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Development Administrative Assistant

RAND Corporation
California, United States
Salary Not specified
Closing date
Jun 30, 2022

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Position Type
Fundraising, Donor Relations, Fundraising Administration, Major Gifts, Membership, Planned Giving, Other Fundraising, Special Events, Programs, Other Programs, Administrative, Office Administration, Other Administrative, Public Relations and Communications
Employment Type
Full Time
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RAND is seeking an administrative professional to provide day-to-day support the Senior Managing Executive Director, who manages the fundraising efforts for RAND’s research, centers and divisions. The successful candidate will be a self-starter who enjoys working in a varied environment.  They must have strong communication, organizational, and administrative skills, a demonstrated ability to manage competing priorities, and a demonstrated ability to interact with donors and other VIPs in person, on the telephone and in writing.

 This role offers a flex work arrangement.


Responsibilities include, but are not limited to:

  • Assisting with development and distribution of online and mailed communications to donors and prospects;

  • Assisting with basic research on donors and prospects;

  • Scheduling and maintaining calendar of appointments, meetings, and itineraries, including making travel arrangements and processing expense reports;

  • Ensuring the accuracy of donor information, updating directory memberships, and other records entered into Salesforce;

  • Working closely with the Advancement Services team to create reports;    

  • Coordinating information flow, preparing materials for distribution, and reviewing/proofreading proposals, reports and other fundraising documents;

  • Coordinating between the Development department and the RAND research divisions and centers to ensure a positive donor experience;

  • Assistance with Development events including advisory board meetings;

  • Supporting overall efforts by understanding needs and managing details that will help ensure success.



  • Knowledge of Adobe Acrobat Professional and advanced experience with Microsoft Office suite;

  • Strong time/task/project management and organizational skills;

  • Strong interpersonal skills and communication;

  • Strong problem-solving abilities;

  • Ability to effectively prioritize to meet deadlines and manage multiple projects concurrently;

  • Ability to work independently and be a self-starter;

  • A high level of attention to detail;

  • A demonstrated ability to interact with donors and other VIPs in person, on the telephone and in writing;

  • Willingness to handle unexpected and last-minute needs;

  • Must be available to work events in the evenings and/or weekends occasionally;

  • Salesforce or database experience is preferred;

  • Prior experience working in Development/Fundraising environment is strongly preferred;

  • Must be able to work east coast business hours regardless of location as standard schedule.



  • Minimum high school diploma is required; bachelor’s degree is preferred. 



  • One year of experience is required, three or more is preferred. A bachelor’s degree may be substituted for 2 years of experience.



  • Santa Monica

  • Boston
  • Pittsburgh

  • Washington, D.C.


Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet

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