Administrative Assistant, Development and Partnerships
- Employer
- Welcome.US
- Location
- Virginia, United States
- Salary
- Salary Commensurate with experience
- Closing date
- Jul 6, 2022
View more
- Position Type
- Fundraising, Fundraising Administration, Grant Seeking, Other Fundraising, Administrative, Office Administration, Other Administrative
- Fields
- Other Fields
- Employment Type
- Full Time
Type: Full-time
Location: Remote; willing and able to work ET work hours when needed
Reporting to: Senior Director of Development
Timeline: To start as soon as possible
WELCOME.US
Welcome.US inspires and empowers people from across divides to unite in common purpose, welcome newcomers, meet their essential needs, and help them thrive. Since our founding in the fall of 2021, Welcome.US has helped to build the largest welcoming coalition in refugee resettlement history. We began by welcoming our Afghan allies and have now expanded our efforts to welcome our new Ukrainian neighbors as well.
In partnership with local and national resettlement agencies, Afghan American and Ukrainian American organizations and leaders, refugees, community sponsorship groups, nonprofits, businesses, faith-based groups, veterans, universities, four former Presidents, and four former First Ladies, Welcome.US is the single point of entry for Americans who want to get involved and support those who are starting new lives in the United States.
DEVELOPMENT AND PARTNERSHIPS TEAM
Welcome.US is growing its Development and Partnerships team, sitting under the Chief Development and Partnerships Officer (CDO). This team is responsible for strategic planning, fundraising, as well as cultivation and day-to-day management of donor and private sector partnerships in alignment with the top priorities of Welcome.US.
ADMINISTRATIVE ASSISTANT, DEVELOPMENT AND PARTNERSHIPS
Welcome.US is seeking an Administrative Assistant to support its Development and Partnerships Team. This position will report to the Senior Director of Development and provide high-quality administrative support across the team, including: scheduling meetings with internal and external stakeholders, maintaining and organizing multiple calendars, managing travel arrangements, entering and maintaining data in a customer relationship management (CRM) tool, and providing administrative support for grants operations.
The ideal candidate will have excellent organizational skills, creative problem-solving skills, a proactive and solutions-focused mindset, and clear and proactive communication. Specific duties and responsibilities will include the following:
Scheduling and Managing Calendars
-
Organize and maintain calendars for
the CDO and other senior members of the Development and
Partnerships team
Schedule meetings with both internal
and external stakeholders
Manage travel arrangements and
itineraries for the team
Uphold a strict level of
confidentiality
Development Operations
-
Track fundraising outreach and donor
engagement in EveryAction
Perform desktop research to
facilitate fundraising and partnership development with
corporations, major donors, and foundations
Assist with preparing donor-facing
materials
Maintain a high level of organization
and work within current systems while suggesting improvements
Complete travel expense reports
Grants Administration
-
Track grant details, deliverables,
and deadlines in EveryAction and Google Calendar
Ensure proper recordkeeping and
compliance with all grant reporting and administrative
requirements
Assist with preparing and submitting
grant applications, donor acknowledgement letters, and grant
reports
THE IDEAL CANDIDATE
The ideal candidate for this position will have the following skills, experience, and characteristics:
Required Skills and Experience
-
Experience as an administrative
assistant or in a similar support role
Strong time management skills,
including the ability to simultaneously manage multiple tasks and
competing priorities while maintaining flexibility and
responsiveness to changing needs
Meticulous attention to detail,
including the ability to follow highly specific rules and
requirements from different grant applications and reporting
systems
Proficiency with technology and
experience with or ability to quickly learn new platforms, such as
Google Workspaces, Microsoft Office, Zoom, Slack, EveryAction,
AirTable, and Trello
Strong verbal and written
communication skills
Ability to apply common sense and
exercise sound judgment in problem solving
A high degree of ethics,
professionalism, and ability to develop a productive working
relationship with Welcome.US staff, partner organizations, funders,
and other stakeholders
Professional discretion, especially
when handling sensitive or confidential information
Desire to learn and develop new
skills and find innovative solutions to challenges
Openness to feedback from colleagues
and to being part of collaborative and iterative processes
Ability to work with a diverse team
across many time zones
Experience performing administrative
assistant work remotely and with a remote supervisor
Preferred Skills and Experience
-
Familiarity with grant application
and reporting processes
Strong relationship building skills
and ability to forge and manage relationships with a range of
people and organizations
Desired Skills and Experience
-
Experience working at a nonprofit
organization
Experience with or strong interest in
issues related to immigration or refugee resettlement
COMPENSATION AND BENEFITS
Welcome.US is a sponsored project under Rockefeller Philanthropy Advisors, which offers a competitive compensation and benefits package, including health coverage, retirement benefits, paid sick leave, vacation and holidays, tuition reimbursement, and access to professional development resources.
TO APPLY
Welcome.US is committed to building and retaining a talented, diverse, and inclusive team. Our team members represent diverse backgrounds, bring a wide range of educational, professional, and lived experiences, and contribute expertise from varied disciplines within the philanthropic, nonprofit, public, and corporate sectors. We welcome candidates of all races, ethnicities, nationalities, religions, abilities, sexual orientations, and gender identities and expressions. We strongly encourage people of color, women, LGBTQ individuals, those from immigrant and refugee backgrounds, differently-abled people, formerly incarcerated people and people of any and all traditionally marginalized identities to apply. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.
Please submit a cover letter and resume to jobs@welcome.us with the subject line “Administrative Assistant, Development and Partnerships - [Last Name].” In your cover letter, please explain why you are interested in this role and how your experience and skills are relevant.
This position will remain open until the right candidate has been identified; however, for priority consideration, candidates are encouraged to submit materials by Wednesday, June 22. If you previously submitted an application to Welcome.US, we ask that you kindly re-send. No phone calls or email inquiries please.
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