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Assistant Director of Advancement

Germantown Academy
Pennsylvania, United States
Competitive Salary
Closing date
Jul 23, 2022

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Position Type
Fundraising, Donor Relations, Major Gifts, Administrative, Other Administrative, Public Relations and Communications
Employment Type
Full Time
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Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for a full-time position of Assistant Director of Advancement, beginning in July 2022. This is a 12-month position which offers an excellent array of benefits and a competitive salary. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,200 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres.


Candidates must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds.  At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part.  We value this diversity because it makes us a stronger community, enriches our thinking, and helps us to develop our collaborative spirit.

Position Summary:  The Assistant Director of Advancement reports to the Associate Director of Advancement. The individual will work as a member of the Advancement team in a leadership gift officer capacity and will identify, cultivate, solicit, and steward a portfolio of current and potential donors to Germantown Academy.  The Assistant Director will also provide strategic and creative thinking around the advancement of stewardship to a more sophisticated and personalized level, participate in directed support of the capital campaign and lead assigned alumni reunion programs.

Leadership Gift Responsibilities:

  • Develop annual visit and solicitation goals in conjunction with the Associate Director of Advancement
  • Create detailed prospect relationship strategies around donor interests and school priorities for an assigned portfolio of current and prospective donors to secure gifts of five figures or more.
  • Cultivate current and lapsed major donor prospects on a regular basis through personal phone contact, personal correspondence, hand-written acknowledgements and personal visits.
  • Conduct 12-15 face-to-face meetings per month for the purposes of qualifying, cultivating, soliciting and stewarding prospects and donors.
  • Utilize research to identify prospects for engagement and solicitation of major gifts.
  • Write proposals for major gifts for qualified prospect and ensure proper follow through and all necessary documentation.
  • Organize a systematic moves management approach in coordination with Associate Director of Advancement for the identification, cultivation, and solicitation of major prospects.
  • Develop and maintain a thorough working knowledge of GA’s history, and educational and strategic programs to effectively articulate the school’s priorities and fundraising objectives.
  • Oversee management of assigned reunion classes - recruiting the committees to plan event details and help develop class fundraising initiatives.
  • Attend OA meetings and events as appropriate and work closely with other OA staff members to ensure appropriate coordination of communication of ongoing work and projects.

Donor Relations/Stewardship oversight

  • Develop and implement a comprehensive donor stewardship and recognition program that includes, but is not limited to, written communications and reporting, creative donor recognition ideas, plans, and events, to include, but not limited to named spaces, endowment funds, spend down funds and class gifts.
  • Interacts with recipients of scholarships and faculty chairs to provide thank-you notes and on-going updates to donors.
  • Create and implement systems to anticipate, schedule, track and evaluate individual and department-wide stewardship and recognition activities/projects.
  • Oversee the establishment of policies and procedures to ensure that stewardship plans/activities are delivered on time and within budget.
  • Work closely with the Director of Communications and Marketing on print and electronic pieces related to donor recognition and stewardship and contribute donor and gift information for the Annual Report.
  • Collaborate with development officers to develop portfolio of useful stewardship resources.


  • Bachelor’s degree
  • 3-5 years front-line fundraising experience, including personal solicitation of five-figure+ gifts from individuals, participation in campaign or major gift fund-raising program, preferably in an academic institution with active alumni and parent programs.
  • Strong interpersonal, oral and written communication skills and familiarity with donor databases.
  • Candidates should possess high integrity, be cooperative as a member of a team, have an ability to develop excellent rapport with donors and volunteers, to interact with them on a social and professional basis with ease and comfort.
  • Ability to work weekends and evenings when necessary and the ability to travel locally, regionally and nationally.


Candidates who meet these criteria should apply online at:

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