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Advancement Associate, Stewardship

Smithsonian Institution
Delaware, United States
$61,947.00 - $80,532.00
Closing date
Jul 5, 2022

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Come join a team of dedicated staff at an exceptional time in Smithsonian history. With our Secretary, Lonnie G. Bunch III, who was previously the founding director of the Smithsonian's National Museum of African American History and Culture, we are positioned to realize our goal of being a truly 21st century museum, libraries, and archives complex. The Smithsonian is dedicated to its founding mission, “the increase and diffusion of knowledge” and as such we use our resources to encourage curiosity, ignite wonder and spark the joy of learning. Following the success of the Smithsonian’s first comprehensive capital campaign, the largest ever undertaken by a cultural organization, the Smithsonian has built a model fundraising organization. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution.

The Smithsonian Office of Advancement seeks an experienced and creative candidate to fill an Advancement Associate position in the Friends of the Smithsonian office to assist with the stewardship of members of the James Smithson Society and Castle Circle. The Associate will provide support in the planning and implementation of the Annual Smithsonian Weekend and other events at various Smithsonian venues both locally and out of town, including invitation production and mailing, RSVP management, preparation of name tags, and registration.  Occasional evening work is required.

The incumbent will be responsible for the planning and production of Smithson Society renewal notices as well as the production and mailing of acknowledgement letters to the Smithson Society and Castle Circle.  S/he will respond to member inquiries by phone and email.  The incumbent will also assist in the production of collateral materials and will be involved in outreach to members.

Successful candidates will be very detail-oriented, demonstrate strong organizational and discretionary communication skills, and be able to productively support multiple priorities and needs. Candidates should have experience with donor databases for managing donor records and reporting.  Candidates must have knowledge and demonstrated experience with current office technology including Microsoft Office Suite. Key to the incumbent’s success are project management skills and building strong relationships with members and contractors to support the revenue goals of the Friends of the Smithsonian. A minimum of two years of related work, a passion for learning and exploration, and the desire to join a dynamic and growing operation should be demonstrated in your application.  Experience in complex higher education or a large cultural or environmental organization is preferred.  

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution.  In addition to raising significant support for a variety of pan-institutional initiatives, the Office of Advancement provides unrestricted revenue to the Trust through the Friends of the Smithsonian membership program.  Members also provide support to Museums and Programs across the Smithsonian.  The Friends of the Smithsonian team collaborates with staff throughout the Smithsonian to help accomplishing their goals.

The Smithsonian Institution is a unique complex of 21 museums and galleries, the National Zoological Park, and nine research centers.  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a federal position but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to by June 10, 2022. Please include the position title in your e-mail subject line. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (Month and year); and average number of hours worked per week.

The Smithsonian Institution ensures its employees (federal and trust), applicants, and affiliated persons (interns, research associates, fellows, and volunteers) are protected from discrimination and unfair treatment in the workplace regardless of their race, color, religion, national origin, sex (including gender identity, gender stereotyping, pregnancy, and sexual orientation), age, disability, genetic information, marital status, parental status, or political affiliation and are free from reprisal against protected activities. In addition, other Smithsonian policy prohibits discrimination based on membership in an employee organization or other non-merit factors, and political affiliation.

The Smithsonian provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the contact person listed in this announcement. The decision on granting a reasonable accommodation will be made on a case-by-case basis.

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