Chief Financial Officer and Director of Administration at Hunger Free America

JOB LOCATION: New York, NY (Most of the work may be carried out remotely, but this position will need to physically visit Hunger Free America’s downtown Manhattan office at least once a week).

DESCRIPTION: Hunger Free America (HFA) is a dynamic, growing national direct service and advocacy nonprofit organization working for the policies and programs necessary to end domestic hunger by ensuring all Americans have access to sufficient, nutritious, food. Organizational revenues and expenditures for 2022 are  expected to exceed five million dollars. The organization is now seeking to fill its Chief Financial Officer and Director of Administration role, a full-time position which reports both to the Chief of Staff and the CEO.

The Chief Financial Officer and Director of Administration is a key leadership role in the organization. The Chief Financial Officer and Director of Administration will work alongside the CEO and Chief of Staff to oversee the organization’s operations and will provide financial and operational perspective to the execution of Hunger Free America’s strategic plan.

Below are major responsibilities of the Chief Financial Officer and Director of Administration (this list is not exhaustive):

Team Management and Development:

• Directly manage the work of two positions: a Senior Accountant and an Administrative Coordinator.
• Ensure that direct reports are on-track in carrying out their duties and work plans and achieving agreed-upon work metrics and goals.

Financial Management:

• Lead contact with independent auditors, outside reviewers, and the Hunger Free America CEO, Chief of Staff, and Board of Directors on financial reporting and accountability.
• Lead the preparation of the annual fiscal budget, in collaboration with CEO and Chief of Staff, and present to the Board of Directors for approval.
• Prepare financial reports for Board of Directors and actively participate in board and finance committee meetings.
• Ensure that all expenditures, including payroll, are paid on a timely basis.
• Monitor cash balances and cash flow projections, and direct transfers as required.
• Oversee employee payrolling and timekeeping through the timesheet system and integration of payroll data with the Fund EZ system.
• Generate and ensure on-time, precise filings of all required financial reports for foundations as well as federal, state and city agencies.
• Work with development and program departments to prepare budgets for RFPs and grant applications.
• Develop department and grant/contract budgets in collaboration with program managers and track actual spending against budgets throughout the grant/contract periods.
• Maintain all mandatory financial files, in paper and electronically, as required.
• Ensure that all transactions are properly entered and coded into the Fund EZ accounting system on a timely basis, and that all accounting is reconciled, and the books are closed monthly on a timely basis.
• Ensure appropriate operation of internal controls in fiscal management, including delegating responsibilities.
• Remain up-to-date on applicable laws and accounting standards through continuing education.

 
Administration:

• Ensure continual coverage for all vital insurance policies for the organization and obtain proof of insurance for funders as requested.
• Ensure the proper physical office environment and proper function and availability of key office equipment and supplies.
• Review and negotiate contracts and lease agreements.

 
Information Technology Management:

• Supervise the work of outside IT managed service provider.
• Coordinate the purchase of all equipment and provisioning of IT accounts.
• Oversee cyber security measures and training for all staff.

 
Human Resources:

• With Chief of Staff and CEO, develop and implement HR policies and procedures and monitor staff compliance.
• Lead interactions with PEO for payroll and employee benefits administration.
• With Chief of Staff and Administrative Coordinator, perform and supervise all employee onboarding and offboarding processes.
• Administer all employee benefits (including health insurance, health reimbursement account, FSA (Flexible Spending Accounts), DCA, transit, and retirement plan) and collect and maintain all required paperwork and enrollment forms.
• Maintain required files for all employees.
•  Other duties as assigned.

 
QUALITIES/QUALIFICATIONS:
Values and Personal Skills:

• Detail-oriented, self-motivated, driven, proactive, collaborative, flexible, and good-natured.
• Passion for social justice issues, particularly hunger. A desire to advance effective governmental and economic policies, not just improve HFA’s nonprofit programming.
• Top-notch management and interpersonal skills.
• Proven ability to successfully coordinate many projects and activities at once.
• Excellent verbal and written communications skills.
• Successful experience interacting cooperatively with diverse bosses, peers, and subordinates. 
• Spotless integrity and complete honesty.
• Proven effectiveness in managing staff.  
• Tact, diplomacy, and a sense of humor.
• Flexibility and willingness to collaborate.
• English fluency required.

Experience and Professional Skills:

• A minimum of bachelor’s degree in a relevant field is required. CPA or graduate degree in a relevant field is a plus.
• At least five years of nonprofit fiscal and administrative management experience is preferred.
• Experience overseeing fiscal management of government and private grants and contracts.
• Excellent organizational, project and time-management skills.
• Experience / comfort working in low-income communities.
• Strong technology skills including knowledge of accounting and payrolling software systems. Proficiency in Fund EZ is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• The ability to take initiative and manage multiple tasks and projects and strictly meet deadlines.

 
Essential Physical Demands:
The person in this position:

• Must be fully vaccinated against COVID-19, including booster shot at recommended time.
• Must be able to frequently remain in a stationary position.
• Occasionally moves about inside the office to access file cabinets, office machinery, other offices, etc. 
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
• Occasionally travels around New York City and possibly outside of NYC to attend meetings, conferences, and other organizational events. 
• Frequently communicates with staff, donors, volunteers, and clients and must be able to exchange accurate information in these interactions. 

 
SALARY AND BENEFITS

• This is a full-time, exempt, position, with some in-person work required in our HQ in New York City.
• Starting annual salary range is $90,000 - $115,000, commensurate with experience.
• Hunger Free America offers significant benefits to full-time employees, including a strong health insurance plan which includes fully paid employee premiums and a health reimbursement account.
• Employees receive generous vacation, holiday, and sick time. 
• All members of the Hunger Free America team benefit from feeling proud of their contribution to making history by building the movement to end hunger in America.

 
HOW TO APPLY:

• Interested applications can apply here: https://jobs.lever.co/hungerfreeamerica/e2f9c518-4241-4b13-9b04-dfc21deb5661
• The position is open until filled with the right person. A resume and cover letter are required.
• Hunger Free America is an equal opportunity employer. People of diverse races, sexual orientations, ages, faiths, economic and social backgrounds, genders, physical abilities, and national origins are very strongly encouraged to apply.