Responsible for supporting the cultivation and stewardship of
donors by effectively managing and analyzing donor data. Serves as
the donor database subject matter expert with an emphasis on
extracting information, facilitating electronic communications,
maintaining constituent records, and maximizing use of data to
increase donor giving and enhance stewardship. Ensures the
alignment of gift entry and acknowledgement procedures with other
related departments throughout the College.
Duties and Responsibilities:
(This list is not exhaustive and may be
supplemented as necessary)
Accurately processes, records, and reconciles donor
charitable contributions in a timely manner. Regularly analyzes
data and identifies giving trends and opportunities that inform
goal-setting and outreach programs.
Ensures accurate data collection and data integrity
through regular data checks and reviews of donor records and
fields. Continually improves the quality of information entered and
managed in the donor database. Identifies, removes, and resolves
conflicting or duplicate records.
Establishes and oversees data sharing practices that
ensure integrity and alignment of data between various college
Ensures timely and appropriate creation and
distribution of donor acknowledgements and periodic communications
with the highest level of accuracy.
Uses the database to capture, maintain and extract
detailed reports and data pertaining to donors, alumni, events, and
Liaison among departments, functions or groups, within
and outside the College. Communicates information through various
methods to appropriate personnel and others.
Coordinates collective digitization of historical
donor and alumni records; introduces an efficient system for
maintaining relevant hard copy files.
Conducts monthly gift reconciliations with the
College’s Finance Office.
Engages in donor database training and shares best
practices and innovations with the team in support of meeting
Performs other job-related duties as assigned.