Institutional Giving/Grants Manager

Jewish Vocational Service
Massachusetts, United States
Salary Commensurate with experience
Closing date
Sep 1, 2022

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Position Summary:

The Institutional Giving/Grant Manager is responsible for the creation of grant proposals and related materials that support the JVS Development team’s strategic fundraising goals. The Institutional Giving/Grant Manager works closely with the Development team, finance department, and programmatic staff throughout the agency to develop compelling proposals in response to solicitations from government and private grant- making organizations. Reporting to the Associate Director, the Institutional Giving/Grant Manager will work as part of a team within the Development Department who are responsible for increasing, diversifying, and sustaining philanthropic support from foundations, corporations, and government sources. The ideal candidate will be an excellent writer, strong communicator, accomplished project manager, and possess meticulous attention to detail.


Key Responsibilities:
  • Management of all institutional development materials, including letters of intent, proposals, and compliance reporting (approximately 100 projects per year), using freelance grant writers as needed to meet deadlines. Maintain internal tracking system for all grant deliverables and monitor progress.
  • Collect internal narratives from JVS programmatic staff and set internal Shape and rewrite to meet proposal requirements and strategy.
  • Coordinate necessary data collection from the JVS data team, as well as budgets and expenditure reports from the JVS finance team to complete proposals and reports.
  • Research, write, and submit compelling grant concept papers, letters of inquiry, proposals, and
  • Research relevant studies, reports, and statistical data to strengthen agency proposals and funder materials.
  • Manage and oversee freelance grant writers to assist with funder proposals and reports as needed. This includes providing internal information and guidance to grant writers, reviewing drafts and making edits/revisions as needed, as well as setting deadlines and expectations for their work.
  • Research foundation, corporate, and government initiatives to identify a pipeline of prospective funding sources aligned with JVS’s work. Collaborate with the Associate Director to develop grant strategies and priorities for the agency.
  • Write grant award acknowledgment letters and track payments with the JVS finance


  • Oversee grant program processes and Manage institutional giving metrics.


Other Duties:
  • Ensure effective administration of grant-related documentation and funder records; including maintenance of grant records in the agency’s Salesforce database and maintenance of a library of boilerplate proposal language.
  • Meet regularly with the Associate Director to review upcoming deadlines, programmatic updates, grant strategy, and Development goals.
  • Support the Associate Director on funding-related projects and stewardship activities as
  • Take initiative to streamline processes and look for ways to make our work more
  • Seek out opportunities to gain insight into funding trends and new funder
  • Contribute to special events and projects as part of the Development
  • Participate in Development team staff Perform other duties as assigned or requested.


  • Bachelor’s degree or equivalent relevant professional experience
  • At least three years of professional grant writing or grant management experience, or related work in a non-profit
  • Demonstrated aptitude for writing and communicating
  • Strong editing and proofreading skills
  • Knowledge of standard written English, including correct grammar and spelling
  • High level of accuracy and meticulous attention to detail
  • Excellent analytical skills
  • Solid understanding of budgets as they relate to grants
  • Ability to work professionally under pressure and meet tight and/or competing deadlines
  • Strong organization, project, and time management skills, including the ability to prioritize and coordinate multiple projects
  • Self-starter, ability to work independently
  • Ability to work collaboratively across departments
  • Ability to exercise discretion in handling confidential information
  • Proficiency with relevant technology (MS Office Suite, Salesforce or similar database, )
  • Knowledge of the local, regional, and national philanthropic communities a plus
  • A passion for JVS’s mission


JVS CULTURE:  JVS is strongly committed to diversity and a workplace environment that respects, appreciates and values employee differences and similarities.  By providing and supporting a work culture that fosters and builds upon diversity and its strengths, JVS will better serve our local communities and continue to provide quality services.


JVS is an employment at-will organization and an equal opportunity employer committed to maintaining a work and learning environment free from discrimination on the basis of sex, race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.  Additionally, JVS prohibits retaliation against an applicant or employee because he or she has engaged in protected activity under the statutes prohibiting discrimination in the workplace.

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