Circle of Service Foundation (“COSF” and “Foundation”) makes
grants in the areas of Community Services, Education, Jewish
Community, Medical Research, Violence Reduction and Climate.
The Foundation seeks a Program Associate who will support the
Foundation’s Community Services Program in all aspects of grant
review and grantmaking, including administration, research and
special projects. The Community Services Program supports
organizations primarily working in the health, housing and
homelessness, hunger, domestic violence, disability services, legal
services and economic security fields. The Program Associate will
report to the Community Services Program Director and their time
will be allocated approximately as follows:
- 50% support of grantmaking and special projects
- 25% grant review and recommendations
- 25% research and other work as assigned
Assist in Grantmaking and Monitoring (approximately 50%-60% of
- Support the Community Services Program Director and Program
Officer in the grant review process, including checking grant
materials for accuracy, scheduling site visits, and preparing
materials for board and committee review.
- Insightfully evaluate grant proposals – including analyzing
organization and program goals, outcomes, financial data, sources
of funding and other relevant information and appropriately
applying qualitative and quantitative analysis.
- Establish and maintain relationships with grant applicants –
including communicating with grant applicants, conducting site
visits and requesting and providing information related to the
- Prepare summary and analysis of assigned grant proposals and
recommendation of Foundation action.
- Monitor performance and progress of organizations receiving
grants from the Foundation. Recommend interim Foundation action as
Lead and Participate in Community Services and Capacity Building
Projects (approximately 40%-50% of time)
- Analyze and synthesize trends and opportunities in the
Foundation’s funding areas, in conjunction with the Program
Director and Program Officer.
- Undertake research in areas of existing grantmaking and
potential areas of future interest in the Community Services
- Represent the Foundation to funder groups and other
- Plan, coordinate and/or participate in Community Services and
Foundation capacity building projects as needed.
- Collaborate with other members of the Foundation’s team to
support internal project priorities.
- Draft and maintain Foundation communications, including, but
not limited to, language for the Foundation’s website, board
communications and communications with grant applicants, grant
recipients and others.
- Revise and maintain the Foundation’s application and reporting
tools, in coordination with the Director of Grants Management and
- Provide administrative support to the Community Services
Program through scheduling, note-taking and other tasks, as
- Maintain knowledge management systems within the Community
Preferred Qualifications and Experience:
- Interest in the social services including, but not limited to,
health care, economic security, housing and safety.
- Three to five years' professional experience in a nonprofit or
for-profit environment requiring research, writing and analytic
- Demonstrated ability to work collaboratively among a team –
both with internal colleagues and external colleagues.
- Excellent written and oral communication skills.
- Attentive to detail; excellent capacity to handle multiple
projects simultaneously; strong time-management skills.
- Demonstrated ability to work independently and as a
- Excellent organizational skills and qualitative and
quantitative analytical skills.
- Demonstrated creativity and entrepreneurial spirit.
- A person described by their peers as humble, honest,
hardworking, strategic, adaptable and enthusiastic.
- Full-time position
- Compensation: Competitive and commensurate with approximately 3
- 5 years' progressive experience in the social sector. The salary
range for the position will be discussed early in the interview
- When appropriate, travel to locations throughout Cook and Lake
counties will be required regularly for site visits and other
- Available benefits:
- Insurance: Health, Dental, Life Insurance, Disability,
- 401(k) Retirement Plan
- Flexible Spending Account
- Vacation and holidays
- Sick/Personal time
- Matching gift program
- All Foundation coworkers are required to be fully vaccinated
against COVID-19 , including a “booster shot”, or have been
approved for a legally required accommodation.
- Remote Work Policy: COSF currently expects all
team members to work onsite in its downtown Chicago office two days
per week. It is possible that COSF will increase in-office
expectations. COSF has announced to coworkers, however, that, even
if there are further increases, COSF will not increase in-office
expectations to more than four days per week, so some amount of
hybrid work will continue indefinitely.
Commitment to a Diverse and Inclusive Team
The Foundation is committed to diversity, equity and inclusion
and actively invites applications from individuals who identify as
a member of a traditionally marginalized and/or underrepresented
Essential Functions and Requirements
The information contained in this job description is intended to
convey information about the essential functions and requirements
of the position. It is not an exhaustive list of the skills,
efforts, duties, responsibilities or working conditions associated
with the opportunity.
Background Check and Pre-Employment Drug Test
Please note that we will conduct a criminal background check
prior to finalizing an offer, but we will use it in compliance with
Illinois law – primarily to assess whether a candidate has one or
more criminal convictions that would have a substantial
relationship with the position. We will also require a
pre-employment drug test after a conditional offer of employment
has been extended, noting that we will only test for drugs that are
not legal under Illinois law.