The Associate Director for Donor Relations manages the donor-funded
scholarship process, working in tandem with Student Financial
Services, Financial Services, and representatives from across
campus to ensure accurate and timely processing of awards.
Description for Internal Candidates
Manage the donor-funded scholarship process, working in tandem
with Student Financial Services, Financial Services, and
representatives from across campus to ensure accurate and timely
processing of awards. Coordinate donor relations signage on campus,
ensuring new signage is produced and an up-to-date inventory is
- Manage the donor-funded scholarship process in collaboration
with the Office of Student Financial Services, and representatives
from each dean's office to ensure proper awarding to honor the
donor-intended purpose of the funds. Maintain scholarship data
within the Advance information system to include recording
correspondence, beneficiaries, and stewards.
- Correspond with donors regarding scholarships to include
notification of recipients and thank you letters from students.
Work with prospect managers in Philanthropy and Engagement to
schedule meetings between donors, prospects, and scholarship
recipients. Prepare scholarship recipients for the meetings.
- Manage the process whereby students write thank-you letters to
donors who fund or are otherwise associated with scholarships.
Request correspondence from students, assist students as required,
and review submissions.
- Draft new fund and gift agreements, working with the director
and prospect managers. Track the progress of agreements, from
requests to completion. Ensure allocations are updated with proper
coding and information to ensure stewardship of the funds.
- Develop and demonstrate a multicultural awareness and
contribute to cultivating an inclusive, diverse and respectful
College community. Demonstrate civil and inclusive behavior when
interacting with staff, faculty, students and visitors to the
College. Promote a flexible, collaborative and inclusive work and
living environment and engage in educational opportunities to
increase awareness and understanding of diversity and
- Serve as the main contact for Ithaca College gift receipts for
donors, answering inquiries, following up on requests, and ensuring
gift modifications are processed if requested.
- Coordinate event staffing schedule for events. Confirm event
attendance of faculty, staff, volunteers, the President, and senior
administrators. Ensure a detailed event packet is prepared and
provided to appropriate attending staff to include logistical
information. Work with the Development Associate to create briefing
materials for the President and senior administrators as
appropriate. Attend and participate in events as part of assigned
- Create and maintain an online memorial tribute for students,
faculty, staff, alumni, and friends of the college. Manage the
memorial and honorary gifts process of communicating with the
appropriate family member or other contacts. Assist family members
to identify the appropriate means to pay tribute to a deceased
alumna/us, parent, or friend of Ithaca College.
- Collaborate with the Advancement Marketing team and College
Relations and Communications colleagues to create strategies around
the management of Friends events and communications including
website, online registration pages, and printed and electronic
- Manage donor relations signage on campus to include drafting
appropriate language for review by Advancement Marketing and ensure
signage production and installation. Maintain a list of named
spaces and facilities on campus that includes the background of the
donor(s), dates of the initial gift for each named space and
facility and successive gifts, where appropriate.
- Participate in budget proposal preparation in conjunction with
the Director of Donor Relations.
- Work with prospect and volunteer managers to recruit volunteers
to assist with events as necessary. Work in tandem with the
regional events program and regional volunteers as
- Prompt appropriate colleagues to ensure event follow-up is
managed in a timely manner, including coding participants on the
Advance database, managing follow-up with constituents, sending
thank you notes and emails, posting photos to the web, and
producing reports and correspondence. Lead post-event debriefing
meetings to ensure important interactions with prospects and
volunteers are captured and communicated.
- Participate in and support other events sponsored by the
Division of Philanthropy and Engagement.
- Perform other duties as assigned.
Bachelor's degree and a minimum of two years' experience in
development, alumni relations, or related field; ability to work
independently, excellent attention to detail, self-motivated,
strong organizational, interpersonal, and communication skills and
the ability to effectively work and interact respectfully within a
diverse and inclusive environment; ability to plan, develop and
implement activities, programs and special events; experience
maintaining and reconciling office and events budgets; flexibility
to work evenings, weekends, and travel; strong working knowledge of
various word processing, spreadsheet, and database software
applications are required. Experience working in a college or
university setting is preferred.
Most of the work of the incumbent is carried out within a
generally accessible, safe, indoor environment, with the
availability of partial remote work. The incumbent will be
required to work some evening and weekends and may be required to
attend various college functions during and after normal business
hours, which may result in a need to travel to and from campus
events, held both on and off campus. Some events may be held in an
outdoor environment where the incumbent may be exposed to inclement
weather. The incumbent will be required to operate a personal
computer and associated equipment such as computer printers and
other office equipment used in the day-today operations
ABOUT ITHACA COLLEGE
As an employee at Ithaca College, you’ll get much more than a
competitive salary and the traditional advantages. We pride
ourselves on providing our benefit-eligible employees with the most
comprehensive benefits possible, including work/life balance,
generous paid time off policies, career-enhancing trainings,
employee and dependent tuition assistance, and opportunities to
give back to the community. Beyond benefits, you’ll enjoy the kind
of uniquely rewarding work environment that can only be found in a
vibrant college community.
To apply, please visit Ithaca College's Employment portal
and submit cover letter, resume and list of three professional
Visa sponsorship is not provided for this position.
Ithaca College is committed to building a diverse academic
community and encourages members of underrepresented groups to
apply. Experience that contributes to the diversity of the college