Note: The Meyer Suite is managing all recruiting for the
following position: Executive Assistant to the President and
CEO. All resumes and applications for this position will be
reviewed first by The Meyer Suite. *Please note
the specific applications instructions listed at the bottom of this
EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO
About College Track
College Track is a comprehensive college completion program that
equips students confronting systemic barriers to earn a
bachelor's degree and a life of opportunity, choice, and power.
From ninth grade through college graduation, our 10-year program
removes the academic, financial, and social-emotional barriers that
keep first-generation students from low-income communities from
completing college and thriving in the workforce. Today, College
Track serves more than 4,000 students across 12 communities in
California, Colorado, Louisiana, and the D.C. Metro Area, with 750+
alumni leading a movement to democratize potential.
To learn more, please visit www.collegetrack.org.
College Track students graduate from college at a rate that is
more than double the national average for low-income and
first-generation students. Six months out of college, 79% of
College Track alumni are employed. For those 30 and over, 92%
report earnings greater than their parents, with wages on par with
the national average. By helping our students maximize the value of
their four-year college degree, which includes minimizing student
loan debt, securing internships, and limiting the need to work
while in college--we prepare them to succeed in the 21st-century
At College Track, our values drive the way we do our work, and
we look for individuals who share our passion. We blend an
entrepreneurial spirit with our nonprofit roots, cultivating a
dynamic culture where everyone's contributions are valued and
- COMMITMENT: We have an unwavering belief in our
- PASSION: We are dedicated to changing our nation’s college
- JOY: We create environments rich with smiles and
- AUTHENTICITY: We believe relationships matter.
- EXCELLENCE: Our students deserve nothing but the best.
In January 2022, Shirley M. Collado, Ph.D., became the President
and CEO of College Track. We seek a strong, experienced Executive
Assistant to join Dr. Collado, a thought leader, as she builds upon
and further strengthens College Track’s presence and
Our ideal candidate:
- Experienced in your professional support of a recognized
- You shine as the trusted right-hand to the person you support,
and you’re ready to continue to do that with and for Dr.
- Known for your flawless execution and management of complex
calendars and itineraries.
- Words others would use to describe you: motivated, organized,
diplomatic, sophisticated, full of integrity
- You are seeking a role that will keep you busy, engaged, and
will value a bit of entrepreneurial spirit.
- You ask questions to both understand the current framework but
also to pose new ways of doing things.
- You can interview through the summer and will be ready to join
College Track on September 6, 2022.
- Demonstrate leadership to maintain credibility, trust, and
support with the Executive Leadership Team, National Leadership
team, staff, and families. Work with members of the Executive
Leadership Team, Board of Directors, and stakeholders outside the
organization, and serve as the liaison with the nationwide
- Provide direct administrative support to the President &
CEO while representing the Executive Office internally and outside
- Manage the President & CEO's complex and dynamic calendar
of appointments under significant constraints, evaluate and
prioritize time requests, and ensure the President & CEO is on
schedule and has received briefing materials in a timely manner
from appropriate executive leadership team members for all
- Arrange complex and detailed travel plans for the President
& CEO, provide itineraries and agendas, compile documents for
travel-related meetings, and complete travel authorizations and
expense reports on behalf of the President & CEO.
- Coordinate the flow of incoming and outgoing communications to
the President & CEO's office by receiving, routing, and/or
responding to incoming communications, and support the Executive
Communication Specialist with monitoring all correspondence
directed to the President & CEO's general email account.
- Coordinate with the Philanthropy team to track and follow
through on correspondence to major donors and assemble confidential
briefing materials for donor-related meetings.
- Provide logistical and tactical support to the Board of
Directors at the direction of the President and CEO, and Chief of
Staff. This includes scheduling, management of the board
portal and governance documents, facilitating the onboarding and
offboarding of board directors, and event coordination for board
meetings. Travel to and attend Board meetings three to four
times per year, manage all day-of operations, audiovisual needs,
meeting set-up and break-down, communicate with site teams, and
board book distribution.
