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Assistant/Associate Director of Engagement

Colby College
Maine, United States
Salary Not specified
Closing date
Dec 6, 2022
Job Description Department:

Class Giving and Programs

Pay Rate Type:


Job Summary:

College Advancement
Full-Time, Exempt, Salaried, Administrative Staff Appointment

Colby’s reputation and resources have expanded dramatically under President David Greene’s leadership. Applications have swelled from slightly more than 5,000 to nearly 14,000 since 2015; the College launched a $750 million comprehensive campaign, Dare Northward, the largest campaign among all liberal arts colleges; the College’s leaders and innovative programs have an increasingly visible presence in the national media; the city of Waterville is being transformed through a partnership with Colby and more than $100 million in collective investments; the Colby College Museum of Art, one of the finest college art museums in the country, is a destination for study and tourism alike; and faculty research and scholarship have been highlighted by multiple outlets.

The Office of Alumni and Donor Engagement works with the entire Division of College Advancement with events, communications, and constituent relations that are inclusive, innovative, progressive, and proactive in order to advance the division’s goals, and to build awareness of the campaign, its priorities, and Colby overall. Responsible for producing, promoting, and curating content that drives front-line fundraising activities; engagement with alumni, families, and friends; stewardship reporting and endowed fund tracking; events (in-person and virtual); and gift documentation, the team thinks comprehensively and strategically about all forms of outreach and engagement as well as the multiplicity of audiences touched by the Division of College Advancement. The Office of Alumni and Donor Engagement is also responsible for annual giving at the participation-level as well as affinity and class-based engagement efforts.

Reporting to the director of engagement, the assistant/associate director assists with creating and administering engagement efforts and related programming for Colby alumni, families, and friends. As part of an overall portfolio of work focused on engagement efforts with our Colby community, this position will develop a comprehensive understanding of the many ways in which alumni, families, and friends rely upon and can contribute to the College and use that knowledge to build upon an already successful suite of engagement strategies and tactics (encompassing events, communications, volunteer management, and participation in annual giving). We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.



  • In partnership with the director of engagement and other College Advancement collaborators, develop and oversee the execution of an engagement strategy for assigned cohorts; this engagement strategy will include events, communications, volunteer management, and participation-level giving efforts
  • Help develop new and engaging experiences based on interests and affinity to the College and Dare Northward campaign priorities
  • Coordinate and attend alumni, family, and friends event programming (virtual and in-person), Homecoming, regional events, Reunion; may include event planning, RSVP management, and event marketing materials
  • Develop, often in partnership with the Advancement Marketing and Communications team, cohort based communications, such as segmented emails, updates to content on the Advancement website, etc.
  • Serve as a visible and accessible representative of Advancement for assigned cohorts
  • Develop supportive partnerships with staff and faculty across campus, including the Offices of Campus Events, Admissions and Financial Aid, Campus Life, Facilities Services, DavisConnects, and Department of Athletics; enhance opportunities for families to advance the goals and aspirations of these departments and the students they serve
  • Routinely gather and analyze data in order to assess program and communications effectiveness at increasing family engagement and commitment
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice



  • Bachelor’s degree or the equivalent in education and experience
  • Minimum of 1-3 years of event, program management, or equivalent experience (for associate director, minimum of 3-5 years related experience required)
  • Strong written and oral communication skills required, including the ability to proactively copy edit as necessary
  • Experience with volunteer management and engagement as well as event planning is preferred
  • Well-developed computer skills required; experience with Microsoft Office Suite; Google suite, and database applications preferred, as well as an interest in and ability to learn new computer programs with ease and in a self-guided manner
  • Proficiency with fundraising/constituent relations databases and technology preferred; experience with a customer relationship management (CRM) and email marketing system is a plus
  • Must be flexible, have great attention to detail, show initiative, and have a results-driven philosophy with the ability to problem-solve
  •  Talent to manage multiple projects and priorities while meeting deadlines
  • Unflappable in the face of multiple challenges, highly motivated, disciplined work ethic, a competitive spirit, and a creative approach
  • Excellent organizational skills
  • Appreciation of Colby’s mission and the ability to effectively communicate it
  • Ability to handle confidential information tactfully
  • Demonstrated ability to meet deadlines and achieve ambitious goals
  • Proven ability to work collaboratively as a member of a diverse community and make an impact in a complex, fast-paced, and team-oriented environment
  • Willingness and ability to work outside normal working hours
  • Must be willing to travel; valid driver’s license required and must meet the College’s Fleet Safety Policy requirements



Reporting to the director of engagement, the assistant/associate director of engagement will have direct contact with various members of the Division of College Advancement, College Administration, families, and students.



General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and interact with faculty, staff, families, students, alumni, and outside vendors regularly is crucial. Some travel and work outside of normal business hours are required.



Successful and satisfactory completion of a background check (including a criminal records check). All students, faculty, and staff who are present on campus must be vaccinated and boostered against COVID-19, unless granted an exemption or accommodation by the College.



Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:


Assistant/Associate Director of Engagement - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME  04901-8855

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