Organizational and departmental structure, workflow, and operations
policies/procedures;
Budget preparation and fiscal management;
Basic knowledge of human resource policies and procedures;
Laws relating to 501(C)3 organizations.
Skills
Expert end-user knowledge of Microsoft Windows operating system;
Advanced skills in Microsoft Office (Word, Excel, PowerPoint);
and expert knowledge of fundraising database management
(e.g. Salesforce); Exceptional interpersonal skills and the
ability to interact and work effectively with medical
center leadership, prospects, donors and volunteers;
Advanced verbal and written communication skills and the ability to
present effectively to small and large group. Ability
To Coordinate and integrate computer systems development,
enhancement and modifications from an overall information
services perspective;
Examine and re-engineer operations and procedures, formulating
policy, and developing and
implementing new strategies and procedures; Make
administrative and procedural decisions;
Analyze and solve complex problems; Organize resources and
establish priorities;
Effectively manage employees through appropriate staffing, employee
development and
performance management; Persuade and influence others.
Bachelor’s Degree Required, Related Master’s Degree
Preferred.
Database management, knowledge of Salesforce prospect management
and gift processing tools preferred. Minimum 7 years’
experience in fundraising/development with at least 3 years’
experience in a leadership role.
Equal Opportunity Employer Minorities/Women/Protected
Veterans/Disabled
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