ASSOCIATE DIRECTOR OF
INSTITUTIONAL ADVANCEMENT (IA)
DIRECTOR OF INSTITUTIONAL ADVANCEMENT (DIA)
EXTERNAL VENDORS (i.e., EVENTS); ADVANCEMENT ASSOCIATE AND
ADVANCEMENT SERVICES MANAGER ON SELECT PROJECTS
SUMMARY OF RESPONSIBILITIES
Reporting to the Director of Institutional Advancement, the
Associate Director will be responsible for implementing, executing,
and maintaining donor relations and stewardship activities for
special constituency donors including, but not limited to donors
recognized through annual giving to the President’s Circle and
planned giving Legacy Circle, and other friends of IAIA. The
incumbent will work collaboratively with the Institutional
Advancement team, IAIA faculty, and IAIA Foundation Advancement
Committee to cultivate and solicit donors and sponsors for gifts to
meet IAIA development priorities.
Duties include developing and managing philanthropic
relationships with constituents and diverse partners, stewarding a
portfolio of 75+ donors, creating and executing advancement events
for donor/prospect cultivation and stewardship, collaborating on
and creatively supporting the growth in Foundation assets to
support long-term funding goals. The incumbent will support IAIA’s
mission, vision, and core values.
ESSENTIAL POSITION FUNCTIONS
In collaboration with DIA, develops, manages, and evaluates
fundraising activities for donors, sponsors, and grant-making
organizations to meet or exceed organizational goals.
- Develop, monitor, and adjust strategic and ongoing action plans
for cultivating, soliciting, and stewarding assigned donor
portfolio and prospects.
- Maintain and document communication (in person or in writing,
by phone or email) with prospective and current donors in portfolio
to maintain and strengthen donor relationships. Upload visit
reports and communication to the donor database.
- Develop stewardship plan that monitors status of fundraising
goals and performance metrics.
- Fully utilize available tools and resources to qualify,
identify, and cultivate prospective major donors as well as to
continually evaluate the potential of current major donors.
- Working with the Advancement Services Manager, create gift
agreements and pledge forms for donors and provide gift and
endowment performance reports for donors.
- Assist with IAIA Foundation Board orientation and training, and
support implementation of the Governance Committee and Advancement
- Coordinate and manage the participation of administrators,
academic leaders, and development staff in Employee Giving
- Collaborate with Alumni and Donor Relations Manager to
implement the OIA fundraising activities for events, annual and
year-end giving, and special projects with Alumni.
Associate Director of Advancement will provide oversight
on fundraising campaigns, Legacy Circle and President’s Circle
programs, departmental communication, event sponsorship
solicitations, and select long-term projects.
- Assist Advancement Director with fundraising plans and
strategies, timelines, budgets, marketing collateral, and other
- Manage portfolio of senior leadership and volunteer
stakeholders, such as IAIA Foundation board members and their
- Oversee development and implementation of cultivation and
stewardship activities for annual, capital, and endowment campaigns
- Develop innovative fundraising and donor engagement strategies
and work with team to implement.
- Assist the Advancement Director with development of donor
communications and materials in support of fundraising projects,
events and activities, including direct mail, digital
communication, and telemarketingappeals, Support webpage content,
- Collaborate with the Advancement Director and offer leadership
to OIA staff, cross-functional teams, and external partners.
- Create, manage, and implement events for President’s Circle and
Legacy Circle members, and the annual scholarship fundraising event
- Other duties as assigned.
REQUIRED EXPERIENCE AND EDUCATION Must have a bachelor’s degree in
a related discipline (business, marketing, communications, other)
and at least five (5) years of successful experience in major
gifts, planned giving, campaign management, other fundraising,
preferably in higher education or a nonprofit arts
organization. Preferred: Master’s degree and experience
working with American Indian and/or Alaska Native
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES
- Demonstrated experience of major donor strategies, including
prospect contact, donor engagement, cultivation, solicitation, and
- Highly dynamic professional with a track record of building
donor relationships and closing gifts in the five to six-figure
- Embrace the IAIA mission and understand the needs and interests
of IAIA leadership and major gift donors that will develop
long-term supportive relationships.
- Dedication to promoting IAIA fundraising priorities through
developing excellent relationships with faculty, senior academic
leaders, Trustees, the IAIA Foundation Board, volunteers, and the
- Demonstrate knowledge of fund-raising database software (such
as Blackbaud Raiser’s Edge) including prospect management and donor
research, performance reporting, gift entry and donor
acknowledgements, and constituent data entry and data
- Demonstrated experience with standard office software,
including MS Word, MS Excel, MS Outlook, PowerPoint, and
- Familiarity with online giving software or landing page
development and e-marketing communication software.
- Demonstrated leadership in successfully managing
multi-functional projects in a complex organization that deliver
strong fundraising results.
- Excellent interpersonal skills and ability/sensitivity needed
to work within a diverse community.
- Excellent written and verbal communication skills.
- Adhere to appropriate standards of conduct and ethics,
including but not limited to:
- Integrity and honesty
- Follow and/or comply with senior management directives
- Exhibit the ability to adapt effectively to changing work
- Cooperate and collaborate respectfully with others
- Participate and engage in proactive problem solving
- Demonstrate compliance with all applicable and essential IAIA
policies, processes and/or procedures.
- Ability to demonstrate empathetic disposition and perseverance;
and reflect optimistic and positive attitude, and convey
sensitivity to the needs of donors.
- Ability to view and/or review a wide range of
Advancement-related information effectively/efficiently.
- Ability to receive, interpret and respond to information
communicated in various forms (verbal, written, etc.).
- Requires attendance at planned and off-campus Advancement
activities including fundraising events, special events, Trustee
engagements, photo sessions, and other department-related occasions
often outside of daily work hours or on weekends.
- Must be willing and able to travel regionally and on occasion
- Work is performed in an office environment and at a desk,
across campus, and off site.
- Ability to use a wide range of computer applications with
- Ability to effectively use a desk keyboard/computer workstation
for extended periods of time.
- Communication skills using the verbal and written word.
- Out-of-town travel for meetings and conferences may be required
using a personal or company vehicle.
- This job description does not constitute an employment
- Performance evaluation will include assessment of performance
results as described herein.
- Management has the right to revise this job description at any
time, with or without notice.
- This description is a general statement of required major
duties (essential functions) and responsibilities performed on a
regular or continuous basis.