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Development Associate, Institutional Relations

The Juilliard School
New York, United States
$55,000.00 - $55,000.00
Closing date
Jul 27, 2022

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Position Type
Fundraising, Corporate and Foundation Relations, Fundraising Administration, Administrative, Arts Administration
Arts, Education
Employment Type
Full Time
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The Development Associate, Institutional Relations, assists the Director of Institutional Relations and Senior Manager, Grants & Development Communications in administering all facets of institutional fundraising. This position will take an active role in administrative systems, funder and prospect moves management, preparation for proposals and reports, and donor engagement. This position is eligible for hybrid work.


  • Coordinate and draft correspondence for foundation, corporate, and government funders, including acknowledgement letters, invitations, and other mailings. This includes the creation of invitee and mailing lists based on specifications of the Director and the execution of logistical aspects of each mailing.
  • Under the oversight of the Director, interface with Juilliard faculty, staff, and students to obtain collateral for proposals and reports, including: student and faculty bios, division and program statistics, qualitative data, budgets, and other institutional materials.
  • Assist the Director and Senior Manager in project management of complex proposals, reports, and other initiatives, including maintaining the team Trello Board.
  • Assist the Director and Senior Manager in copy editing proposal and report narratives.
  • Serve as primary point person for benefit fulfillment for institutional donors, including ticketing and event RSVPs.
  • Provide administrative support for moves management in Raiser’s Edge, including Opportunities administration and Action tracking.
  • Maintain and update all template proposal and report supplementary materials, including the gathering of accurate financial and program data from relevant parties.
  • Manage and maintain administration systems for institutional fundraising activities, including accurate and complete donor information, and paper and e-records of proposals, reports, and other donor activity.
  • Independently draft certain low-level proposals and reports for renewing funders as assigned.
  • Attend and support overall department activities, including occasional evening and weekend events as needed.
  • Assume other responsibilities as necessary to support the department and the School.


Minimum Requirements:

  • 2 years of related experience with a non-profit fundraising department or a similar client-facing, fast-paced office environment.
  • Superior writing and editing skills.
  • Highly organized, motivated, collaborative, and creative with excellent problem-solving skills.
  • Ability to work independently and to balance multiple projects in a fast-paced, deadline-driven environment.
  • Comfort in collaborating and interacting with various personality types, including high-level members of The Juilliard School community (trustees, major funders, guest artists, etc.).
  • Comfort with CRM database software and project management software.
  • Proficiency in standard Microsoft Office Suite.
  • Ability to uphold department and organization standards while fulfilling requests in a timely manner.
  • Flexible availability to accommodate attending evening and weekend events.
  • A commitment to The Juilliard School’s mission and an interest in the performing arts.


Preferred Background:

  • Experience in a performing arts, university, and/or conservatory setting.
  • Experience in drafting correspondence and grant-writing.
  • Direct experience with Raiser’s Edge and/or Trello.



How to Apply:
Submit your resume and a cover letter specific to this position that demonstrates your proficiency as a writer, addressing: (1) why working at The Juilliard School in this role appeals to you; and (2) how your previous experience makes you the best candidate for this job. Your materials should be submitted through Juilliard's online portal (link below) with your resume and cover letter as one PDF file.

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.

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