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Institutional Grant Development Manager

Pure Earth
New York, United States
$70,000.00 - $85,000.00
Closing date
Dec 6, 2022

The Institutional Grant Development Manager is primarily responsible for assisting Pure Earth to increase and broaden its funding base in line with Pure Earth’s funding strategy and strategic priorities. The manager identifies, researches, and helps to secure major grants from government, corporations, foundations and other institutional entities. This position frequently takes a leading role in proposal management and funder report writing.

Reporting to the VP, Development, this role requires strong proposal development, grant writing, creative prospecting, and project management skills. The ideal candidate has a strong background in institutional fundraising, i.e., experience responding to solicitations from government entities (e.g., USAID, European Union), and opportunities in Corporate Social Responsibility (CSR)programs, and the ability to work independently as well as in a team. The manager needs to be detail-oriented, organized, proactive, and has a genuine and demonstrable interest in environmental health, pollution, and/or social justice.


 Strategy, Research, and Pipeline Development (35%)
• Review and implement Pure Earth’s funding strategy and support the continual refinement of program priorities and needs, in alignment with Pure Earth’s organizational strategy.
• Identify, research, and cultivate relationships with existing and new public and private sector funding prospects and potential programmatic partners.
• Develop donor briefs and other strategy documents to support internal decision-making.
• Monitor grant opportunities via US Government, CSR and other procurement websites, build and manage a robust pipeline, and conduct donor surveillance to track the release of opportunities.
• Identify and analyze funding opportunities for alignment with strategy, capacity to respond, and impact on programs, and facilitate the go/no go process.
• Assist with stewardship activities that strengthen long-term relationships with institutional and corporate funders, including preparing briefing notes and helping coordinate meetings and events.
• Maintain accurate records within the database including key contacts, prospects, communications, opportunities and deadlines to support grants management and business development.

Proposal Management and Writing (35%)
• Work closely with programs, operations, finance staff, and partners to lead development of well-designed, technical sound concept notes and proposals for USG agencies, corporations, foundations, and other bilateral or multilateral funders.
• Prepare and apply guidance documents, tools, and templates (e.g., proposal calendar) to support proposal development.
• Create and manage collaborative workspaces on Asana, Google Docs, and Dropbox.
• Write proposal sections, prepare supporting documentation, draft budgets, coordinate input from team members, and edit and integrate content into coherent, compelling proposal narratives.
• Review proposals to ensure alignment between technical and cost proposals, overall responsiveness, and that final proposal meets all solicitation standards.
• Work with programs to further standardize and streamline the proposal development process.
• Supports analysis of proposal performance, ensuring lessons documented, shared and fed back into future proposal efforts.

Grants Management and Reporting (20%)
• Draft and review contractual agreements, and negotiate and review funder requirements prior to finalizing agreements.
• Coordinate grant inception and regular meetings with programs, development, and communications teams to review project progress towards key deliverables and milestones.
• Support program and finance teams to ensure adherence to reporting timelines and compliance of projects with funder reporting requirements.
• Ensure grant documentation, including proposals, grant agreements and amendments, and reports, is complete and up to date.
• Recommend, implement, and manage improvements to existing systems and processes to improve compliance, efficiency, effectiveness, and transparency and eliminate redundancies.

Other (10%)
Education and Experience
• Undergraduate degree in relevant discipline is required; graduate degree preferred.
• 5+ years’ relevant experience in environment, public health, CSR and/or international development with at least 3 years’ experience developing successful grant proposals.

Skills and Abilities
• Successful track record of managing relationships with and raising restricted funds from institutional funders, preferably including USG, other bilaterals and corporations.
• Must possess a high level of attention to detail and the ability to see projects through from creation to completion, to prioritize, and work on multiple tasks simultaneously.
• Ability to work under pressure, many times with competing priorities and deadlines.
• Demonstrated ability to work successfully across teams and borders to deliver results.
• Solid organizational, problem-solving, research, and analytical skills a must.
• Strong writer: ability to adapt technical language and jargon into clear, easy-to-ready text and articulate funding needs persuasively.
• Motivated self-starter: the ability to work independently, flexibly, and productively in a fast-paced environment and to manage a multi-faceted workload.
• Ability to think and act strategically including the ability to communicate effectively, verbally and in writing.
• Flexibility to participate in meetings during off-hours on occasion to accommodate colleagues based in the field residing in different time zones.
• Enthusiasm, sense of humor and a positive attitude.
• Ability and willingness to travel internationally, as needed.

• Experience living and working in the geographic areas in which Pure Earth works a plus.
• Knowledge of Salesforce and multi-lingual (esp. French, Spanish, Arabic) capabilities a plus.

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