Executive Assistant, Employer Services and Consulting

Executive Assistant, Employer Services and Consulting

The Executive Assistant is an accomplished leader with a proven commitment, understanding, and application of racial equity and inclusion. This role supports the efficient and accurate operation of the Employer Services and Consulting department in our work to advance inclusive economic growth and close racial wealth gaps throughout the region.

ABOUT THE CENTER

The Center for Economic Inclusion (the Center) is in relentless pursuit of an economy that works for everyone. We work to close racial employment, income, and wealth gaps, and building racially inclusive and equitable regional economies, by equipping public- and private-sector leaders and employers with the knowledge and tools to build and scale anti-racist workplaces in shared accountability with Black, Indigenous, Latinx, and Asian people to close racial wealth gaps and build racially equitable and inclusive regional economies. 

Founded in 2017, the Center is the nation’s first organization dedicated exclusively to strengthening public- and private-sector civic infrastructures and collective capacity to disrupt systems and influence market forces while advancing an inclusive economy.

The Center’s team is organized into six closely related departments to serve our clients, partners, and communities:

Innovation, Policy & Research                                  

Fund Development

Employer Services & Consulting                              

Business Operations

Engagement & External Relations                            

Marketing & Business Development

HOW WE WORK & WHY YOU SHOULD WORK HERE

At the Center, we take pride in bringing our values to life and “walking the talk.” We are a diverse team in many ways, and we believe our diversity of thought and experiences makes us stronger and our work more innovative and responsive to the communities we serve.

We strive to maintain a collaborative work environment that also stimulates individual autonomy and accountability for performance goals and excellence. We invest in great talent, nurture it, and believe in the power of career pathways within the Center.

We look for talented individuals who exhibit our values, and we strive to cultivate an environment that harnesses the collective power of these values, traits, and the expertise that each team member brings in pursuit of our mission:

Love                                                                                               

Shared Power

Shared Leadership                                                                        

Shared Accountability

Humbly Confident Learners

POSITION DESCRIPTION

The Executive Assistant supports the efficient, accurate and thorough operations of the Employer Services and Consulting department leadership and teams. The Executive Assistant cultivates a supportive and highly responsive relationship with the Vice President of Employer Services and Consulting to create a platform for efficient support services, project management, and coordination. 

KEY RESPONSIBILITIES

Strategy & Vision

Administrative Support

• Work closely with the Vice President of Employer Services and Consulting to provide daily administrative, scheduling, and office support and coordination.
• Proactively anticipate and coordinate needs; problem solve before problems occur
• Create and update reports, communications, and systems to maintain a highly engaged, integrated and high-performance environment
• Provide administrative support to members of the Employer Services and Consulting team, including expense management, travel coordination, client management and billing support and payroll time coordination
• Prepare and distribute meeting agenda and minutes for internal and external committees, board, and/or coalitions
• Draft correspondence, makes copies, office organization and data entry
• Interface with key partners on behalf of Vice Presidents
• Assist in updating and documenting department reports, collateral, presentations, and systems
• Provide administrative support to members of the departments and on-call support for CEO in partnership with Executive Assistant to the CEO.
• Perform other special projects and administrative duties as they arise

Project Management & Coordination

• Provide project management support a coordination to ensure responsive client outreach, events, and engagement including:
  • Developing and maintaining event databases using Salesforce, Asana, Eventbrite,
  • Scheduling and booking meetings and event facilities, logistical, consultant and catering contracts
  • Partnering with event staff, consultants, and contractors to nurture a responsive and integrated environment
• Provide project management support for research, public policy, and results management leaders
• Assist with development of board and special event presentation materials, outreach event and booth materials
• Assist in maintaining comprehensive and accurate information in all systems via Asana Salesforce, Teams, and other tools

Office Management

• Maintain office environment and ensure all materials and serving items are presentable for guests.

• Develop and maintain efficient system for ordering office supplies, refreshments, office materials and furniture
• Coordinate office vendor relationships to ensure staff and office requirements are met (office furniture, floral, refreshments, catering, IT, building management, etc.)

• Maintains accurate and complete organization contract files, licenses, subscriptions, etc.
• Partner with other administrative team members to ensure appropriate organizational support and front desk coverage.

QUALIFICATIONS & EXPERIENCE

• Understanding of, and commitment to, the mission, vision, and values of the Center for Economic Inclusion
• Demonstrated understanding, commitment, and application of racial equity and inclusion principles
• Minimum 5 years of increasing responsibility in an administrative position or equivalent
• Demonstrated organizational and project management skills with the ability to manage several projects successfully while also managing day to day priorities
• Exceptional computer skills with demonstrated proficiency using MS Office Suite (Word, Excel, PowerPoint, and Outlook), Salesforce, Asana, and QuickBooks/ Accounting Software.
• Must thrive in a diverse, high-paced, multi-faceted environment and be eager to contribute to a growing and evolving organization
• Ability to handle sensitive and confidential information with discretion
• The work of the Center changes as we continuously seek to have greater impact. Each member of the team must be adaptable to changes in job responsibilities as the nature of work changes to meet the demands of our environment
• Knowledge of internal control process and procedures to ensure proper management of all financial transactions
• Able to interact with senior level executives, both internally and externally
• Ability to organize complex tasks and prioritize multiple assignments
• Ability to work with a variety of teams and individuals
• Strong attention to detail and follow up skills
• Ability to handle sensitive and confidential information with discretion
• Strong verbal and written communication skills

Education

• Bachelor’s degree preferred

Reports to: Vice President, Employer Services and Consulting

COMPENSATION & BENEFITS

The Center for Economic Inclusion is an Equal Opportunity employer. We offer an inclusive, engaging, dynamic, and rewarding workplace; a competitive total compensation package; and an opportunity to contribute to one of the most meaningful issues of our regions’ future.

The starting salary range for this position is $65,000-$70,000 and is complemented by a full suite of benefits including health, dental, vision, life, STD, and LTD insurance; mobile phone stipend, wellness, and transportation benefits; and paid time off and retirement savings match.

TO APPLY:

1. Submit a cover letter, resume, and three professional references to jobs@centerforeconomicinclusion.org. This position will be open until filled with applications screened weekly.
2. The Subject Line should state: Executive Assistant, Employer Services and Consulting.

Incomplete applications will not be considered. 

No calls, please. Candidates whose profiles align with our needs will be contacted.