- Manage special events and sit on the all-staff retreat planning
- Develop and implement processes, procedures, and tools to
ensure a well-functioning Executive Office. Maintain files to
include correspondence and official documents and reports
- Support finance and accounting operations by gathering,
analyzing, and reporting necessary data. This includes contractor
paperwork, tracking, and processing invoices, expense reports,
reimbursements for staff and vendors, managing budgets, and
ensuring the President and CEO approves payroll and expense reports
in a timely manner.
- Meet with and collaborate with the Education Executive
Assistant, Philanthropy Executive Assistant, and Operations
Executive Assistant to share resources, provide backup, and
generally further the Executive Assistant functions across the
- Support the onboarding of executive leadership team staff.
- Supervise the Office Manager and student interns, as
Skills & Experience Required
- Bachelor's degree and a minimum of 12 years of experience
providing executive-level support in a fast-paced environment or
the equivalent combination of education and experience.
- Proven ability to handle and process highly sensitive and
confidential information with discretion, be adaptable to various
competing demands, and demonstrate the highest level of
- Ability to juggle multiple competing priorities in a complex
environment with limited direction and superior attention to
detail. Excellent written, interpersonal, organizational, and
verbal communication skills.
- Follow-through, flexibility, discretion, judgment, accuracy,
diplomacy, and tact; demonstrated ability to take initiative and
multi-task, adapt to changing priorities, and meet deadlines;
ability to maintain and reconcile complex office and project
- Exceptional knowledge of the tools utilized by College Track:
Microsoft Word, Excel, PowerPoint, and be adaptive to learn
- Demonstrated ability to hold others accountable for behavior
supportive of a diverse and inclusive community; flexibility to
work evenings and weekends is required.
College Track requires that the holder of this position be
fully vaccinated against COVID-19, as defined by the CDC.
College Track will review and consider requests for reasonable
accommodation to this requirement. College Track will review all
requests for reasonable accommodation and determine whether an
accommodation can be provided based on the essential functions of
the job. College Track may require information or documentation
from an employee and reserves the right to request additional
information or documentation in consideration of the request for
This position reports to the Chief of Staff and supervises the
Office Manager. In addition, this position may provide direction,
guidance, and supervision to other Executive Assistants,
administrative support staff, and student interns as required.
Compensation & Benefits
College Track offers a competitive, region-specific salary based
on the organization’s compensation philosophy, which is grounded in
market data. We also offer comprehensive health & welfare
benefits and top-of-the-market paid time off.
PLEASE READ: In addition to submitting your resume, but in
lieu of a formulaic cover letter, please answer the following
questions either within the body of your reply or as a separate
attachment. Submit all materials to: email@example.com
(We will not consider applications that do not include
answers to these questions)
Please confirm that you are comfortable working full-time
in-person in an office, and that you are fully vaccinated against
COVID-19 at the time of application.
Why this job? What makes this job more interesting to you than
Please share at least one thing that is missing from your
current job (or workplace) that is important be a part of your next
position. Alternatively, something very important to you that is
present in your current job (or workplace) that you hope to find
again in your next position.
Share something fun or unique about yourself; we’d love to know
there is a human being applying for this job!
- Why are you seeking a new position at this time?
Thank you for your time reviewing this job description and
applying for the job. Due to the volume of responses we receive, we
will not be able to acknowledge each application. If we feel you
could be a good fit for this position, we will contact you. Please
do not contact us multiple times. No phone inquiries,
College Track works to remove barriers for first-generation
college students on their journey to college completion. Our
commitment to removing barriers for first-generation college
students doesn't stop when college ends. While we hire great people
from a wide variety of backgrounds, we especially encourage
applicants who identify as first-generation college graduates to
apply for open opportunities on staff.
College Track is an equal opportunity employer fully
committed to achieving a diverse workforce. College Track does not
discriminate on the basis of race, age, color, religion, national
origin or ancestry, sex, gender, disability, veteran status,
genetic information, sexual orientation, or gender identity or