The Prospect Hill Foundation
motivated, detail-oriented, self-directed and seasoned professional
to manage the finance and operations of PHF and The Sperry Fund.
The Director of Finance and Operations
is a new
position reporting to the Executive Director and supervising the
Grants Administrator & Operations Associate. They will work
closely with the staff of Antaeus Enterprises, Inc. (the Beinecke
Family Office). Primary responsibilities are providing leadership,
strategic guidance and supervision across all finance and
administration activities, including assessment and redesign of the
systems that govern the Foundation’s grantmaking and
Strong candidates will bring 7+ years of senior-level
experience in finance, administration and operations. They will
have a values-based, collegial and supportive management style.
They are a builder seeking leadership opportunities; a strategic
thinker who thrives on operationalizing a vision; and a chief
operating officer-type who prefers to work with smaller teams. The
right candidate for the role will be able to step in and fulfill
executive director duties when necessary.
Position: Director of Finance and Operations
(85% time for The Prospect Hill Foundation (PHF) and 15% time for
The Sperry Fund)
administrator and contractors/consultants
optional. The office is located near Grand Central in NYC and
operates during Eastern Standard Time standard business
PHF offers a generous
benefits package including health insurance, FSA, HRA, pre-tax
transit benefit, a 401K with a discretionary employer retirement
benefit plan and vacation. In addition, PHF offers a 2:1 matching
Instructions to Apply:
submit to firstname.lastname@example.org your resume and a cover
letter that gives us a deeper understanding of your qualifications
above and beyond your resume, and explains your interest in the
position and our organization. Please include any relevant
volunteer experience on your resume. Applications will be reviewed
on a rolling basis starting Wednesday, July 13, 2022.
Who We Are: The Prospect Hill Foundation
family foundation based in New York City, established in 1959 by
William S. Beinecke and Elizabeth G. Beinecke. The Sperry Fund is a
smaller family philanthropy with a primary mission of carrying out
the Beinecke Scholarship
founded in 1975. PHF is governed by two
generations of the Beinecke family who are actively engaged in all
aspects of the programmatic and management functions of the
The Prospect Hill Foundation on average makes between
85 and 90 grants annually to a wide variety of nonprofit
organizations, mostly based in the northeastern region of the
United States. These grants total roughly $3 million. In addition,
the Foundation distributes approximately 200 matching gift awards
totalling $335,000 annually. The Sperry Fund on average issues 60
scholarship payments annually, mainly to universities in the U.S.,
but also a few abroad.
Currently, Carrie S. Elston is the president of PHF
and Frederick W. Beinecke is the president of The Sperry Fund. Two
staff people support both philanthropic institutions: Penny Fujiko
Willgerodt, the Executive Director and Zenobia “Zanny” Love, the
Grants Administrator & Operations Associate. PHF’s revolving
college internship program with 2-3 interns each college semester
provides additional support. Finally, Matthew Loar, the incoming
Beinecke Scholarship Program Director, serves the scholarship
Commitment to Equity and
We provide equal opportunities to all
employees and applicants for employment without regard to race,
religion, sex, gender identity or expression, national origin,
marital status, age, disability, sexual orientation, genetic
information, or any other characteristic or category protected by
federal, state or local laws. Employment decisions are based on
merit, qualifications, performance, potential and abilities, and on
our needs. PHF is committed to the full inclusion of all qualified
individuals. As part of this commitment, we will ensure that
persons with disabilities are provided reasonable
We aim to be an anti-racist organization committed to
gender equity and building a diverse, equitable, and inclusive
staff team. We strongly encourage applicants who are people of
color, LGBTQ, women, trans and gender non-conforming people, people
with disabilities, and/or returning citizens (formerly incarcerated
The Prospect Hill Foundation is proud of its
compassionate office culture and supportive team dynamics; flexible
hybrid work schedule; space for creativity; and commitment to
personal and professional development.
and Domains of Work
In partnership with the Executive Director and Antaeus
Enterprises, manage and oversee The Prospect Hill Foundation and
The Sperry Fund’s finances and assets.
