Gift Processing Specialist

Who We Want:

Gift Processing Specialist

ASU Enterprise Partners, a private, nonprofit organization comprised of five subsidiaries that raise, create and invest resources for Arizona State University, is seeking a Gift Processing Specialist to join the Gift Administration and Data Management team.

The gift processing specialist is responsible for reviewing, reconciling, and posting uploaded batches from various online gift resources and scanned source documents. The specialist will complete donor biographic/demographic updates, record gifts and pledges into the fundraising system, compare and confirm data entered prior to posting gift records.  This position reports to Senior Director of Gift Administration and Data Management.

What you'll do:

• Review and update donor demographic information from various source documents
• Maintain database by entering new and updated donor account and contact information
• Review, reconcile, and post uploaded pledge and payment batches meeting all department deadlines
• Process various types of gifts including: Gifts-In-Kind, stock, and wire transfers, checks and credit cards and imported gift files
• Sort and verify accurate entry and timely processing of gifts into the gift database
• Answer incoming customer tickets pertaining to your tasks and respond to customers
• Research issues when necessary and report findings back to internal or external customers
• Edit scanned documents adding donor IDs, designations, and gift/pledge information in preparation for gift entry
• Research documents for development officers, individual donors, and corporations regarding gift contributions
• Maintain data entry requirements following department policies and procedures 
• Complete data integrity/clean up tasks as assigned
• Cross train for gift entry coverage to assist during busy time periods
• Perform other related duties as assigned

What you'll need:

• Collaborative style, combined with the ability and desire to work in a team-based environment 
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential information
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone/Zoom
• Ability to work both independently and as part of a team
• Problem solver who can take initiative and set priorities while being flexible 
• Team-oriented strategist able to effectively manage complex situations involving numerous and sometimes competing constituencies
• Ability to represent the institution well
• An advocate’s belief in the vision of ASU as the New American University
• Attention to detail, accuracy, and thoroughness in completing assigned duties
• Highly organized and able to handle multiple projects
• Adept at navigating complex environments with evolving priorities and communication plans
• Ability to research various web search engines to find data on corporations and their subsidiaries 
• Knowledgeable with Microsoft Office Suite (Word, Excel, Access, Power Point), comfortable with various database applications and SharePoint/OneDrive.

Relevant qualifications:

Associates degree, bachelor’s degree preferred AND 2-3 years of office experience that includes at least one to two years in data entry of alphabetic numeric, or symbolic information into a database or any equivalent combinations of experience and/or education from which knowledge, skills and abilities have been achieved. Evidence of work experience on personal computer to include but not limited to spreadsheet, and word processing. 

Mental Demands:

Clarity of focus while juggling complex projects or meeting deadlines.

Working Conditions:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. May be required to perform tasks in the field within and/or across University campuses. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. This position may require some early mornings and evenings to accommodate meetings and events. This position currently requires you to work from the office Tuesdays, Wednesdays and Thursdays with Monday and Friday optional remote days.

ASUEP follows federal guidance which requires employees of federal contractors to be fully vaccinated ​for COVID-19, except in limited circumstances in which an employee is legally entitled to an accommodation for medical or religious reasons.

Working Equipment:

This position will require a Surface/laptop computer, desk telephone, and mobile communication device ($30 bi-weekly payroll reimbursement).

Contact us today.

For more information on ASU Enterprise Partners, visit our web site at www.asuenterprisepartners.org.

ASU Enterprise Partners and its subsidiaries is an equal opportunity employer that is firmly committed to promoting justice, equity, diversity, and inclusion within our organization and throughout our sphere of influence. Because we embrace a spirit of innovation and achievement, we will endeavor to maximize the talent and potential of all employees, directors, and volunteers through bold and strategic action aimed at building success and a sense of belonging. All employees are expected to act in good faith to support these actions and to not impede the efforts of others to build a just, equitable, diverse and inclusive organization.

ASU Enterprise Partners is an Equal Opportunity Employer