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Event Coordinator

Employer
Catlin Gabel School
Location
Oregon, United States
Salary
$50,000.00 - $60,000.00
Closing date
Sep 24, 2022

View more

Position Type
Fundraising, Special Events, Programs, Community Outreach, Managing Volunteers
Fields
Education
Employment Type
Full Time
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 In order to be considered for this position you will need to apply at the school’s website: https://www.catlin.edu/about/employment

Review of applications begins immediately, and position is open until filled. Position has a tentative start date of September 30, 2022.

Salary: $50,000-$60,000/year

Job Summary: Events 90%:

  • Support the Events & Donor Relations Director with event coordination, procurement process, and vendor management of the annual auction as well as other small and large fundraising and stewardship events throughout the year.
  • Annual events executed by the Events & Donor Relations Director and the Event Coordinator include, but are not limited to:
  • Gala-Auction
  • Campaign Public Launch and other campaign events
  • Senior Graduation
  • 8th grade promotion
  • Donor Volunteer Thank You Picnic
  • Homecoming
  • New Family Gathering – in conjunction with Enrollment Management
  • Grandparents Day
  • Memorial Services
  • Alumni Weekend
  • Assist in event guest registration, table seating assignments and bidder numbers; track sponsorship and ticket sales
  • Assist with the tracking and securing of auction items through Greater Giving
  • Accurately manage event RSVPs, data pulls, and assist with event mailings
  • In collaboration with the Events & Donor Relations Director, develop a solicitation strategy for event support through in-kind donations, ticket sales and advertising
  • Proofread and assist with the production of event collateral: Invitations, auction booklets, banners, posters, event signage, name badges, table tents, etc.
  • Stay knowledgeable and up to date on new vendors and creative event ideas to generate a cost efficient and engaging donor experience
  • Create and execute post-event surveys; consolidate feedback and report on guest experience
  • Manage the auction budget, track and verify all expenses; reconcile with the Business Office
  • Support the strategic direction of the Events & Donor Relations Director and in collaboration with Marketing and Communications, with ensuring that events are successfully promoted to the appropriate target communities.
  • Recruit, manage, inspire, and motivate volunteers
  • Participate in related meetings and events, which may occur in the evenings and/or on weekends
  • Promote partnership and collaboration with various departments across campus
  • Manage outside vendors and logistical needs from IT and Facilities for various events
  • Develop and assess opportunities to broaden the appeal of events through a DEI lens

Administrative 10%:

  • Monitor the budget, which includes VISA card purchases and reconciliation, track expenses, run monthly reports, etc.
  • Attend meetings and take notes, as requested
  • Other administrative duties, as assigned

QUALIFICATIONS

  • Bachelor’s Degree required
  • At least three years of experience handling event coordination
  • Must have personal vehicle and valid driver’s license for work-related errands
  • Able to work flexible hours, including evenings and weekends occasionally outdoors, as required

Please apply at: https://catlin.tedk12.com/hire/index.aspx

COVID-19 Vaccinations are required

Catlin Gabel School is committed to employing the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other status protected under local, state, or federal equal employment opportunity laws or regulations.

 

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