Conservation Flight & Volunteer Pilot Coordinator
- Employer
- LightHawk
- Location
- Colorado, United States
- Salary
- $39,500.00 - $53,400.00
- Closing date
- Jul 19, 2022
View more
- Position Type
- Programs, Managing Volunteers, Other Programs, Program Administration and Management
- Fields
- Environment
- Employment Type
- Full Time
Conservation Flight & Volunteer Pilot Coordinator
Purpose: LightHawk, a nonprofit conservation aviation organization operating throughout North America, is seeking a Conservation Flight & Volunteer Pilot Coordinator. This position provides logistical and technical flight coordination, manages volunteer pilot applicant review and onboarding, and provides CRM administrative support for our Conservation Programming.
The primary duties of the Conservation Flight & Volunteer Pilot Coordinator are to manage volunteer pilot applicant review and onboarding in conjunction with our strict compliance and pilot qualification guidelines; to coordinate all flight logistics with our volunteer pilots and conservation partners; and, to secure, track and maintain all necessary administrative, safety, compliance and program related documentation required pre and post flight.
This position necessitates working in partnership with a diversity of environmental conservation organizations from local watershed coalitions up to large national and international groups. This requires being broadly conversant in conservation issues. It also includes volunteer management, detailed planning, and excellent communication skills.
Coordinators are responsible for providing our volunteer pilots and conservation partners with the highest level of customer service.
Job Duties:
Volunteer Pilot Intake and Onboarding
-
Work with volunteer pilot mentors and
LightHawk staff to oversee new volunteer pilot applicant vetting
and onboarding process
Ensure all applicant materials and
data are complete accurate and meet our minimum requirements
in our CRM including pilot license, medical, insurance, and
associated aircraft details
Flight Coordination and Volunteer Pilot Management
-
Set partners up to request flights
and work with Program Managers to ensure that their subsequent
requests meet LightHawk safety minimums and aim to result in
achievable conservation outputs/outcomes
Recruit and assign appropriate
volunteer pilots to meet flight objectives (consider aircraft type,
ferrying distance, and any specialized needs as appropriate)
Coordinate and schedule flights with
available volunteer pilots and conservation partners, ensuring all
compliance related paperwork is complete and uploaded into our
CRM
Serve as the point person for
communication between partners, pilots, and LightHawk about flight
updates, changes, etc. including weather or mechanical delays and
rescheduling
Monitors the status of all planned
flights and flights in progress on the day of the flight for the
duration of the flight from the point of origin to
destination (flight following)
Proactively collect post flight
conservation data and enter it into the CRM for reporting
purposes
Responsible for passenger logistics,
ensuring that passengers’ data and paperwork and other conservation
flight related requests are in order.
Ensure safe, efficient, and
regulatory compliant practices are followed.
Track and report on pilot mission and
flight hours
Duties associated with the Emergency
Response Plan as assigned
Support Office/Event Manager with
volunteer recruitment related event coordination
Other projects and activities, as
assigned
Requirements:
-
Bachelor’s degree, prefer a
conservation focus or commensurate experience working in
conservation
A strong interest in LightHawk’s
mission and methods, and a demonstrated passion for both
conservation and aviation
3 years project management
experience
3 years of experience in volunteer
coordination and/or donor relations
Understanding of flight and aviation
industry preferred
Commitment to conservation and
environmental issues
Willingness and aptitude to track
work within a sophisticated CRM and Project Management system
(training provided).
Must have the ability to work a
flexible schedule. This includes evenings, weekends, and
holidays.
Work independently from home,
requiring non-standard work hours and on call response.
Meticulous organizational skills,
ability to prioritize and be proactive.
Superior written and verbal
communication skills.
Strong demonstrated interpersonal and
management skills - a proactive “can-do” attitude, a professional
and friendly presence in person and over the phone, a passion for
getting the details right, and good follow-through on
commitments.
Ability to work under pressure with
minimal supervision.
Flexible, able to deal with
change.
Strong attention to
detail.
Working Conditions:
This position is 100% remote and dispatched from home. This position offers a rotating schedule with on-call responsibilities based upon the conservation flight calendar.
Salary will be determined based on experience related to this position.
Time Priority Allocation:
-
Volunteer Pilot Intake and
Onboarding: 25%
Flight Coordination and Volunteer
Pilot Management: 70%
Other: 5%
FT Annual Salary Range: $39,500-$53,400
Please visit LightHawk Careers to apply.
Equal Opportunities and Accommodations Statement
LightHawk is deeply committed to building a workplace and global community where inclusion is valued. We are proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds.
Where legally permitted, LightHawk requires all individuals be fully vaccinated against COVID-19 and present acceptable proof of vaccination by the date of hire as a condition of employment. LightHawk will consider requests for reasonable accommodation as required under applicable law.
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