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Manager of Special Events, Women's Committee

Employer
Central Park Conservancy (non-profit organization)
Location
New York, United States
Salary
Salary Commensurate with experience
Closing date
May 19, 2022

View more

Position Type
Fundraising, Donor Relations, Special Events
Fields
Other Fields
Employment Type
Full Time
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Reports to:  Director of Special Events, Women’s Committee

Department:  Women’s Committee

Status:  Exempt/Full-time

 

About Central Park and the Central Park Conservancy:

Central Park is one of the most famous and beloved urban public spaces in the world. Designed by Frederick Law Olmsted and Calvert Vaux in 1857, the 843-acre park was the first purpose-built public park in the country and is a National Historic Landmark. The Central Park Conservancy, a private not-for-profit organization, was founded in 1980 to rescue the Park which had fallen into serious disrepair. Since that time, the Conservancy has overseen the investment of approximately $1 billion in the restoration of the Park, and now hosts over 40 million visitors a year. 

 

The Conservancy’s mission is to preserve and celebrate Central Park as a sanctuary from the pace and pressures of city life, enhancing the enjoyment and wellbeing of all. The City of New York has formally entrusted the care of the Park to the Conservancy which is responsible for every aspect of the Park’s care, including landscape maintenance, capital improvements, and the visitor experience. Committed to sharing the best practices in urban park management, the Conservancy also serves as a resource for other NYC parks and for public-private partnerships around the world. The Conservancy employs ~325 people and has an operating budget of $80 million.

 

Job Summary:

The Manager of Special Events, Women’s Committee will work with the Director of Special Events, Women’s Committee to plan and execute special events for the Women’s Committee of the Central Park Conservancy. The Manager will serve as the lead planner for two or three major Playground Partners events: The Playground Partners Winter Luncheon, the Annual Family Party, as well as Play for the Park Annual Tennis Tournament. The Manager will plan meetings and stewardship events as well as other smaller events as assigned. The Manager will collaborate with the Executive Director, Director of Special Events, Director of Membership, Playground Partners Co-Chairs and event Co-Chairs to reach fundraising goals and enhance the Playground Partners initiatives.

 

Summary of Essential Job Functions:

Donor Relations and Corporate Partnerships

  • Actively engage event leadership in details for event.  Host planning meetings, send update emails and keep them informed of gifts in their honor. Provide high level of stewardship and develop relationships that continue after the event.
  • Provide superior customer service to all donors, participants and partners, leverage relationships for continued Playground Partners and Women’s Committee engagement.
  • Work with the Corporate Development Team, Executive Director, Women’s Committee, WC President, PGP Co-Chairs and PR Consultants to identify, pitch and secure event sponsors, speakers, and in-kind gifts.

 

 

Event Production

  • Oversee all aspects of event solicitations, printed materials, and related communications, including writing content for solicitation letters, printed invitations, and event program, develop material for e-promotions, website, and marketing materials, communicate design strategy to graphic designers, facilitate internal and external approvals, all while keeping in line with tight deadlines.
  • Manage event vendors, responsibilities including gathering proposals, negotiating fees, reviewing contracts, collecting required documentation, coordinating onsite needs and production schedules, processing contracts and payment
  • Work with ED, internal communications team, and public relations consultants to develop and execute press plan. Tasks include development of event messaging, pre and post event press releases, press invitations, story placement approach as well as strategically curate photos for post-event media coverage
  • Manage logistics and production of assigned events including development of run-of-show, load-in documents, coordination with CPC’s operations team, as well as volunteer recruitment, training, and management

 

Data Management

  • Manage all data as related to events including build, pull and organize mailing lists, curate solicitor lists, enter new contacts into the database, register attendees and their guests in Raiser’s Edge, process and code payments, track finances (expenses and income), contact table buyers for guest names and seating rounds, prepare check-in database for day of event
  • Manage post-event activities: write thank you notes to supporters, sponsors, and other event partners. Ensure pledges are paid, organize data and prepare tax acknowledgement letters, plan re-cap meetings and document post-event notes. Facilitate tablecloth sales – cleaning, collecting payments, inspecting, shipping (if applicable)
  • Process contracts through database for signature, facilitate PO procedures and ensure vendors are paid on time, track expenses

 

 

Minimum Requirements:

  • Bachelor’s degree or equivalent combination of education and experience
  • 3 to 5 years of relative special events experience
  • Ability to work independently and as a team
  • Ability to work under pressure and to multi-task
  • Superior organizational skills and ability to prioritize
  • Strong written and communication skills required
  • Exceptional maturity, tact, diplomacy and initiative.
  • Must be able to work effectively with high-profile volunteers
  • Familiar with the New York philanthropic community a plus
  • Excellent computer skills:
    • Proficient in Microsoft Office (Excel, Word, PowerPoint, etc.)
    • Extensive experience with Raisers’ edge
  • Valid Driver’s license required and must be comfortable driving in Central Park and NYC

 

  • Ability to move or transport small boxes and supplies, weighing up to 30 pounds, within the office and Park for event needs.
  • Ability to work outside in all weather conditions.

  

This is an in-person position.

 

 Salary range:  $70K to $75K (based on experience).

 

 

Safety Requirements

Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations.  Employees are expected to obey safety rules and to exercise caution in all their work activities.  Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways, etc.).  If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.

 

 

 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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