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Foundations Associate (Systems), Environmental Law Non-Profit

California, United States
$58,400.00 - $68,400.00
Closing date
Sep 6, 2022

View more

Position Type
Fundraising, Corporate and Foundation Relations
Environment, Legal Services, Philanthropic Advisors
Employment Type
Full Time
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Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy, and combat climate change. We partner with thousands of groups, supporters, individuals, and communities to engage the critical environmental issues of our time, and bring about positive change. We are here because the earth needs a good lawyer.

Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Miami, Tallahassee, Honolulu, New York, Philadelphia, Chicago, Denver, Seattle, Bozeman, and Washington, DC.

This role is an integral part of a 14-person foundation relations team, which raises approximately one-quarter of Earthjustice’s contributed revenue. The team has grown and evolved tremendously in the last 5 years and is now in a new phase of growth, organized by functional expertise. The fundraisers on the team are supported by a writing team as well as a systems and operations team.

The Foundations Associate works under the supervision of the Associate Director of Foundation Relations to help the entire Foundations Team with data hygiene, systems and operations. This position requires a self‐starter who is able to work both collaboratively and independently and possesses strong interpersonal skills. The position requires excellent data entry and project management skills, diplomacy and discretion, and the ability to adapt and think creatively.

The Foundations Associate must be able to manage multiple projects simultaneously, meet deadlines, and be highly detail‐oriented.

This position performs a variety of foundation support tasks, including copy-editing assignments, help with writing Board and other reports and donor relations and database tasks such as funder acknowledgements and data updates and queries. It requires frequent interaction with staff members within the organization.

This role can be based in the San Francisco, CA office or Remote from the US.


Data entry and Hygiene, 50%

Enter the majority of the Foundation team’s data into BBEC including but not limited to: Plans, opportunities, activities, moves, contact reports and grant agreements.
Support Associate Director with regular projects like portfolio rebalance reviews, prospect assignments and maintain data hygiene.
Participate in department and organizational work teams and projects, as needed.
Other duties, as assigned.

Systems and Operations support 40%

Support the Associate Director for Foundations Data, Systems, and operations in setting up new systems to support the team.
Provide administrative support to the team including travel, meeting scheduling, and other forms of support, as needed. (Move to next section, sys. ops. support)
Document policies and procedures for the team as they are developed.
Assist with reports, mailings of proposal documents, reports, and annual reports.
Assist with submission of research requests.

Research and Writing 10%

Assist with proposal and report development and submission for Foundation Officers as needed.

Advancing Earthjustice’s diversity, equity, and inclusion goals: (Ongoing)

Proactively pursue and utilize internal and external resources to support a personal and professional development journey that increases awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations.
Participate in internal committees and working groups to further institutional priorities and build an inclusive and equitable work environment that encourages and celebrates differences.
Ensure the incorporation of inclusive practices in all duties and responsibilities, on a consistent and ongoing basis, including but not limited to verbal and written interactions with constituents and Earthjustice staff.
Elevate and build capacity of partner organizations by supporting them in their organizational journeys, elevating their work with Foundations as appropriate and assisting them in securing access to philanthropic resources.


Bachelor’s degree plus a minimum of two years relevant experience, or Associate’s degree plus a minimum of five years of relevant experience required.
Two years’ experience in fundraising, editing, or an executive setting preferred.
Exemplary organizational skills including ability to handle multiple tasks, meet deadlines, and prioritize assignments.
Superior communication skills, including demonstrated experience writing effective correspondence.
Meticulous attention to detail including excellent proofreading and copy-editing skills.
Professional, positive, and approachable attitude. Ability to work and communicate with a diverse group of people including donors, volunteers, the public, and staff.
Solid knowledge of MS Word, Excel, and Outlook. Database management skills required with ability to produce reports and to use advanced functions, including sophisticated knowledge of the Internet.
Working knowledge of a constituent relationship management (CRM) system or donor database such as the Raiser’s Edge or Blackbaud eCRM is preferred.
Ability to use discretion and diplomacy in dealing with donors, colleagues, and confidential litigation information.
Background and/or interest in environmental issues preferred.
Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations.
Contributes to the creation of a diverse, equitable and inclusive work culture that encourages and celebrates differences.

Salary is based on experience and location.

Salary range in San Francisco, CA: $61,600 - $68,400

Salary range for remote (within the US): $52,400 - $68,400

*A more specific range based on location will be given to candidates who move forward in the hiring process.

We offer a mission and employee-focused work environment and a competitive compensation package including excellent benefits. Earthjustice is an equal opportunity employer and highly values diversity. As a 501(c)(3) organization, Earthjustice is a qualifying employer for purposes of the Public Service Loan Forgiveness (PSLF) Program.

To Apply:

Interested candidates should submit the following via Jobvite by August 18th, 2022:

Cover Letter

All application materials should be submitted online via the Jobvite system.

Please, no phone calls, hard copies, or drop-ins. If you're having technical difficulties submitting your application, reach out to

Earthjustice is driven by a passion for justice, partnership, and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information, or any other factor that is not related to the position.

For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment-qualified applicants with arrest and conviction records.

For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.


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