Partner with Antaeus Enterprises to oversee and
implement financial functions, accounting data management systems,
and general accounting processes.
Manage the Foundations’ financial records, cash flow,
and financial forecasts.
Design, strengthen and implement routine systems for
Staff both the Audit and Finance & Investment
Committee meetings, and prepare and present reports at Board
Lead annual financial audit and annual tax filing
processes, and serve as point person with the accounting firm and
Antaeus for both philanthropies.
Manage and administer organizational insurance
requirements, including liability and D&O.
Manage the annual budgeting process for PHF and the
Sperry Fund with the Executive Director and both
Ensure PHF and Sperry Fund policies and practices,
including those related to grantmaking, are in compliance with IRS,
relevant laws, regulations and best practices for 501(c)(3)
charitable and grantmaking organizations.
With staff, determine annual institutional goals for
PHF; partner with the Executive Director to design project plans
that operationalize the Executive Director’s vision.
Serve as the lead “project manager,” ensuring project
plans are viable, that the relevant stakeholders are informed and
engaged; and assessing and responding to challenges and
Evaluate, redesign and/or create and manage all
digital and paper file storage systems and policies—including email
and shared drive storage—ensuring they are accessible, efficient,
functional and well-organized for the team.
Evaluate, redesign and/or create internal systems and
processes for grantmaking operations, including
Evaluate and oversee grantmaking and financial data
Oversee remote and in-person office functions and
space, including information technology and COVID policies.
Supervise one full-time grants administrator &
Negotiate, prepare and administer all contracts,
agreements, and related documents for vendors, consultants,
contractors, fellows and interns.
Serve as the point person for outside vendors and
Partner with Antaeus Enterprises to oversee and
implement human resources functions for PHF & Sperry.
Maintain PHF employee handbook.
Manage a variety of special projects with the
Executive Director and Grants Administrator.
Board of Directors: The Prospect Hill
Foundation and Sperry Fund (10%)
Partner with the Executive Director on board strategy
and development, including follow up from all Board and Committee
Support the Executive Director to plan and execute
educational and programmatic activities for the Board, including
support for the implementation of the Diversity, Equity, Inclusion
and Justice Initiative.
Support the Executive Director and Board of Directors
to ensure compliance with by-laws.
Experience + Skills
7+ years of senior-level experience in finance,
operations and administration is required.
Experience with Sage (formerly known as Peachtree)
Accounting & Business Management software or any other similar
accounting management software system is required.
Experience working in the non-profit or the
philanthropic sector is required; family philanthropy, wealth
management and/or a family office experience is preferred.
Experienced manager of people; supervision of staff
required and working with boards is a plus.
Demonstrated and extensive experience in financial
management, reporting and analysis is required.
Demonstrated and extensive “start-to-finish” project
management experience required.
Demonstrated experience developing and implementing
plans that align with organizational values.
Demonstrated commitment to anti-racism and social
justice, including feminism and protecting the environment.
Excellent time management and organizational
Professional discretion, maturity and demonstrated
ability to maintain confidentiality and adhere to the highest
levels of ethics.
Working knowledge of a “green office” a
Experience in human resources a plus.
Promotes collegial team spirit and collaboration;
committed to consensus mode of decision-making.
Thrives in making systems and operations more
efficient without diminishing humanity.
Proactive and adept at anticipating, prioritizing and
addressing diverse, sometimes conflicting, objectives; creative
Builder and systems thinker; ability to design,
create, evaluate and optimize systems to meet operational
Ability to understand the big picture while
maintaining exceptional attention to the details; ability to
contain, sequence, and make decisions.
Attuned relationship-building skills and ability to
cultivate generative partnerships for the Foundation.
Enthusiastic about translating ideas into action.
Emotional intelligence and self-awareness.
Self-disciplined, dependable and excellent