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Associate Director of Annual Fund Operations

University of Colorado Boulder
Colorado, United States
$75,000.00 - $80,000.00
Closing date
Oct 27, 2022

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Position Type
Fundraising, Annual Fund
Employment Type
Full Time
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The University of Colorado Boulder Department of Athletics and the Office of Advancement encourages applications for an Associate Director of Annual Fund Operations! This position plays an integral part in the planning, logistics, implementation, and daily operations of multiple, complex University of Colorado Advancement programs. These programs exist to sustain and grow Athletics revenue opportunities. In addition to developing and managing complex program budgets, this position also serves as an organizational representative on various task forces and committees such as the external communications group, unit leader meetings, and others as assigned. 
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We Are The Office of Advancement is a professional and hard-working advancement team that generates philanthropic support and overall external engagement for the University. Through these philanthropic and engagement efforts, the University is able to attract the brightest students, support and grow our hardworking faculty and strengthen our overall academic and co-curricular programs as we build a foundation of excellence for the future of CU Boulder and the state of Colorado. What Your Key Responsibilities Will Be Annual Fund Operations Planning & Strategy 
  • Maintain ongoing strategies as it relates to donor communication, solicitation, engagement, and prospecting. Shifting priorities will need to be balanced as various campaigns are carried out throughout the annual fund calendar year. 
  • Create, design, and rollout the Buff Club annual membership guide. 
  • Manage annual fund donor benefits and activations. 
  • Own donor solicitations & communications via mail and email. 
  • Lead annual fund engagement activities such as gameday activations, etc. 
Giving/Premium Seating Support 
  • Provide support to the Asst Athletic Director for Annual Giving/Premium Seating by tracking inventory, running reports, creating invoices, and crafting communications and other collateral material. 
  • Oversee gift processing functions. Ensures data integrity and processes are being upheld and provides weekly CASE and Buff Matrix report. Operates with extreme attention to detail. 
  • Assist with the management of donor parking. This includes inventory, upgrade/new sales process, pricing, and gameday operations. Responsible for tracking open inventory and managing the execution of our parking policy. 
Other Support Duties as Assigned 
  • Under the direction of the Asst AD for Annual Giving/Premium Seating, liaise with the athletic ticket office, digital engagement team, creative services, athletic director’s office, CU Boulder Advancement, and the CU Foundation. 
  • Manage back-end functions of multiple databases and provides training and support for these databases. 
  • Create, maintain, and manage reports that support the information gathering and revenue reporting needs of the annual fund. Provides analytical tracking for solicitations and high-level data analysis for the annual fund. 
  • Sport liaison – the successful candidate may work as a fundraising liaison for a varsity sport. This requires consistent work with the assigned sport(s) head coach on determining annual fundraising priorities and strategy. 
What You Should Know All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
This position is currently working 100% from campus. What We Can Offer The salary range is $75,000 - $80,000 annually.    Relocation assistance is available for eligible candidates.   Athletic Event Tickets: Per Athletic Department Policy and NCAA regulations, Nike Elite Employee Benefit: Per Nike Elite Policy.  Benefits The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. What We Require
  • Bachelor’s degree or equivalent combination of education and experience in project management will substitute.
  • 2+ years of experience managing high-level projects and operations for an athletic organization.
What You Will Need
  • Ability to establish and enhance interpersonal relationships, including the ability to coordinate and/or manage volunteers.
  • Strong communication skills, both written and oral. 
  • Strong ability to manage tasks and set priorities in a dynamic and collaborative team environment.
  • Ability to operate with a high degree of diplomacy and discretion at all levels.
  • Operates with extreme attention to detail.
  • Knowledge of word processing, spreadsheet, and database management.
  • Ability to effectively manage third-party relationships.
  • Personal computer proficiency required. 
  • Great teammate who thrives in a forward-thinking environment.
  • Software Used: Analytics and/or CRM systems (google analytics, salesforce, Advance, Paciolan, PacFund or similar, etc.); Microsoft Office Suite.
Special Instructions To apply, please submit the following materials online at:
  1. A current resume. 
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. 
We may request references at a later time.
Please apply by October 17, 2022, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
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