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Associate Director, Stewardship, Donor Relations

Dana-Farber Cancer Institute
Massachusetts, United States
Salary Not specified
Closing date
Aug 19, 2022

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Position Type
Fundraising, Donor Relations
Employment Type
Full Time

Associate Director, Stewardship, Donor Relations
Dana-Farber Cancer Institute
Brookline, MA
Full Time

The Associate Director is a collaborative member of the Division of Philanthropy working closely with the Assistant Vice President of Donor Relations and Director of Donor Relations, Stewardship to produce optimal donor stewardship as part of the acknowledgement program; gift agreement process; financial reporting for endowed funds; donor-named faculty positions, awards, and lectures; and other stewardship programs for transformational, major, foundation, corporate, and historic donors. Responsible for assisting the entire Division with reaching financial goals.

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.


  • Oversee the gift acknowledgement process for all transformational and major gifts, and Trustee/VIP-related gifts, including:
  • Lead staff trainings, update documentation, and implement program enhancements.
  • Analyze reports daily to ensure accuracy and timeliness.
  • Edit materials drafted by the Donor Relations writers.
  • Manage Donor Relations’ role in the Division’s annual automated acknowledgment template process.
  • As needed, make assignments, and serve as a backup acknowledgement writer
  • Manage the gift agreement process for incoming major gifts, including:
  • Draft gift agreements, letters of intent, and amendments, maintain templates, and create new templates, as needed.
  • Oversee gift agreement approval and distribution processes.
  • Convey information regarding all new gifts to other departments.
  • Collaborate with the Office of General Counsel, as needed.
  • Own the financial reporting process for all endowed funds, working closely with Fiscal & Regulatory Management, Finance, and staff across Institute; assist with endowment activation process; oversee drafting of financial reporting letters.
  • Oversee all donor-named awards, lectures, and faculty positions, including correspondence relating to lectures, awards, and positions.
  • Manage and fulfill all requests for other Donor Relations writing assignments, including:
  • Annual updates to the Division’s Talking Points Guide.
  • Stewardship letters from the President.
  • Drafting and review of Philanthropy program- and event-related writing needs for the President and SVP of Philanthropy.
  • Conduct interviews, research, and write stories for donor newsletter, Impact, as needed.
  • Review donor-related articles from the DFCI Communications Department for accuracy, as needed.
  • Oversee memorial and tribute acknowledgment process for VIP donors.
  • Complete project time tracking in QuickBase system and oversight of direct report tracking.
  • Assume other Donor Relations duties as necessary.
  • Reports to the Director of Donor Relations, Stewardship
  • Supervises an Assistant Director, Writer, and Assistant
  • The position offers considerable freedom to make decisions and complete work tasks



  • Bachelor’s degree and 6-8 years of experience required, preferably in a Philanthropy setting.
  • Previous direct report and personnel management experience is strongly preferred.
  • Donor, volunteer, and stewardship experience preferred.
  • Superior organizational skills, project management, attention to detail.
  • Excellent writing and editing skills.
  • Strong verbal and written communication skills required.
  • Strong computer skills, including proficiency in Microsoft Word and Excel, required, SharePoint experience preferred.
  • Effective in working with wide audiences, internally and externally.
  • This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.


Resume and cover letter required with application submission.


To learn more and to apply, please visit:

About Dana-Farber Cancer Institute:
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.


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