Assistant to the Vice President, Development and Alumni Relations

University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html


Job No: 498952
Work Type: Staff
Location: Newark
Categories: Development & Alumni Relations, Full Time


Pay Grade: 29E

Deadline: Open Until Filled

Work Environment: Hybrid Work Environment

Under general direction of the Vice President of Development and Alumni Relations (VP) and the Associate Vice President and Chief of Staff (AVP), the Assistant to the Vice President manages all aspects of executive and project management support. Responsible for associated administrative tasks and processes, the Assistant to the Vice President is responsible for the strategic development, oversight, and execution of various high-level / high-priority projects, including those for the Board of Trustees and the President.

The Assistant to the Vice President will be a positive, innovative, and responsible manager who leverages their organizational skills to ensure the effective and efficient running of the Office of the Vice President. While working independently and in teams, the individual will be skilled in proactively managing highly detailed information and projects. The Assistant to the Vice President must be able to function with a high level of professionalism in all aspects of work requirements.

Major Responsibilities:

Support of the Vice President
• Oversees the day-to-day operations of the Office of the Vice President for Development and Alumni Relations. Performs a broad range of administrative tasks of a highly confidential nature, requiring initiative, critical thinking, and good judgment to make independent decisions.
• Keeps VP informed of items that arise throughout the day; uses judgment to suggest solutions and or/opportunities.
• Communicates verbally and in writing on behalf of the VP; manages all inbound communications to the VP.
• Supports and co-manages the VP's fundraising portfolio, including coordination of all donor meetings and the management, and tracking of contact reports and proposals.
• Manages the VP's calendar by serving as primary lead coordinator for all internal and external meetings with senior administrators, trustees, donors, alumni, staff, and faculty.
• Schedules and coordinates the VP's travel arrangements, which includes suggesting and requesting priority meetings with constituents, developing itineraries, and handling logistics, and assembling of travel packets with briefings and other background materials. Manages all aspects of travel reporting and reimbursement on behalf of VP.
• Manages all aspects of meetings led by the VP, including coordinating the agenda, securing space, and creating support materials; scope encompasses meetings with the Board of Trustees, senior leadership, Deans, and DAR all-staff meetings.
• Manages and ensures appropriate and timely follow-up on internal and external requests for information or action; maintains a "to do" list and meets regularly with VP to manage and determine priorities.
• Initiates fact-finding to triage, resolves issues, and provides appropriate referrals for assistance. Independently addresses requests and issues, ensuring timely replies, resolution, and closure.
• Performs job-related duties as assigned.

Support of the Associate Vice President and Chief of Staff
• Manages and maintains the calendar of the AVP. Schedules all appointments, meetings, and travel arrangements while coordinating related logistics as needed.
• Co-prepares materials for meetings, including agendas, documents, and other necessary materials.
• Leads and manages all aspects of project management of a variety of projects from conceptualization to execution, including the semi-annual report and presentation to the Board of Trustees, the semi-annual meeting and communications for the President's Leadership Council, and various taskforces and cross-functional teams in DAR. Work includes content creation, writing and development of materials, gathering and analyzing data, and meeting management.
• Performs miscellaneous job-related duties as assigned.

Qualifications:

• Bachelor's degree and four years of job-related experience supporting an executive, or equivalent combination of education and experience.
• Experience in fundraising, alumni relations, sales, marketing, project management, public relations or related field preferred.
• Experience in supporting c-level executives preferred.
• Ability to support and contribute to the development and implementation of new strategies, procedures, short-, and long-term goals.
• Ability to set priorities, exercise judgment, manage important relationships, provide timely and concise information, and ensure that the Vice President is well-prepared for meetings, speeches, and events.
• Effective interpersonal, oral, and written communication skills.
• Ability to simultaneously manage multiple projects with competing priorities and work under short deadlines.
• Ability to organize and analyze data with attention to detail under deadline pressure.
• Ability to operate independently and to use initiative and discretion in all interactions with constituents in a diverse community.
• Proficient computer skills (MS Office and database proficiency).
• Knowledge of unit programs, policies and procedures preferred.
• Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
• Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.

Special Requirements:
• Flexibility to work occasional evenings and weekends as needed.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close:

PI181519176