University of Delaware
Equal Employment Opportunity Statement
The University of Delaware is an Equal Opportunity Employer which
encourages applications from Minority Group Members, Women,
Individuals with Disabilities and Veterans. The University's Notice
of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html
Development & Alumni Relations, Full
Open Until Filled
Hybrid Work Environment
Under general direction of the Vice President of Development and
Alumni Relations (VP) and the Associate Vice President and Chief of
Staff (AVP), the Assistant to the Vice President manages all
aspects of executive and project management support. Responsible
for associated administrative tasks and processes, the Assistant to
the Vice President is responsible for the strategic development,
oversight, and execution of various high-level / high-priority
projects, including those for the Board of Trustees and the
The Assistant to the Vice President will be a positive, innovative,
and responsible manager who leverages their organizational skills
to ensure the effective and efficient running of the Office of the
Vice President. While working independently and in teams, the
individual will be skilled in proactively managing highly detailed
information and projects. The Assistant to the Vice President must
be able to function with a high level of professionalism in all
aspects of work requirements.
Support of the Vice President
• Oversees the day-to-day operations of the Office of the Vice
President for Development and Alumni Relations. Performs a broad
range of administrative tasks of a highly confidential nature,
requiring initiative, critical thinking, and good judgment to make
• Keeps VP informed of items that arise throughout the day; uses
judgment to suggest solutions and or/opportunities.
• Communicates verbally and in writing on behalf of the VP; manages
all inbound communications to the VP.
• Supports and co-manages the VP's fundraising portfolio, including
coordination of all donor meetings and the management, and tracking
of contact reports and proposals.
• Manages the VP's calendar by serving as primary lead coordinator
for all internal and external meetings with senior administrators,
trustees, donors, alumni, staff, and faculty.
• Schedules and coordinates the VP's travel arrangements, which
includes suggesting and requesting priority meetings with
constituents, developing itineraries, and handling logistics, and
assembling of travel packets with briefings and other background
materials. Manages all aspects of travel reporting and
reimbursement on behalf of VP.
• Manages all aspects of meetings led by the VP, including
coordinating the agenda, securing space, and creating support
materials; scope encompasses meetings with the Board of Trustees,
senior leadership, Deans, and DAR all-staff meetings.
• Manages and ensures appropriate and timely follow-up on internal
and external requests for information or action; maintains a "to
do" list and meets regularly with VP to manage and determine
• Initiates fact-finding to triage, resolves issues, and provides
appropriate referrals for assistance. Independently addresses
requests and issues, ensuring timely replies, resolution, and
• Performs job-related duties as assigned.
Support of the Associate Vice President and Chief of
• Manages and maintains the calendar of the AVP. Schedules all
appointments, meetings, and travel arrangements while coordinating
related logistics as needed.
• Co-prepares materials for meetings, including agendas, documents,
and other necessary materials.
• Leads and manages all aspects of project management of a variety
of projects from conceptualization to execution, including the
semi-annual report and presentation to the Board of Trustees, the
semi-annual meeting and communications for the President's
Leadership Council, and various taskforces and cross-functional
teams in DAR. Work includes content creation, writing and
development of materials, gathering and analyzing data, and meeting
• Performs miscellaneous job-related duties as assigned.
• Bachelor's degree and four years of job-related experience
supporting an executive, or equivalent combination of education and
• Experience in fundraising, alumni relations, sales, marketing,
project management, public relations or related field
• Experience in supporting c-level executives preferred.
• Ability to support and contribute to the development and
implementation of new strategies, procedures, short-, and long-term
• Ability to set priorities, exercise judgment, manage important
relationships, provide timely and concise information, and ensure
that the Vice President is well-prepared for meetings, speeches,
• Effective interpersonal, oral, and written communication
• Ability to simultaneously manage multiple projects with competing
priorities and work under short deadlines.
• Ability to organize and analyze data with attention to detail
under deadline pressure.
• Ability to operate independently and to use initiative and
discretion in all interactions with constituents in a diverse
• Proficient computer skills (MS Office and database
• Knowledge of unit programs, policies and procedures
• Demonstrates an understanding and consideration of the differing
needs and concerns of individuals with varying identities, cultures
• Committed to fostering a workplace culture of belonging, where
diversity is celebrated and equity is a core value.
• Flexibility to work occasional evenings and weekends as
Notice of Non-Discrimination, Equal Opportunity and Affirmative
The University of Delaware does not discriminate against any person
on the basis of race, color, national origin, sex, gender identity
or expression, sexual orientation, genetic information, marital
status, disability, religion, age, veteran status or any other
characteristic protected by applicable law in its employment,
educational programs and activities, admissions policies, and
scholarship and loan programs as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act
of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII
of the Civil Rights Act of 1964, and other applicable statutes and
University policies. The University of Delaware also prohibits
unlawful harassment including sexual harassment and sexual