Events Manager

Employer
Project HOPE
Location
District of Columbia, United States
Salary
Salary Commensurate with experience
Closing date
Aug 12, 2022

View more

Position Type
Fundraising, Special Events
Fields
Health, International
Employment Type
Full Time

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment.  Together we can reinforce a culture of respect, integrity, accountability and transparency.

 

       

POSITION SUMMARY:

The Events Manager plays a leadership role in directing and managing event logistics from start to finish for the organization’s annual gala and other local events. He/She oversees the planning and management related to events, including site selection, contract negotiations, communications, implementation, sponsorship drive and project management across teams. He/She is responsible for all aspects of donor events, including fiscal management, volunteer recruitment and sustained cultivation. He/She actively participates in maximizing funds raised and increasing support and awareness of Project HOPE’s work by developing and maintaining new fundraising events, and has an annual revenue goal. He/She works with Development & Communications senior staff and the Office of the President to coordinate events and/or travel related to Board and Donor cultivation. He/She also provides logistics and support for individual fundraising events.

 

PRINCIPAL RESPONSIBILITIES: 

  • Deliver on annual event strategy and plan, including logistics, for the annual gala/event and other events throughout the year
  • Manage the event planner (consultant) and provide regular consultation and oversight
  • Meet or exceed individual annual fundraising goal set forth for events
  • Work closely with VP, Chief Development & Communications Officer; Gala/Event Board Chair; and Board Chair on overall theme and flow of Gala/Event
  • Direct development of all programming, including collateral material, speakers, honorees, videos, auctions, and entertainment
  • Coordinate event donor contact and stewardship with other relationships and channel stakeholders across the Development and Communications team
  • Maintain donor contact and commitment records in donor database
  • Ensure technology is used to enhance the donor/attendee experience at major events
  • Follow budget and work plans; negotiate with vendors as needed
  • Provide financial reconciliation and budgetary support on all assigned events
  • Track and submit all expense invoices
  • Provide key support to special events and programs
  • Solicit in-kind product and service donations for special events auction.
  • Provide leadership for event volunteers
  • Draft scripts, talking points, and remarks for events
  • Prepare post-event and stewardship reports for event sponsors
  • Maintains special event history, files, and statistics
  • Other duties as assigned

 

MINIMUM QUALIFICATIONS:

  • Minimum five years’ experience in event planning; marketing, communications, or public relations experience preferred
  • 5-7 years’ experience working in a development office or similar environment
  • Strong interpersonal skills and ability to function in a fast-paced office
  • Ability to multitask
  • Self-starter with attention to detail and timelines
  • Efficient and flexible
  • Professional, diplomatic, reliable, and highly organized
  • Experience working with, leading, and managing gala/event committees that support/manage galas or other events
  • Experience successfully soliciting event sponsorships for cash or in-kind gifts, maximizing overall fundraising for event
  • Proficiency in use of MS Office software (Word, Excel, Outlook, and PowerPoint required)
  • Experience working in a donor database or other CRM system
  • Experience working in Asana preferred
  • Strong project management and strategic planning
  • Excellent verbal and written skills
  • Strong research skills
  • Ability to be a team player and work in a dynamic work environment; must be flexible to changing priorities
  • Willingness to work evenings and weekends for various events
  • Willingness to travel regularly within the US

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Physical demands: 

  • While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
  • Must be able to communicate in verbal and written form and must be able to travel internationally.
  • Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

 

Work environment:

  • Typical office environment with exposure to a minimal noise level.
  • Emergency deployments may be in resource-deprived environments with austere living conditions.
  • Travel for extended periods may be by air and/or other modes of transportation.
  • While international travel is not a regular part of every job, programmatic needs may require it intermittently.
  • Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

 

Project HOPE offers comprehensive benefits as part of the total compensation package including health, dental, vision and life insurance, 403(b), paid leave, and much more. For more information about our benefits please visit our benefits page.

 

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

 

Thank you very much for your interest in Project HOPE.

 

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