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Principal Gifts and Campaign Management Coordinator

University of Massachusetts Amherst
Massachusetts, United States
Salary Commensurate with experience
Closing date
Aug 3, 2022

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Position Type
Fundraising, Capital Campaigns, Administrative, Public Relations and Communications
Academic Centers
Employment Type
Full Time
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Job Summary

Reporting to the Assistant Vice Chancellor for Principal Gifts and Campaign Director, and working closely with the Vice Chancellor for Advancement and the Chancellor’s Deputy Chief of Staff, the Principal Gifts and Campaign Management Coordinator is responsible for project management, event planning, vendor management, and operational support for the Principal Gifts program and the university’s comprehensive capital campaign. The Principal Gifts program oversees relationship development for prospects capable of giving $1,000,000+ to the University, and the campaign seeks to raise $600 million to support the university’s most critical priorities. With a high level of visibility to key internal and external stakeholders, including members of the University of Massachusetts Amherst Foundation Board, this position works to keep the programs on schedule and progressing. The Coordinator promotes UMass Amherst priorities, presents a positive image to constituents, and advances the University’s, and Advancement’s commitment to diversity, equity, and inclusion. This position may have the opportunity to work remotely from the New England region.


Essential Functions

  • Serving as the primary day-to-day task manager for principal gifts and campaign management, the Principal Gifts and Campaign Management Coordinator will coordinate workflow, capture and distribute action items, track progress, capture meeting minutes, and maintain complex calendars and logistics related to donor visits, internal and external meetings, and events involving principal gift prospects, board members, university leadership, and staff.
  • In partnership with the Chancellor’s Deputy Chief of Staff and the Director of Principal Gifts Operations, maintain a long-term calendar with travel locations. Request briefing materials from gift officers and the Prospect Research team. Develop agendas, itineraries, coordinate logistics, and process expense reimbursements for senior leadership travel.
  • Ensure timely submission of highly professional materials to the Chancellor's office. Develop and provide reports, proposals, lists, contact reports, and submit associated entries into the donor databases (Advance, Evertrue, Affiniquest).
  • Work with Marketing and Communications, and Stewardship and Donor Relations teams within Advancement, as well as external vendors to design creative, unique, and customized principal gift donor recognition materials. Coordinate distribution; track inventory and recipients.
  • Serve as a point of contact for VIP events, and ensure that VIP events are executed at the highest level of professionalism. Manage vendors, coordinate event logistics including tracking invites, RSVPs, timelines, expenses, collateral, give-aways, and staff involvement. Attend campus stakeholder prep meetings and provide briefing materials. Conduct event follow-up tasks to completion. Partner closely with Alumni Relations to maximize VIP attendance at alumni events, and to support VIP-specific events during Homecoming and other campus traditions and celebrations.
  • Work closely with the campaign program manager to track tasks and report on progress against milestones, capture tasks related to individual donor engagement and strategies, capture meeting minutes and tasks for campaign committees and task forces, and coordinate complex calendars of events, meetings, and outreach.


Other Functions

Perform other duties as assigned.


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor’s degree.
  • Two (2) years of work experience that includes project and event management.
  • Excellent interpersonal, verbal, and written communication skills.
  • Proven ability to interact frequently and professionally with a variety of constituents, with multiple interests and varying levels of authority.
  • Excellent organizational and administrative skills, with the ability to execute multiple projects simultaneously, and to work in a fast-paced results-oriented environment.
  • Excellent knowledge of word processing, spreadsheet, database management, presentation, scheduling, and email applications.
  • Detail- and results-oriented with strong anticipatory instincts; a self-starter who takes initiative, demonstrates unfailing follow-through.
  • Comfort and professionalism when interacting with high-net worth individuals.
  • Ability to maintain discretion, and strict confidentiality when dealing with senior university leadership and university supporters.
  • Ability and willingness to work evenings and/or weekends, and to travel throughout the country as required.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Experience working in a fundraising department in a higher education or nonprofit setting.
  • Experience with advancement databases.


Salary commensurate with qualifications and experience.

To be considered for this position: please submit a resume and letter of interest

The University of Massachusetts Amherst Foundation is an Affirmative Action/Equal Opportunity Employer of women, underrepresented groups, protected veterans, and individuals with disabilities, and encourages applications from these and other protected group members.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact to request an accommodation.

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