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EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO

Employer
College Track
Location
California, United States
Salary
Competitive Salary
Closing date
Aug 4, 2022

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Position Type
Administrative, Other Administrative
Fields
Education, Youth
Employment Type
Full Time
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Note: The Meyer Suite is managing all recruiting for the following position: Executive Assistant to the President and CEO.  All resumes and applications for this position will be reviewed first by The Meyer Suite. *Please note the specific applications instructions listed at the bottom of this ad.

 

EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO (Oakland, CA)

 

About College Track

College Track is a comprehensive college completion program that equips students confronting systemic barriers to earn a bachelor's degree and a life of opportunity, choice, and power. From ninth grade through college graduation, our 10-year program removes the academic, financial, and social-emotional barriers that keep first-generation students from low-income communities from completing college and thriving in the workforce. Today, College Track serves more than 4,000 students across 12 communities in California, Colorado, Louisiana, and the D.C. Metro Area, with 750+ alumni leading a movement to democratize potential.

To learn more, please visit www.collegetrack.org

 

Our Impact

College Track students graduate from college at a rate that is more than double the national average for low-income and first-generation students. Six months out of college, 79% of College Track alumni are employed. For those 30 and over, 92% report earnings greater than their parents, with wages on par with the national average. By helping our students maximize the value of their four-year college degree, which includes minimizing student loan debt, securing internships, and limiting the need to work while in college--we prepare them to succeed in the 21st-century economy. 

 

Our Values

At College Track, our values drive the way we do our work, and we look for individuals who share our passion. We blend an entrepreneurial spirit with our nonprofit roots, cultivating a dynamic culture where everyone's contributions are valued and encouraged. 

  • COMMITMENT: We have an unwavering belief in our students. 
  • PASSION: We are dedicated to changing our nation’s college completion story. 
  • JOY: We create environments rich with smiles and laughter. 
  • AUTHENTICITY: We believe relationships matter.
  • EXCELLENCE: Our students deserve nothing but the best.

 

Position Overview

In January 2022, Shirley M. Collado, Ph.D., became the President and CEO of College Track. We seek a strong, experienced Executive Assistant to join Dr. Collado, a thought leader, as she builds upon and further strengthens College Track’s presence and impact. 

 

Our ideal candidate:

  • Experienced in your professional support of a recognized leader. 
  • You shine as the trusted right-hand to the person you support, and you’re ready to continue to do that with and for Dr. Collado. 
  • Known for your flawless execution and management of complex calendars and itineraries.
  • Words others would use to describe you: motivated, organized, diplomatic, sophisticated, full of integrity
  • You are seeking a role that will keep you busy, engaged, and will value a bit of entrepreneurial spirit.
  • You ask questions to both understand the current framework but also to pose new ways of doing things.
  • You can interview through the summer and will be ready to join College Track on September 6, 2022.

 

Primary Responsibilities

  • Demonstrate leadership to maintain credibility, trust, and support with the Executive Leadership Team, National Leadership team, staff, and families. Work with members of the Executive Leadership Team, Board of Directors, and stakeholders outside the organization, and serve as the liaison with the nationwide organization. 
  • Provide direct administrative support to the President & CEO while representing the Executive Office internally and outside the organization. 
  • Manage the President & CEO's complex and dynamic calendar of appointments under significant constraints, evaluate and prioritize time requests, and ensure the President & CEO is on schedule and has received briefing materials in a timely manner from appropriate executive leadership team members for all appointments. 
  • Arrange complex and detailed travel plans for the President & CEO, provide itineraries and agendas, compile documents for travel-related meetings, and complete travel authorizations and expense reports on behalf of the President & CEO.
  • Coordinate the flow of incoming and outgoing communications to the President & CEO's office by receiving, routing, and/or responding to incoming communications, and support the Executive Communication Specialist with monitoring all correspondence directed to the President & CEO's general email account.
  • Coordinate with the Philanthropy team to track and follow through on correspondence to major donors and assemble confidential briefing materials for donor-related meetings.
  • Provide logistical and tactical support to the Board of Directors at the direction of the President and CEO, and Chief of Staff.  This includes scheduling, management of the board portal and governance documents, facilitating the onboarding and offboarding of board directors, and event coordination for board meetings.  Travel to and attend Board meetings three to four times per year, manage all day-of operations, audiovisual needs, meeting set-up and break-down, communicate with site teams, and board book distribution.
  • Manage special events and sit on the all-staff retreat planning committee.  
  • Develop and implement processes, procedures, and tools to ensure a well-functioning Executive Office. Maintain files to include correspondence and official documents and reports
  • Support finance and accounting operations by gathering, analyzing, and reporting necessary data. This includes contractor paperwork, tracking, and processing invoices, expense reports, reimbursements for staff and vendors, managing budgets, and ensuring the President and CEO approves payroll and expense reports in a timely manner. 
  • Meet with and collaborate with the Education Executive Assistant, Philanthropy Executive Assistant, and Operations Executive Assistant to share resources, provide backup, and generally further the Executive Assistant functions across the organization.
  • Support the onboarding of executive leadership team staff.
  • Supervise the Office Manager and student interns, as appropriate.  

