Manager, Board Relations and Executive Affairs

Museum of the City of New York
New York, United States
Salary Not specified
Closing date
Jul 16, 2022

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Position Type
Administrative, Office Administration
Arts, Museum
Employment Type
Full Time
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The Museum of the City of New York celebrates and interprets the city, educating the public about its distinctive
character, especially its heritage of diversity, opportunity, and perpetual transformation. Founded in 1923 as a private,
nonprofit corporation, the Museum connects the past, present, and future of New York City. It serves the people of
New York and visitors from around the world through exhibitions, school and public programs, publications, and
The Museum seeks a Manager of Board Relations and Executive Affairs to manage the Executive office of
the Director/President and support her as she manages the general operations of the Museum, including key
donor and government relations and special projects.
As Manager of Board Relations and Executive Affairs, the position coordinates Board of Trustee and
Committee meetings and contributes to the sound governance of the Museum. The position serves as the
principal point of contact for internal and external requests and approaches to the Director and liaison
between Museum staff and the Board of Trustees.
Roles and Responsibilities:
Director’s Office Management
• Manage the Director’s calendar and schedule meetings
• Manage and screen telephone calls, mail, email, inquiries, and visitors and respond on behalf of
the Director as appropriate and needed
• Manage onsite visitors and meeting arrangements
• Draft correspondence, email, memoranda, speeches/remarks
• Prepare and compile meeting materials and presentations in print and electronically
• Organize cultivation and special events/tours for trustees and other guests/ constituents
• Make travel arrangements as required
• Maintain time and expense records
• Oversee the Director’s Office budget and complete invoice payments
• Manage manual and electronic filing and archiving
Board of Trustees
• Manage the scheduling and notification of board and committee meetings
• Prepare agendas, minutes, resolutions, and other documents and information for print and
electronic presentation
• Coordinate meeting logistics: room bookings and set up, conference call and remote access
attendance, refreshments
• Create monthly electronic newsletters
• Schedule new trustee orientation
• Maintain Board of Trustee official records and archives
• Oversee compliance with the Museum’s By-Laws and Board Resolutions
• Contribute to New York City and State reporting requirements and submit accurate reports in a
timely manner
• Participate in New York City Cultural Institutions Group meetings, reports, and outreach as needed
Museum Operations
• Assist with materials, preparation, and execution of fundraising initiatives such as symposia, galas,
proposals, and reports
• Participate in Senior Management Team meetings
• Schedule and prepare materials as needed for staff meetings
• Represent the Museum at external meetings and events as requested
• Participate in Internship Programs
• Perform other duties and projects as assigned
Supervisory Responsibility
• Minimum of 5 years’ experience in an executive assistant or Board relations role or similar in an office
with a high volume of telephone interactions, scheduling, email management, and correspondence
• Experience in a nonprofit organization or museum preferred
• Strong written and verbal communications skills, including grammatical accuracy, tact, and diplomacy
• Exemplary organizational skills, attention to detail, and tolerance, and knack for managing multiple
requests/projects in a timely manner with initiative, grace, and minimal supervision
• Collaborative, proactive approach and the ability to hold confidential information with integrity
• Proficient in Microsoft Office suite of programs: Word, PowerPoint, Excel, Outlook, Teams
• Good understanding of AV technology and web-based and telephonic meeting conferencing systems
• Strong internet based research skills
• Familiarity with fundraising and CRM databases, e.g., Altru/Blackbaud, Raiser Edge
The position offers a competitive benefits package including medical, dental, vision, FSA, HSA, life insurance,
401K and pension plan, short and long-term disability. Voluntary critical illness, accident insurance, legal
services, pet insurance, and Employee Assistance Program. The Museum has a generous paid time off policy,
including 12 sick days per year, vacation, and 12 holidays.
Your employment relationship with the Museum qualifies you for free or discounted admissions to other
participating cultural institutions.
Working Conditions
While performing the essential functions of the job, the Manager works a Monday-Friday with occasional
weekend or evening work required. The Manager must be available to attend and participate in on-site and
off-site events and meetings as needed. Work is primarily onsite at the Museum, with the possibility of
occasional remote work. The Museum environment is fast-paced and in an open office plan setting.
Physical Requirements
While performing the essential functions of the job, the employee is regularly required to remain stationary
seated at a computer desk, with frequent use of repetitive motion and fine motor skills to keyboard. This
position requires constant near visual acuity, including reading fine print and the use of a computer. The
Executive Assistant must have the ability to lift a minimum of 20 lbs., troubleshoot, and manage multiple
projects with ease and calm.
In accordance with applicable law, all employees must be fully vaccinated against COVID-19. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please email your resume and cover letter to the Museum of the City of New York Attention: Human
Resources Department to To be considered, please include Manager, Board Relations and
Executive Affairs in the subject line of your email. Please state the desired salary in the email.
The Museum of the City of New York is committed to fostering a collaborative and respectful work environment with a
staff as diverse as New York City and the audiences who are curious about learning more about its history and
engaging in contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating
the most dynamic and inspiring city museum in the world.
The Museum of the City of New York is an equal opportunity employer. As such, the museum provides equal employment
opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status,
color, creed, disability, ethnicity, gender identification or expression, marital status, military status or veteran, national
origin, political association, political/personal convictions, predisposing genetic characteristics, race (including traits
historically associated with race, such as hair texture and style), religion (including attire, clothing or facial hair worn
in accordance with religious requirements), sex (including pregnancy, childbirth or related medical conditions and
transgender status), sexual orientation, socio-economic status, geographic location, philosophies, or any other
classification protected by federal, state or local laws, in all employment decisions, including but not limited to
recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms
and conditions of employment. The museum complies with applicable state and local law governing nondiscrimination
in employment which prohibits discrimination and harassment against any employees, applicants for employment or
interns, as well as contractors, subcontractors, vendors, consultants, other individuals providing services in the
workplace or their employees in every location in which the museum has facilities. The Museum is an AAP employer.

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