The Grants Manager will assist the Association in coordinating
and have direct charge of private funding, federal grants, and
cooperative agreements. This position will report directly to
the Chief Financial Officer (CFO). The position will in
addition work with all principal investigators and program managers
to ensure the smooth operation and reporting of grants made to
APHA. The position will identify new proposal opportunities
that fit the areas of interest specified by program staff and
management. Additionally, the Grants Manager may function as
a staff liaison to one or more APHA boards or committees.
Support the growth and expansion of grants, cooperative
agreements, and contracts as APHA works to diversify and deepen
funding relationships with CDC, other federal agencies, non-profit,
and private partners. Assist the principal investigators and
senior staff in administering grant funds in a manner that provides
confidence, monitor required reporting of all funds, and prepare
summaries, reports, or other documents. Develop templates and
internal guidelines to standardize grant administration activities,
track grant proposals from submission through closeout, and support
all project managers activities as need.
Expertise in Grant Requirements:
- The Grants Manager provides support to APHA staff on a range of
philanthropic and federally funded projects.
- Troubleshoot potential issues with APHA Principal Investigators
and serve as a resource to program managers.
- Monitor grant timelines and submission processes, audit grant
files periodically, and ensure compliance with all
Schedule/Calendar for Reporting
- Develop schedule for internal and external reporting for all
- Communicate interim and final progress reporting requirements
with each program manager, providing needed documents and due dates
that allow for timely processing. Follow-up with each program
manager to ensure they have submitted documentation and/or made
provisions for submission, as needed.
- Work with CFO, AED and project staff to identify most effective
means of collecting and reporting required information.
- Develop templates for the collection of qualitative and
- Monitor program budgets and expenditure and coordinate with
program Manager to ensure effective program.
- Maintain records of all payments manage and manage all changes
request and prepare monthly records for all grants related
- Handle all grants-related internal and external inquiries.
Grant Requests and New/Continuation Grant Application
- Prepare grant continuation documentation and compile interim
and final progress reports.
- Coordinate grant submission applications.
Central Grant Repository
- Maintain information related to grant administration reporting
in one central place.
Client and Staff Interaction
- Serve as liaison between the Procurement and Grants Office and
APHA on budget matters, and as a back up to the Principal
Investigator(s) regarding programmatic matters.
- Interact as necessary with grantors, in person, on telephone,
or via email and represent APHA or grantor, as appropriate.
Administrative and Research Duties
- Review grant offerings in and identify new proposal
opportunities that fit the areas of interest specified by program
- Assist with new proposal preparation and submission for funding
opportunities- refine budgets; complete paperwork; assist with
review of the finished proposal; and submit documents on or before
the due date.
Perform other duties as assigned.
Minimum of five years grant management experience with
non-profit associations. Bachelor’s degree in business,
accounting, or related field strongly preferred, but not
required. Working knowledge of grant management.
Excellent organizational and administrative skills. Ability
to communicate effectively, orally, and in writing. Strong
interpersonal skills required to work effectively with staff, APHA
members and external vendors. Working knowledge of
computers. Proficiency with Microsoft Office, IMis, Dropbox,
Adobe Acrobat, Great Plains reporting, Grants.gov, Sharepoint,
Grant Solutions and other federal software. Internet and email
communication required. Must be able to work occasional
evening and weekend work as job duties or projects requires and
travel to staff APHA-related meetings as needed. Requires
occasional lifting and moving to 25 pounds.
Vaccination Policy: New Hires and Employees
must adhere to APHA COVID-19 Vaccination Mandate Policy.
Please contact Human Resources.
Position is based in downtown DC near several metro
stations. Hybrid work environment.
Hours: 35 hours a week, full-time, Monday Friday
(daytime). Number of openings: 1.
Applicants who meet the requirements and are interested in being
considered for this position should submit the following
information (please include your last name in all filenames when
uploading materials. You should use this format:
LastName.CoverLetter) at: https://careers-apha.icims.com.
- Cover letter;
- A writing sample;
- Salary requirement;
- At least 2 supervisory references and 1 professional reference
(name, title, company name and phone number and email).
Open Until Filled
EEO/AA/VETS/DISABILITY. APHA is strongly and
actively committed to diversity in its workplace.