 

Skills & Experience Required

  • Bachelor's degree and a minimum of 12 years of experience providing executive-level support in a fast-paced environment or the equivalent combination of education and experience.
  • Proven ability to handle and process highly sensitive and confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of professionalism. 
  • Ability to juggle multiple competing priorities in a complex environment with limited direction and superior attention to detail. Excellent written, interpersonal, organizational, and verbal communication skills. 
  • Follow-through, flexibility, discretion, judgment, accuracy, diplomacy, and tact; demonstrated ability to take initiative and multi-task, adapt to changing priorities, and meet deadlines; ability to maintain and reconcile complex office and project deliverables. 
  • Exceptional knowledge of the tools utilized by College Track: Microsoft Word, Excel, PowerPoint, and be adaptive to learn Google-affiliated tools.
  • Demonstrated ability to hold others accountable for behavior supportive of a diverse and inclusive community; flexibility to work evenings and weekends is required.

 

Additional Requirements

College Track requires that the holder of this position be fully vaccinated against COVID-19, as defined by the CDC. College Track will review and consider requests for reasonable accommodation to this requirement. College Track will review all requests for reasonable accommodation and determine whether an accommodation can be provided based on the essential functions of the job. College Track may require information or documentation from an employee and reserves the right to request additional information or documentation in consideration of the request for accommodation.

 

Reporting Relationships

This position reports to the Chief of Staff and supervises the Office Manager. In addition, this position may provide direction, guidance, and supervision to other Executive Assistants, administrative support staff, and student interns as required.

 

Compensation & Benefits 

College Track offers a competitive, region-specific salary based on the organization’s compensation philosophy, which is grounded in market data. We also offer comprehensive health & welfare benefits and top-of-the-market paid time off. 

 

To apply:

PLEASE READ: In addition to submitting your resume, but in lieu of a formulaic cover letter, please answer the following questions either within the body of your reply or as a separate attachment.  Submit all materials to: elizabeth@themeyersuite.com

 (We will not consider applications that do not include answers to these questions) 

  1. Why are you seeking a new position at this time?
  • Please confirm that you are comfortable working full-time in-person in an office, and that you are fully vaccinated against COVID-19 at the time of application.
  • Why this job? What makes this job more interesting to you than others?
  • Please share at least one thing that is missing from your current job (or workplace) that is important be a part of your next position. Alternatively, something very important to you that is present in your current job (or workplace) that you hope to find again in your next position.
  • Share something fun or unique about yourself; we’d love to know there is a human being applying for this job!
  •  

    Thank you for your time reviewing this job description and applying for the job. Due to the volume of responses we receive, we will not be able to acknowledge each application. If we feel you could be a good fit for this position, we will contact you. Please do not contact us multiple times. No phone inquiries, please. 

     

     

    College Track works to remove barriers for first-generation college students on their journey to college completion. Our commitment to removing barriers for first-generation college students doesn't stop when college ends. While we hire great people from a wide variety of backgrounds, we especially encourage applicants who identify as first-generation college graduates to apply for open opportunities on staff.

     

    College Track is an equal opportunity employer fully committed to achieving a diverse workforce. College Track does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

     

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