This position can be based
in Washington, DC or Yarmouthport, MA
Staff work a hybrid schedule
with 2 days/week in the office
The Grants and Compliance Manager, in close collaboration with
Programs, Program Operations, and Finance, will support effective
and efficient execution of restricted donor funded projects through
effective project management, communication, and collaboration. The
Grants and Compliance Manager will support implementing best
practices to improve overall project management and compliance
across the organization, including tracking and reporting the
conformance and compliance with policies, procedures, regulations
and expectations of the organization and respective donors.
The Grants and Compliance Manager supports tracking and
monitoring of project health against established tolerance levels
to help ensure successful project delivery. The Grants and
Compliance Manager facilitates the improvement of restricted
funding and award compliance by working in close coordination with
Institutional Giving, Program and International Operations teams,
Legal, Finance, Human Resources and Communication departments,
proactively engaging with teams to help ensure compliance to
relevant internal organizational and donor requirements.
Role and Responsibilities
- Monitor project/team compliance with internal project
management standards, policies, procedures and donor requirements
and regulations by means of project audits and award report
- In close collaboration with Human Resources and Program
Operations, build internal project management and award compliance
capacity by creating opportunities such as coaching, mentorship,
direct support, and effective training to project teams, sub
recipients and contractors as needed, to appropriately deliver the
agreed-upon goals and objectives.
- Proactively engage with teams to support restricted funded
projects and awards throughout the lifecycle, most notably
throughout implementation and close-out.
- Review and evaluate opportunities to improve the project
management best practices to achieve higher maturity in project
- Coordinate with Project Managers, Program and Regional
Directors, and other internal stakeholders to support project
performance within accepted tolerance levels.
- Contribute to institutional reporting and planning by providing
compliance updates and consolidated award status reports to senior
management on quarterly intervals and/or upon request.
- Support risk assessments of potential sub-recipients to assess
financial, program, and organizational capabilities to receive
government funding and recommending monitoring priorities to
- Work with Program Operations, Finance and Legal departments to
support project teams during award implementation with maintaining
contracts, grants and expense budgets and accounting to help ensure
accuracy, including adherence to award policies and procedures
during award close-out.
- Support the annual budgeting process by providing information
to program and finance staff related to restricted balances,
revenue recognition, and staff time tracking.
- Design and monitor systems to help ensure adherence to all
relevant compliance requirements, and work with internal
stakeholders to regularly assess the efficiency and efficacy of
processes to inform improvements.
- Support proposal development teams with reviews to ensure the
final proposal document and budget are prepared in “compliance”
with the solicitation requirements.
- Help ensure all project management teams are educated on the
latest guidance, regulations, processes and relevant compliance
requirements and guidelines throughout the project/award
- Work proactively to identify potential areas of compliance
risk. Track the evolution/dynamics of compliance needs and trends
and communicate appropriately to all relevant staff and provide
recommendations to help ensure timely remedial action and adherence
to procedures, regulations, and other compliance requirements.
Qualifications and Education Requirements
- BA in management, administration or equivalent preferred.
- At least 2 years of experience managing both contracts and
cooperative agreements or grants from USAID, other USG agencies as
well as bilateral or multilateral donors including DFID, SIDA, and
UN agencies, and an understanding of the full grant and contract
- Solid understanding of administrative, financial management and
operational processes. Experience with grant-based project
- Substantive experience contributing to international
development assistance projects.
- Must be willing to travel to project sites in Africa and
- Demonstrated ability to use word processing, database, and
spreadsheet software packages; Intermediate to advanced experience
with Microsoft Excel in particular.
- Experience managing resources allocation, project budget,
project documentation, and driving continuous process
- Strong attention to detail; superb follow-through; propensity
to approach tasks and goals in a manner that advances collaborative
- Proven track record of collaborating effectively across
organizational boundaries, building relationships, and importing
and exporting talent and ideas to achieve a broader organizational
goal. Ability to influence cross-functional teams without formal
- Outstanding written and verbal communication skills that drive
executional impact. Multi-lingual language skills preferred.
- Ability to understand the complex relationship between the
organization and its environment, identify connections, adopt
different perspectives and quickly respond to changing
circumstances in a strategic way.
- Ability to learn, work and perform independently as well as in
a collegial manner, as a team player, in a remote environment with
- Flexibility required; able to work flexible work hours, as
needed, to accommodate staff working outside of the US.
At IFAW, we aim to create and foster a workforce that reflects
and contributes to the diverse, global community in which we work
to improve the lives of both animals and people. We are dedicated
to fostering justice, equity, diversity, and inclusion so we
actively encourage candidates from diverse backgrounds.