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Grant Program Administrator

California Water Service
California, United States
Salary Not specified
Closing date
Sep 1, 2022

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Position Type
Fundraising, Grant Seeking
Other Fields
Employment Type
Full Time

Grant Program Administrator

California Water Service

California Water Service

Job Description:


The Temporary Grant Program Administrator oversees Cal Water's efforts to secure state and federal grants, with an emphasis on securing funding for projects that will jointly increase water supply reliability during droughts and contribute to long-term water supply reliability. The Grant Program Administrator is responsible for identifying grant opportunities that align with Cal Water's needs, goals, and objectives as well as grant proposal planning, development, writing, submittal and management. The position provides necessary project management support including compliance with the requirement of awarded grants.

The Grant Program Administrator is a member of the Water Resource Sustainability Department, reporting to the Research, Analytics, and Reporting Manager. This position can be located at any major California office.

  • Participates in grant program strategic planning efforts including the identification of goals and priorities, establishment of program milestones, and development of planning tools to track progress
  • Leads cross-functional teams to achieve collective program objectives
  • Prepares written and verbal reports on program activities;
  • Completes program budget analysis, preparation, and forecasting;
  • Monitors State, Federal, and other agencies for potential grant opportunities
  • Plans and conducts meetings with staff regarding upcoming grant opportunities, timeframes for applications, and provides recommendations for improving the effectiveness and efficiency of the grant administration process
  • Oversees, plans, and coordinates the development of proposals with management staff, consultants, and other service providers
  • Develops and maintains effective working relationships with state, federal, and other public sector organizations, private consultants, foundations, and the public
  • Works closely with other utilities, local agencies, regulators, and partners on developing and managing grant proposals and awards
  • Prepares and manages all regulatory and required program reporting to ensure compliance
  • Prepares and submits required information to facilitate timely cost-reimbursement
  • Negotiates and develops contracts and agreements;
  • Resolves any contractual or program issues involved in securing and complying with grants
  • Writes, analyzes, and evaluates technical reports and publications;
  • Attends and represents Cal Water at meetings and industry workshops
  • Assists in the development of public-facing reports and presentations to employees, outside agencies, committees, commissions, boards, community groups, and the public
  • Other duties may be assigned to fulfill business operational needs and objectives

  • Bachelor's degree in Engineering, Public Administration, Business Administration, Finance, Accounting, Economics, or related field and/or equivalent relevant experience
  • Three (3) years of experience in preparing and administrating grants and loans;
  • Demonstrated project management skills, with Project Management Professional (PMP) certification, or equivalent, preferred
  • Highly proficient in personal computer skills including the use of Microsoft Office applications
  • Valid California Driver License

  • Knowledge of principles, practices, and techniques of grant development and administration including contract monitoring and financial/program reporting; Knowledge of generally accepted grant administration standards;
  • Knowledge of practices, methods, and techniques for effective grant proposal writing;
  • Experience negotiating and developing contracts;
  • Experience managing cross-functional teams to implement projects and programs;
  • Strong problem solving, quantitative, and analytical abilities;
  • Ability to collect, analyze, compile and interpret economic, technical, and statistical data;
  • Experience making decisions and organizing work to adapt to changing needs in dynamic and high-pressure situations;
  • Ability to use logical and creative thought processes to develop solutions according to written specifications and/or verbal instructions;
  • Ability to use initiative and independent judgement within established guidelines;
  • Understanding of and experience using analytical concepts and strategic planning to develop actionable recommendations;
  • Exceptional ability to communicate new information effectively, both verbally and in writing, in a tactful and persuasive manner;
  • Excellent interpersonal skills, enthusiasm, and commitment to outstanding customer service;
  • Operates a computer and office-related equipment to fulfill job responsibilities.

Salary Range: $62,700 - $131,400

Deadline to submit resume is Friday, September 16, 2022.

The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawaii Water Service, New Mexico Water Service and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.

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