Advancement has an outstanding opportunity for
an Assistant Director for Health System Philanthropy.
Nearly 28,000 caring professionals come together each day at UW
Medicine with a singular mission: to improve the health of the
public. UW Medicine encompasses a top-rated
medical school, an internationally recognized research center
and a renowned health system that includes Harborview Medical
Center, UW Medical Center – Montlake, UW Medical
Center – Northwest, Valley Medical Center, UW
Neighborhood Clinics, UW Physicians, UW School of Medicine and
Airlift Northwest. In the 2021 fiscal year, UW
Medicine Advancement raised $377 million in gifts and
private grants (52 percent of the University of
Washington’s total) from over 18,000 donors to support
the mission of UW Medicine. The University of Washington
completed a 10-year, multi-billion-dollar
campaign in 2020, during which UW Medicine raised over $2.5
As a member of the Health System Philanthropy team, the
Assistant Director for Health System Philanthropy (Assistant
Director) focuses on securing gifts $25,000+ and cultivating donors
who have the capacity to give at that level. The Assistant Director
will work with the Director for Health System Philanthropy, health
system leaders, academic leaders, volunteers, and other Advancement
staff to identify, cultivate, and solicit major gift prospective
donors for gifts in support of UW Medicine.
The Assistant Director position provides strategic leadership
and direction for critical and high-profile fundraising programs.
It coordinates activities across UW Medicine — UW Medicine Center
(Montlake and Northwest), Harborview Medical Center, , Valley
Medical Center, UW Neighborhood Clinics and Airlift Northwest — and
must work collaboratively with diverse constituencies with diverse
goals and expectations. This position will focus mainly on
fundraising for key clinical fundraising initatives for both
campuses of UW Medical Center, Montlake and Northwest. US News
&World Report has ranked UWMC the #1 hospital in the state
of Washington for 10 years in a row and is nationally ranked in six
specialties: cancer, diabetes and endocrinology; ear, nose and
throat; geriatrics; gynecology and rehabilitation.
The Assistant Director reports to the Director for Health System
Philanthropy. He/she will have assigned responsibility for
oversight and coordination of major gift fundraising programs in
one or more health system entities, departments and/or programs,
and will be expected to work closely with UW Medicine Leadership,
department chairs, clinical faculty, and Volunteer Boards at the
hospitals. The Assistant Director may have assigned responsibility
for staffing one or more volunteer committees focused on
fundraising efforts for the health system.
Duties and Responsibilities:
Direct Fundraising Responsibilities – 85%
- Develop strategic plans for each assigned department, division,
and program area within the context of the overall UW Medicine
Advancement plan. Work with department chairs, hospital leaders,
and clinical faculty to develop funding priorities and to implement
advancement programs needed to sustain major gift ($25k+) support.
Develop a pool of primarily individual, with some joint
responsibility for corporate and foundation, major gift prospective
donors for each assigned area. Identifying prospective major gift
donors is critical to success. Coordinate the participation of
department chairs, hospital leaders, and clinical faculty in major
gift fundraising activities.
- Manage a portfolio of 100 to 125 major gift prospective donors
($25k+) with a focus on those individuals with potential of $10,000
or more. Work with academic and hospital leadership and volunteers
to identify and qualify new major gift prospective donors. Donor
prospects include grateful patients, faculty, emeritus faculty and
alumni, staff, friends of UW Medicine, trustees, and key business
and community leaders. Develop and implement a cultivation and
solicitation strategy for each assigned major gift prospective
donor. Record and track all activity using the University’s
prospect management and tracking system. Prepare written proposals,
informational materials, endowment agreements, gift illustrations,
and other materials needed to secure major and planned gifts. For
each major gift donor managed, develop appropriate stewardship
activities within the context of the overall stewardship plan.
- Maintain a “Top 25” pool of prospective major and planned gift
donors who will be solicited in the next 12-18 month period.
- Make approximately 8 to 10 strategic cultivation, solicitation,
or stewardship contacts each month to major gift prospective donors
that move the potential donor toward major gift commitment.
Face-to-face visits are preferred, unless the prospective donor
indicates otherwise. Seek opportunities to engage prospects, and
current and lapsed donors to increase major and principal gift
commitments and expand overall donor pipeline.
- Develop and present 12 to 20 major gift proposals each year
with a target of securing an average of $300,000-$500,000 in new
- As appropriate, identify, recruit, train, and develop
leadership roles for volunteers who assist with major gift
fundraising activities. Staff volunteer fundraising partnerships
and committees as assigned.
Activities in Support of Direct Fundraising – 10%
- As needed, coordinate major gift fundraising activities with UW
and UW Medicine colleagues in Gift Planning, Corporate and
Foundation Relations, Principal Gifts, Regional Gifts, etc.
- Work with UW and UW Medicine colleagues to develop special
events, marketing materials, and donor relations activities to
support major gift fundraising.
- The Associate Director may have assigned responsibility for
staffing one or more volunteer committees.
- Train faculty and volunteers on fundraising best practices,
ensuring that all state and federal (HIPAA) privacy regulations are
followed, as appropriate.
- Seek appropriate training opportunities, including training
necessary for proficiency in the use of gift planning
- Prepare annual operating plan and progress reports as
- Complete annual performance self-assessment as key component of
Complete other duties as assigned – 5%
- Bachelor’s degree and three or more years of progressively
responsible experience in institutional advancement, preferably
with experience in cultivating, soliciting, and stewarding
leadership gifts, and/or working in higher education or health care
- Preferred candidates will possess full-cycle experience to
develop and secure major gifts or grants and demonstrated
experience creating and leading complex, collaborative prospect
strategies and relationships.
- Ability to develop fundraising strategies and plans that
integrate into the organization’s mission, priorities and goals
both independently and collaboratively within a team.
- Shares UW’s commitment to inclusiveness. Demonstrates respect
and commitment to equity and diversity.
- Strong interpersonal skills and customer service. Poised,
professional manner with the ability to express oneself clearly and
empathetically in interactions with others in all forms of
communications, i.e. verbal and written, one-on-one and group, etc.
Ability to communicate in a direct and professional manner that
engages dialog in a manner that resolves differences.
- Demonstrated ability to build and maintain positive
relationships; puts the team/organizational goals above individual
goals and actively contributes as a member of working teams. Proven
ability to work collegially and effectively with development
colleagues, school and hospital administrators, and external
- Ability to work independently, problem solve, take initiative,
set priorities and handle multiple projects efficiently and
effectively. Takes responsibility and initiative to set and meet
the goals, objectives and obligations while representing the
mission, visions and values of the organization.
- Demonstrated creativity, organizational ability, and strong
attention to detail. Ability to make decisions in ambiguous
situations, exercise good judgment based on information and
analysis in a fast pace, dynamic, deadline drive environment in an
organized and professional manner.
- Demonstrated ability to maintain confidences and protect
confidential information; acts in a selfless manner and models
ethical values of the UW.
- Experience with grateful patient fundraising in a comprehensive
health system setting
- Advancement experience in a health care, higher education
and/or research settings.
- At least 3 years of major and planned gift fundraising.