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Special Events Assistant

National Museum of American History
District of Columbia, United States
$50,643.00 - $65,831.00
Closing date
Oct 13, 2022

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Position Type
Fundraising, Special Events
Employment Type
Full Time

Come join a team of dedicated staff at an exceptional time in Smithsonian history. With our Secretary, Lonnie G. Bunch III, who was previously the founding director of the Smithsonian's National Museum of African American History and Culture, we are positioned to realize our goal of being a truly 21st century museum complex. The Smithsonian is dedicated to its founding mission, “the increase and diffusion of knowledge” and as such we use our resources to encourage curiosity, ignite wonder and spark the joy of learning. Following the success of the Smithsonian’s first comprehensive capital campaign, the largest ever undertaken by a cultural organization, the Smithsonian has built a model fundraising organization. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.


The Smithsonian Institution's National Museum of American History (NMAH) seeks a Special Events Assistant to serve as a member of its Special Events team. This is an entry level opportunity for an energetic professional with strong time management, organizational, and problem-solving skills. The Special Events Assistant position involves event planning, scheduling, and designing for receptions, dinners for corporations and organizations, exhibition openings, donation ceremonies, staff receptions, and donor cultivation for the Museum’s Director.


The candidate is responsible for drafting a budget for each event and suggesting/ planning appropriate menus, décor, music, entertainment, seating arrangements, and other event scenarios.  The candidate drafts invitation text and other event related correspondence.  The candidate initiates purchase orders and financial arrangements for vendor services and prepares Smithsonian forms, memorandum, and briefings outlining event arrangements. The candidate attends events to ensure all requirements are carried out. 


The successful candidate must possess customer service skills and communicate in an effective and timely manner. Candidates must have the initiative and ability to work independently on multiple projects concurrently, and at times under short deadlines.  The incumbent must be able to staff events with the flexibility to work early mornings and late nights and occasional weekends. The candidate must have experience planning and coordinating reception-type events for a cultural organization to ensure appropriateness of event components, protocol, and etiquette.


To apply, please send resume and cover letter to subject “Special Events Assistant” by September 30, 2022.  Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (Month and year); and average number of hours worked per week.  Starting Salary for an IS-07 is $50,643 per year plus benefits.


The Smithsonian Institution ensures its employees (federal and trust), applicants, and affiliated persons (interns, research associates, fellows, and volunteers) are protected from discrimination and unfair treatment in the workplace regardless of their race, color, religion, national origin, sex (including gender identity, gender stereotyping, pregnancy, and sexual orientation), age, disability, genetic information, marital status, parental status, or political affiliation and are free from reprisal against protected activities. In addition, other Smithsonian policy prohibits discrimination based on membership in an employee organization or other non-merit factors, and political affiliation.


The Smithsonian provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the contact person listed in this announcement. The decision on granting a reasonable accommodation will be made on a case-by-case basis.


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