Contract Compliance Officer
- Employer
- First 5 LA
- Location
- California, United States
- Salary
- $69,900.00 - $104,800.00
- Closing date
- Jun 30, 2022
View more
- Position Type
- Administrative, Other Administrative
- Fields
- Advocacy, Philanthropic Advisors
- Employment Type
- Full Time
The Contract Compliance Officer provides guidance and support to First 5 LA teams and external stakeholders on the management and administration of contracts which includes related board approvals, risk assessments, negotiations, contract compliance and close out. The Contract Compliance Officer is also responsible for the core procurement activities and related processes for their assigned portfolio. The Contract Compliance Officer will serve as a subject matter expert in contracts and procurement.
ESSENTIAL DUTIES & RESPONSIBILITIES
The Contract Compliance Officer is expected to exemplify the organizational values of collaboration, integrity, learning, and diversity, equity, and inclusion (DEI) in the execution of their key areas of responsibility:
Key Areas of Responsibility:
- Procurement
- Contract Risk Management
- Contract Negotiation and Execution
- Contract Compliance and Amendments
- Contract Renewal and Closeout
Essential Duties:
- Ensures compliance with applicable laws and internal policies and procedures regarding contracting and procurement
- Leads the pre-award contracting process, including participation in determining the method of procurement, establishing solicitation requirements and review process, determining type of contract and terms and conditions
- Drafts, develops and posts solicitations, related solicitation documents, and online applications in partnership with the project manager
- Conducts reviews for conflict of interests with proposers, reviewers and staff
- Conducts reviewer training and calibration sessions
- Facilitates feedback sessions and manages appeals for assigned projects
- Manages complex contract issues that involve disputes, modifications, and claims
- Prepares quarterly reports for the purpose of providing status of performance of contracts
- Develops, amends, and executes grant agreements, contracts, and other agreement provisions
- Assesses risks for each contract and maintains record of insurance documentation
- Conducts noncompliance training and tracks noncompliance of contractors and grantees
- Participates in delivering procurement and contract management training for staff
- Maintains open and frequent communication with First 5 LA staff members and contractors to ensure awareness of procurement and contract requirements
- Assists staff across the organization with the contract closeout process as needed
- Prepares grant/contract documentation and files as required for county and state audits
- Provides technical support with contract management applications/systems to staff
- Stores and maintains team records in an electronic data management system and file folders in compliance with policies and procedures
- Identifies areas of vulnerability and gaps in procurement and contracting
- Provides contracts management support and guidance for contracts under assigned portfolio
- Facilitates team and inter-team coordination and information sharing on relevant issues
- Contributes to creating and strengthening internal processes and refining protocols, policies, and templates
- Researches and recommends business solutions for relevant concerns and issues
- Represents First 5 LA on relevant external committees, work groups, and at conferences/meetings
- Keeps apprised of all laws, regulations, statutes, rules, and policies affecting First 5 LA and ensures compliance
Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.
QUALIFICATIONS
Job Specific Competencies
- Role Specific Content: Knowledge of principles and practices of public procurement; ability to work under pressure in a fast-paced environment with strict deadlines
- Content Knowledge: Competent in required job skills and knowledge; ability to learn and apply new skills; ability to learn how to operate new systems quickly; demonstrated ability to set priorities, establish clear expectations and execute identified projects; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; knows how to use technology tools to effectively manage and expedite processes; uses resources effectively
- Planning and Organization and Project Management: Works in an organized manner with strong attention to detail; prioritizes and plans work activities; ability to effectively manage overlapping projects and deadlines; ability to work under pressure, meet deadlines and adjust to changing priorities; uses time efficiently; plans for additional resources; integrates changes smoothly; sets goals and objectives; ability to manage high-performance projects
Organization-wide Competencies
Experience:
- Minimum of five years of related experience and/or training in contract management preferred
- Experience working for a public agency, foundation, an organization managing public funds, or grantmaking entity preferred
Education:
- Bachelor’s Degree or equivalent from an accredited four-year college or university in public administration, business administration, economics, law, finance, contracts, risk management, or related field preferred
Computer Skills:
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to use widely supported internet browsers
Certificates, Licenses and Registrations:
- Certification in contracts management or procurement is preferred
- Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
- Valid automobile liability insurance
Travel Requirements:
- This position requires travel locally, statewide and nationally as needed
PHYSICAL REQUIREMENTS / WORK ENVIRONMENT
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee will sit, talk, hear and use hands up to 2/3 of the time. The employee will stand and walk up to 1/3 of the time. The employee is routinely required to carry and/or lift up to 10 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
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