Events and Donor Relations Director

Catlin Gabel School
Oregon, United States
$60,000.00 - $70,000.00
Closing date
Jul 5, 2022

View more

Position Type
Fundraising, Fundraising Administration, Major Gifts, Planned Giving, Special Events
Employment Type
Full Time



In order to be considered for this position you will need to apply at the school’s website:

Review of applications begins immediately, and position is open until filled. Position has a tentative start date of July 27, 2022.

Job Summary: Catlin Gabel is an independent progressive school consistently ranked #1 in Oregon, serving 780 students in grades PK-12, located in Portland, Oregon. The school’s values of integrity, inclusion, and kindness guide our community and work together. For more information, please visit our website at The school is seeking an experienced Events and Donor Relations Director to join the Advancement Department which is dedicated to annual and major gift philanthropy, alumni engagement, foundation relations and partnerships, fundraising and community events, and data services. This position reports directly to the Director of Advancement and is responsible for leading high-performing fundraising and schoolwide events and ensuring our donors are having the best possible experience. 

Salary: $60,000 - $70,000/year

Catlin Gabel School offers the following benefits to all eligible employees regularly working 20 or more hours (.5 FTE) per week:

  • Medical, dental, vision insurance
  • 403b retirement plan with 6% employer match (2% minimum contribution)
  • Life and disability insurance employer paid
  • Paid time off (PTO)
  • Twelve paid holidays per year
  • Employee assistance program for you and your family
  • Professional development funds
  • Tuition remission for employee children accepted into the academic program

Job Responsibilities:

  • Lead and manage in collaboration with volunteers and staff the annual auction to ensure goals are met
    • Recruit, manage and steward the auction volunteer team. Ensure that volunteers are clear on their duties, and that they feel well-supported and deeply appreciated
    • Facilitate and manage the auction procurement process with a team of dedicated volunteers
    • Oversee production of Auction’s “Special Appeal” including theme/messaging and delivery vehicle (video, student performers, speaker, etc.)
    • In collaboration with staff, ensure auction sponsorship, ad sales, and paddle raise goals are met in a timely manner
    • Manage the auction database, Greater Giving, and provide direction to staff and volunteer(s) on data entry and best practices. Track committee solicitors, donors, items, and attendees
    • Manage guest registration, assigned table seating and bidder numbers, track sales and tickets
  • Collaborate with the Parent Faculty Association and departments across campus to provide parent and donor relations support and implement events, activities, and programs, all with a goal of improving the parent and donor experience in all divisions
  • Plan and coordinate multiple campaign events to engage high-capacity donors and prospects
  • Plan and coordinate a few significant schoolwide events, such as commencement
  • Organize several smaller fundraising and cultivation/stewardship events throughout the year
  • Manage event staff including recruiting, hiring and timely feedback and evaluation
  • Track volunteerism school-wide
  • Market events and produce collateral in collaboration with the Advancement team
  • Work closely with advancement services team to ensure accurate and efficient recording of pledges
  • Participate in all related meetings and events, which may occur in the evenings and/or on weekends
  • Make occasional event announcements/presentations at staff and/or parent meetings


  • Bachelor’s degree from an accredited college or university required
  • Five years’ experience in managing fundraising events, with an emphasis on auctions
  • Three years’ experience managing staff and volunteers
  • Adept at managing relationships and cultivating a wide range of donors, volunteers, internal and external constituents
  • Able to work flexible hours, including several evenings and weekends, as required. Some events are outdoors

Please apply at:

COVID-19 Vaccinations are required

Catlin Gabel School is committed to employing the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other status protected under local, state, or federal equal employment opportunity laws or regulations.


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