Assistant/Associate Director of Engagement
- Employer
- Colby College
- Location
- Maine, United States
- Salary
- Salary Not specified
- Posted Date
- Nov 7, 2022
View more categoriesView less categories
- Position Type
- Fundraising, Alumni Affairs, Annual Fund, Other Fundraising, Programs, Managing Volunteers, Other Programs, Program Administration and Management
- Fields
- Education
- Employment Type
- Full Time
Class Giving and Programs
Pay Rate Type:Salary
Job Summary:College Advancement
Full-Time, Exempt, Salaried, Administrative Staff Appointment
Colby’s reputation and resources have expanded dramatically under
President David Greene’s leadership. Applications have swelled from
slightly more than 5,000 to nearly 14,000 since 2015; the College
launched a $750 million comprehensive campaign, Dare Northward, the
largest campaign among all liberal arts colleges; the College’s
leaders and innovative programs have an increasingly visible
presence in the national media; the city of Waterville is being
transformed through a partnership with Colby and more than $100
million in collective investments; the Colby College Museum of Art,
one of the finest college art museums in the country, is a
destination for study and tourism alike; and faculty research and
scholarship have been highlighted by multiple outlets.
The Office of Alumni and Donor Engagement works with the entire
Division of College Advancement with events, communications, and
constituent relations that are inclusive, innovative, progressive,
and proactive in order to advance the division’s goals, and to
build awareness of the campaign, its priorities, and Colby overall.
Responsible for producing, promoting, and curating content that
drives front-line fundraising activities; engagement with alumni,
families, and friends; stewardship reporting and endowed fund
tracking; events (in-person and virtual); and gift documentation,
the team thinks comprehensively and strategically about all forms
of outreach and engagement as well as the multiplicity of audiences
touched by the Division of College Advancement. The Office of
Alumni and Donor Engagement is also responsible for annual giving
at the participation-level as well as affinity and class-based
engagement efforts.
Reporting to the director of engagement, the assistant/associate
director assists with creating and administering engagement efforts
and related programming for Colby alumni, families, and friends. As
part of an overall portfolio of work focused on engagement efforts
with our Colby community, this position will develop a
comprehensive understanding of the many ways in which alumni,
families, and friends rely upon and can contribute to the College
and use that knowledge to build upon an already successful suite of
engagement strategies and tactics (encompassing events,
communications, volunteer management, and participation in annual
giving). We encourage inquiries from candidates who will contribute
to the diversity of our College, including its cultural and ethnic
diversity.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- In partnership with the director of engagement and other College Advancement collaborators, develop and oversee the execution of an engagement strategy for assigned cohorts; this engagement strategy will include events, communications, volunteer management, and participation-level giving efforts
- Help develop new and engaging experiences based on interests and affinity to the College and Dare Northward campaign priorities
- Coordinate and attend alumni, family, and friends event programming (virtual and in-person), Homecoming, regional events, Reunion; may include event planning, RSVP management, and event marketing materials
- Develop, often in partnership with the Advancement Marketing and Communications team, cohort based communications, such as segmented emails, updates to content on the Advancement website, etc.
- Serve as a visible and accessible representative of Advancement for assigned cohorts
- Develop supportive partnerships with staff and faculty across campus, including the Offices of Campus Events, Admissions and Financial Aid, Campus Life, Facilities Services, DavisConnects, and Department of Athletics; enhance opportunities for families to advance the goals and aspirations of these departments and the students they serve
- Routinely gather and analyze data in order to assess program and communications effectiveness at increasing family engagement and commitment
- Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
QUALIFICATIONS:
- Bachelor’s degree or the equivalent in education and experience
- Minimum of 1-3 years of event, program management, or equivalent experience (for associate director, minimum of 3-5 years related experience required)
- Strong written and oral communication skills required, including the ability to proactively copy edit as necessary
- Experience with volunteer management and engagement as well as event planning is preferred
- Well-developed computer skills required; experience with Microsoft Office Suite; Google suite, and database applications preferred, as well as an interest in and ability to learn new computer programs with ease and in a self-guided manner
- Proficiency with fundraising/constituent relations databases and technology preferred; experience with a customer relationship management (CRM) and email marketing system is a plus
- Must be flexible, have great attention to detail, show initiative, and have a results-driven philosophy with the ability to problem-solve
- Talent to manage multiple projects and priorities while meeting deadlines
- Unflappable in the face of multiple challenges, highly motivated, disciplined work ethic, a competitive spirit, and a creative approach
- Excellent organizational skills
- Appreciation of Colby’s mission and the ability to effectively communicate it
- Ability to handle confidential information tactfully
- Demonstrated ability to meet deadlines and achieve ambitious goals
- Proven ability to work collaboratively as a member of a diverse community and make an impact in a complex, fast-paced, and team-oriented environment
- Willingness and ability to work outside normal working hours
- Must be willing to travel; valid driver’s license required and must meet the College’s Fleet Safety Policy requirements
KEY RELATIONSHIPS:
Reporting to the director of engagement, the assistant/associate director of engagement will have direct contact with various members of the Division of College Advancement, College Administration, families, and students.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and interact with faculty, staff, families, students, alumni, and outside vendors regularly is crucial. Some travel and work outside of normal business hours are required.
CONDITIONS OF EMPLOYMENT:
Successful and satisfactory completion of a background check (including a criminal records check). All students, faculty, and staff who are present on campus must be vaccinated and boostered against COVID-19, unless granted an exemption or accommodation by the College.
TO APPLY:
Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:
Assistant/Associate Director of Engagement
- Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855
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