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Executive Assistant to the Assistant Vice Chancellors for Advancement

Employer
University of Colorado Boulder
Location
Colorado, United States
Salary
$53,000.00 - $61,800.00
Closing date
Jun 30, 2022

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Position Type
Administrative, Office Administration, Other Administrative
Fields
Education
Employment Type
Full Time
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The University of Colorado Boulder's department of Advancement encourages applications for an Executive Assistant. As the Executive Assistant to three Assistant Vice Chancellors for Advancement (AVCs), this highly productive assistant will provide professional administrative support to the AVCs, and on occasion, the Advancement Leadership Team (ALT). The Executive Assistant functions with a great deal of independent judgment and discretion while managing evolving and sometimes competing matters of significance. In addition to building productive working relationships with members of the advancement division, the Executive Assistant will also maintain effective working relationships with senior leadership in different units across campus, at the CU System, and the CU Foundation. 

What Your Key Responsibilities Will Be Administrative Leadership Support
  • Handles highly sensitive and confidential materials with complete discretion and integrity.
  • Maintains action and meeting topic logs.
  • Meets regularly with AVCs to review calendar, meetings, scheduling conflicts, priorities, and travel, ensuring timely preparation.
  • Works with the AVCs and ALT to plan agendas and execution of division meetings.
  • Copy edits, reviews, and distributes meeting materials under direction of the AVCs.
  • Acts as a point of coordination on behalf of AVCs in ensuring that momentum is maintained once projects are initiated.
  • Processes expense reports and maintain awareness of additional AVC approval needs.
Meeting and Event Management
  • Assists the AVCs and ALT in scheduling and preparing for internal and external meetings, system meetings, and donor meetings. Tasks include scheduling rooms, ensuring clarity of agendas, and reviewing relevant action items and decisions.
  • Ensure briefings for donor meetings are prepared in a timely and accurate manner.
  • Keeps track of and advises AVCs of meeting attendees.
  • Solicits, sets, and enforces deadlines for meeting materials from others with sufficient time for AVCs to review and prepare for meetings.
  • Schedules and manages meeting invitations, Zoom reservations, room reservations, A/V logistics and catering, as appropriate.
  • Handles and arranges complex and frequent travel schedules ensuring travel is as efficient and direct as possible.
  • Ensures that meetings are well-planned to enhance the AVC’s and ALT’s effectiveness.
  • Provides follow-up with meeting participants on behalf of the AVCs and ALT.
  • Assists with all-staff meetings, staff retreats, and employee appreciation events.
Office Management
  • Respond directly or coordinate with others to ensure appropriate, professional, and timely responses to internal and external constituents.
  • Organize, establish, and maintain record-keeping systems for te AVCs, including paper and online files, donor records, prospective donor requests, marketing materials, and AVC supplies.
  • Perform all purchasing for AVCs including verifying the accuracy of invoices and accounting codes to be charged.
  • Manage and coordinate trainings, webinars, or similar activities.
Data Support
  • Provides donor database support and basic reports for the AVCs.
What We Can Offer The salary range is $53,000 - $61,800 annually.  Relocation assistance is available. Benefits The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. What We Require
  • 3+ years of experience working with senior level management advancing organizational priorities.

All applications must be submitted through CU Boulder Jobs at: https://jobs.colorado.edu/jobs/JobDetail/Executive-Assistant-to-the-Assistant-Vice-Chancellors-for-Advancement/39532

Please apply by June 13, 2022, for consideration. 

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

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